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Mail Merge

The document provides information about digital documentation worksheet 2 on the topic of mail merge. It contains questions and answers about the key aspects of mail merge, including that the main document contains common data, the data source contains changing information like names and addresses, and mail merge allows creating personalized documents from a database. It also discusses the two documents needed for mail merge - the main document and data source.

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10E Yuvan Sarabeshan Thirumeninathan [3383]
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94 views3 pages

Mail Merge

The document provides information about digital documentation worksheet 2 on the topic of mail merge. It contains questions and answers about the key aspects of mail merge, including that the main document contains common data, the data source contains changing information like names and addresses, and mail merge allows creating personalized documents from a database. It also discusses the two documents needed for mail merge - the main document and data source.

Uploaded by

10E Yuvan Sarabeshan Thirumeninathan [3383]
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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ALWIN GROUP OF SCHOOLS

STD: X

SUB: INFORMATION TECHNOLOGY

DIGITAL DOCUMENTATION -WORKSHEET-2

1. Document ( in mail merge) which contain the common data is called ______________

ANS: MAIN DOCUMENT

2. List that contain name, address, etc which changes in every document is called _________

ANS: DATA SOURCE

3. _______ is a feature on word processing software that helps users to create personalized letters,
greeting cards with different names and addresses stored in a database.
ANS: MAIL MERGE
4. Zeel created a letter for the mail merge process. She left space on top for the addresses. This space
refers to
ANS: ADDRESS BLOCK
5.  Each and every part of the address block is known as
ANS: LABEL

6. In the Mail Merge dialog box, select the ___________ option if you want to save the merged
documents.

ANS: FILE

7. Using which software an address book can be created easily.

ANS: SPREAD SHEET/EXCEL/DBASE/ACCESS

8.Can we create an address book during the email merge process using Mail Merge wizard?

ANS: T

9. Mail Merge option is available under _________ menu.

ANS: TOOLS

10. In Open Office Writer, Mail Merge wizard dialogue box have ___________ steps.

ANS: 8

11. Mail Merge involves merging of __________

ANS: TWO DOCUMENTS

12. To create new mailing labels for printing choose __________

ANS: FILE>NEW>LABLES
13. Mail Merge is the process of combining document design with a list to create multiple copies of document for
each entry in the list. The list is called ____________

ANS: DATA SOURCE

14. What is the last step in Mail Merge?

ANS: SAVE, PRINT OR SEND

15. The _______________ step of mail merge wizard allows to modify in the document .

ANS: EDIT DOCUMENT

II.ANSWER THE FOLLOWING:

1.What are the 5 options available in the step select starting document?

ANS: There are 5 options available in the steps to select the starting document.

1. Use the current document


2. Create a new document
3. Start from an existing document
4. Start from template
5. Start from recently saved starting document

2.What are the sub-steps involved in the insert block address step?

ANS:
1. Select or create an address list
2. Select the address block
3. Match the fields
4. Preview of exact record match
3. How to add a new field in the address list?
Ans.: 
To add a new field follows these steps:
1. Click on customize button when you get that button.
2. Click on the add button.
3. Type the field name in the Element Name box.
4. Click on the Add button.
5. Click on the OK button from Customize address list dialog box.

5. Which two documents are essential for mail merge?

ANS: Two documents essential for mail merge are :


1. Main Document
2. Data Source
5.What are the advantages of Mail Merge?

ANS:
a. It’s simple to send the same mail to a big group of recipients using the Mail Merge tool.
b. We don’t have to type each recipient’s name separately in each letter when we use Mail Merge.

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