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Sun City Summerlin Computer Club Seminar

This document provides an introduction and overview of Microsoft Excel 2007. It summarizes the seminar agenda which includes an introduction to Excel spreadsheet basics, examples on home financial analysis and contact lists, and an open workshop for questions. The introduction covers the benefits of Excel, its history, spreadsheet basics like cells and worksheets, navigation, formatting, common functions, and help resources.

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Faheem Mukhtar
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93 views

Sun City Summerlin Computer Club Seminar

This document provides an introduction and overview of Microsoft Excel 2007. It summarizes the seminar agenda which includes an introduction to Excel spreadsheet basics, examples on home financial analysis and contact lists, and an open workshop for questions. The introduction covers the benefits of Excel, its history, spreadsheet basics like cells and worksheets, navigation, formatting, common functions, and help resources.

Uploaded by

Faheem Mukhtar
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Sun City Summerlin Computer Club Seminar Introduction to Microsoft Excel 2007

Tom Burt September 24, 2009

Where to Find the Materials


Sun City Summer Computer Club Website:

http://www.scscc.com/smnr
Acrobat file of these slides ZIP file of the example spreadsheets

Introduction to MS Excel 2007

Seminar Agenda
Introduction Excel Spreadsheet Basics Example 1 Home Financial Analysis -- Bio Break (~10 min) Example 2 Contact List / Roster Open Workshop / Q and A

Introduction to MS Excel 2007

Introduction
Benefits of Excel:
Easy to use for modeling a computational problem. Construct simple worksheets quickly. Excel is very smart in helping layout. Good way for non-programmers to get their PC to do custom things. Worksheets hold both data and formulas. Rich graphics for data visualization.

Introduction to MS Excel 2007

Early PC Spreadsheets

Visicalc Multi-Plan Lotus 1-2-3 Full Impact

Apple II

Dan Bricklin CP/M, DOS DOS Mac

~1984 ~1986 ~1987 ~1987

Microsoft Mitch Kapor Ashton-Tate

Introduction to MS Excel 2007

Excel Spreadsheet Basics -1


Worksheet:
Rectangular array of Rows and Columns Columns identified by letters (A, B, C, ) Rows identified by numbers (1, 2, 3, ) Intersection of a Row and Column is a Cell Each Cell has an address (column, row) e.g. A5, C31, Q199

Workbook:
Collection of one or more Worksheets A worksheet can refer to cells in another sheet.

Introduction to MS Excel 2007

Excel Spreadsheet Basics -2


Cells can contain:
Numbers: 50, 75.375, 20%, $3,595.95, Text: Tom, Mary, Gasoline, Total Dates: May 3, 2002 , 05/03/02 Times: 01:45:00 PM , 13:45:00 Formulas: =B3+B5, =C25 / 15, =Sum(D8:G8)

Introduction to MS Excel 2007

Moving Around in Excel


Using the Mouse
Click on a cell to select it Drag to select a range of cells

Using the keyboard


(left, right, up, down arrows) PageUp, PageDown, Home Ctrl+Home, Ctrl+End Ctrl+(left, right, up, down arrows) Tab key, Shift+tab key

Introduction to MS Excel 2007

The Excel 2007 Ribbon


The ribbon is new in Office 2007
User interactions organized in a panel of tabs Each tab holds interactions for related functions Not too bad once you learn where things are Placement of things by MS isnt always logical The ribbon can be hidden

Consider downloading the free UBitmenu tool


http://www.ubit.ch/software/ubitmenu-languages/#c205

Adds a new tab to the ribbon When you clck that tab, it displays the familiar Office 2003 menus and tool bars

Introduction to MS Excel 2007

Editing in Excel
From the Toolbar or Edit Menu
Delete cell range contents (Del key) Delete entire row (Edit menu or right click > Delete) Delete entire column (Edit menu or right click > Delete) Copy / Cut / Paste a range of cells Insert rows, columns (Insert menu) Change column width, row height

Editing a single cell


Click in the cell Then begin typing in the cell or in the text box at the top. Or you can paste a value from the clipboard.

Introduction to MS Excel 2007

Formatting Cell Contents


Use the Format Menu Or Use the Formatting toolbar buttons
Bold, Italics, Underline Gridlines around cells Fonts (Face, size) e.g. Arial 12 Colors and patterns Text alignment, indenting Number formats Merging Cells usually for titles

Introduction to MS Excel 2007

Common Operations in Formulas


Add (+) Subtract (-) Multiply (*) Divide (/) Exponentiate (^) Concatenate (&) =C5 + 2 , =F20 + F21 =C7 - 1, =E15 - E14 - E13 =A12 * 4, =D13 * G21 =Q17 / 12, =C4 / D4 =T5 ^ 3 (same as T5 * T5 * T5) =A3 & years

Introduction to MS Excel 2007

Commonly Used Functions


=Sum(<range>) =Round(<cell>, digits) =Average(<range> or list of cells) =Min (<range> or list of cells) =Max(<range> or list of cells) =Count(<range>) =Text(<cell>,<format expression> =Today() =Now()

Introduction to MS Excel 2007

Excel Help
Help Menu / Contents Extensive information See Creating Formulas See Entering Formulas See Worksheet Function Reference Click the Fx (Paste Function) Toolbar Button

Introduction to MS Excel 2007

Example 1 Home Financial Analysis


Organized Description of Items, Costs Subtotals for each major category Illustrates various formatting options Useful for forecasting and planning Useful for comparing to actual expenses

Introduction to MS Excel 2007

BIO BREAK

Introduction to MS Excel 2007

Example 2 Contact List


Uses Excel as a simple database Name column is a formula Last Name and First Name columns normally hidden Demonstration of Search Demonstration of Sorting Demonstration of AutoFiltering

Introduction to MS Excel 2007

Open Workshop / Q and A

Your Excel Problems and Questions

Introduction to MS Excel 2007

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