Introduction to MS Word 2007

Open MS Word
Try opening MS Word this way.
Step 1 Push the key on the keyboard that looks like the Windows symbol (The Start Menu should appear) Step 2 Use your up arrow key on the keyboard to go to Program Files/All Programs Step 3 Once at Program Files/All Programs use your right arrow key to open up the list of Programs on your computer Step 4 Navigate to MS Word using the arrow keys (it might be in your MS Office Folder if you cant find it alone, if it is, when you are on the MS Office Folder just push Enter on the Keyboard and a list of MS Office Programs will show) Step 5 When MS Word is selected/highlighted push the enter key on your keyboard (the program will open)

Screen Review
Bye, Bye Toolbars (Gray bars running across the top of the screen used to create and format
documents)

Toolbars are pretty much gone in 2007, replaced by tabs/ribbons Below you see MS Word 2007 with the Home Tab selected and showing the Ribbon of tools associated with Home, which are broken into Groups. You can think of it as clicking on File and seeing a list of available options, the major differences here are that the names of the tabs are all different from the former menus, and instead of available options appearing downwards as a list, they appear across and are grouped. One of the most confusing things the first time you start Word is where the File menu is. Its gone, replaced by Office Button which is in the upper left corner.

Scrollbar - (Right hand side of the screen used to show different areas of multi-page documents) Cursor The black blinking line on the screenwhere it is, is where the text you type will appear. Remember, where the cursor is, is where the text will go, not where youre looking, not where youre thinking it will go, but rather where the cursor is.

Text Entry
Keyboard review - Space Bar, Enter, Shift, Caps Lock, Arrow Keys, Backspace, Delete, Ctrl make sure you know where each is Entering Text slowly - Press A (Press once, twice, three timesuntil the A's automatically wrap to the next line) to remove press Backspace (Press once, twiceuntil the A's are gone Beware of pushing the keys too hard - Press and hold down A (Hold down till A's fill the first couple of lines) to remove press and hold Backspace (Hold until all the A's are gone) Moving the cursor around - There are two ways of moving the cursor through space and words that youve already typed (note: if you havent put a space or a letter someplace on the document you cant move the cursor there), you can either use the arrow keys on the keyboard or use the mouse and click where you want the cursor to be. Using the mouse is a little faster in general, but often times using the arrow keys is more precise. Well see more of this as we continue.

Formatting Text
Before you format you have to select (highlight) the text. If you don't select what you want changed, it won't change. Selected text looks like this. Type the sentence Camden County Library is cool "Slow" way to select (it might be slow but its easy and exact) Select word cool - put the cursor to the left of the c by using the left arrow key on the keyboard, press and hold shift while using the right arrow (You'll see that the word will backlight or highlight). With the mouse, click away from the word to take selection off. "Fast" way to select (if this doesn't work for you, go back to the slow way for now) Select words Camden County Library - using the mouse move the pointer to the right side of the y in Library. Once the pointer is there, click and hold the left side mouse button and drag slowly to the left (Let go when the words Camden County Library are all selected). Don't click away yet; leave the text selected so we can format it.

One new feature of 2007 is the mini-toolbar which appears when youve selected text on the screen, if you look at the picture below youll see the mini toolbar which appears immediately after you select text, if you move your pointer over the mini-toolbar it becomes active and you can use it. I have to admit, I like this.

With Camden County Library still selected, click on the Home Tab which will bring you a ribbon of standard formatting options. Click B in the Font Group on the Ribbon to Bold the text. Click on the Home Tab again and now click on the down pointing arrow just to the right of where it says Calibri (a new special font)a list of different fonts will drop down click on Arial to change the font. Just to see how to Undo what we just didpress and hold down the ctrl key and push Z once (let go of ctrl as well)that should have "undone" the font change. Ctrl+Z will undo whatever you just did. Now we're going to get rid of everything so that we can start on a blank sheet Press and hold Ctrl, while holding ctrl press A. That will select all the text. Now let's press either Delete or Backspace to eliminate all the text. You should now have a blank page.

Memo
Introduction For this part of class we'll be typing a memo. [the final version is on the last page of this handout]

First we're going to type everything in, and then we'll go back and format it. Microsoft Word often likes to follow its own rules, if you type things first and then go back and format, rather than formatting as you go, I can guarantee you'll be much happier. Let's do it
Step 1 - Type the date (Press Enter 2x) Step 2 - Type the word Memorandum (Press Enter 2x) Step 3 - Type To: then push tab once and then type Steve (Press Enter 2x) Step 4 - Type CC: then push tab once and type Steve's Boss (Press Enter 2x) Step 5 - Type From: then push tab once and type your name (Press Enter 2x) Step 6 - Type Re: then push tab once and type How much I enjoyed this class (Press Enter 2x) Step 7 - Type the first line from the memo (Press Enter 2x) Step 8 - Type the next paragraph (notice that the text automatically wraps to the next line) (Press Enter 2x) Step 9 - Type the last line (As you see this is looking a lot like the handout, but we're not done yet) Step 10 - Let's center the date firstmove the cursor up by using the up arrow till it's just to the left of the date; with the mouse, click the Home tab and pick center from the Paragraph Group, the date should now be centered Step 11 - Now let's bold and increase the size of the word Memorandum so it stands out. Move the cursor to the right of the small m in Memorandum by using the arrow keys. Select the word by memorandum either by using the mouse to drag over it or by using shift and the left arrow key. Press the B button on the mini-toolbar that appears to bold the selected text. With the text still selected, click on the down pointing arrow that says either 10, 11 or 12. From the list that appears click on 18. Memorandum should now be larger and bolder. Step 12 - Now we're going to change the To: CC: From: and Re: labels to the Arial font. We have to do them one at a time. Let's do To: first. Select To: then click on the down pointing arrow just to the right of where it says Calibri on the mini-toolbar from the list that appears click on Arial and that will change the font that To: appears in. Now do the same for the other labels.

Saving your work: No way are we going to do all that work and not save what we've done. To Save, click on the Office Button then from the menu that appears click on Save As (ignore the arrow to the right for now)(Note: you click on Save As the first time you're saving something and then Save for updates or as you're working). The three most important things when saving are to know: where you're saving to, what you're calling your document, and, in Office2007, what file format youre going to use. Where - After you click Save As, a new dialog box will appear asking you where you want to save and what you want to call your document. Depending on your Operating System (XP, ME, Vista, Mac) youll see different things on the window that appears. What I want you to do is to save this document to the Desktop so you can access it easily. What Name - The other thing we have to take care of is the name of the document. Right now it should say the date you typed as this was the first line of the document, let's change it to the name Class Memo by clicking just a hair to the right of what's in the box now, use backspace to remove what's in the box, then type Class Memo.

File Format [Note that if you save now, youll be saving a .docx file, which is fine if you are the only one
using the document, if youre only sharing with others with Office 2007, or if you know that someone with an older version of Office that has installed the patch to make your document work. Until at least the Spring of 2008 I wouldnt assume anything.] In order to make your document compatible with others, Id

recommend Saving As Word 97-2003 Document. Youll still be able to use 2007 and if you send your document to others theyll be able to see it, edit it, save it, and send it back to you. Additionally, youll be able to take your document to other places and work if they have any version of MS Office. Now just click on the button that says Save that is just to the right of what you just typed. That's it - Saved. Below is a Screen Shot of what I see using Windows Vista and Office 2007

[Continuation for SCILS 550]

Step 13 Click on the Insert Tab, click on Header, then Click on Blank. The Header for the page will appear (note: the Header/Footer will continue on subsequent pages) Step 14 In the Header area type SCILS 550 then push the Tab key till the cursor is on the right hand side of the Header and type Memo Test. Note that on the Title Bar of the document you should see Header and Footer Tools, this appears when in the Header or Footer. To close the Header you may have to click on Header and Footer Tools then click on Close Header and Footer. Step 15 Press and hold down the ctrl key on your keyboard, while holding down the ctrl key press the S key and releasethis will save changes youve made to the document (Ctrl +S is a keyboard command that I recommend you use all the time when working) Step 16 Click on the Insert Tab, click on Page Number, and select where you would like the Page Number to be. Close Header and Footer when done. Step 17 Press and hold down the ctrl key on your keyboard, while holding down the ctrl key press the S key and releasethis will save changes youve made to the document Step 18 Next lets apply a border and some shading to the word Memorandum at the top of the document. Select the word Memorandum by double-clicking on it (when you double click on a word it should select). Step 19 On the Home Tab, in the Paragraph Group, click on the down arrow next to Borders. Select Outside Borders from the list that appears, this will put a full border around the word Memorandum and extend to the end of the line that the word is on. Now click on the arrow to the right of the Shading Tab and pick a very light gray (this will be the shading that will be in the box). Step 20 Lastly, lets align the word Memorandum to the center of this new box (it should still be selected, if not select it again). To center simply click on the center alignment button from the mini-toolbar. Step 21 Next lets increase the indent on the 3 paragraphs that we typed on the memo. Select all of them by clicking and dragging. Once selected click on the Increase Indent button on the mini-toolbar or click on Home and click on Increase Indent in the Paragraph Groupthis should indent the text to the right. Step 22 Alright, lets add a list. Put the cursor to the right of the word goes on the last line of the memo and press the Enter key 2x. Now type in the following: I especially liked this class because: Step 23 Press the Enter key once to move to the line below what you just typed. Now type: Steve is so patient. Press the Enter key to move to the next line and type: Steve is very helpful. Press the Enter key again and type: Steve makes me laugh. Step 24 Now select the three lines you just typed that start with the name Steve. Once selected click on the bullet point list button from the mini-toolbar, the three lines should now be a bulleted list. Step 25 Ill let you all figure out the rest Step 26 Dont forget to Save

Printing the document: Now that we've saved, let's print a copy so that we have something to put on our refrigerators at home. To print click on the Office Button then click on Print from the menu that appears. A Print dialog box will appear which is asking you several questions from the range of pages to the amount of copies needed. For now, make sure the number of copies is set to 1 then click okafter our printer warms up your document will print.

Closing: Now that weve typed the document, saved it and printed it, lets put it away for now. Click on X in the upper right corner. Word should now be closed and you should be seeing the desktop area of the computer, as Word was the only program we had open.

Last piece of advice

If youre new to typing and would like to learn the keyboard a little better you can do the following exercise: The sentence The quick brown fox jumps over the lazy dog contains every letter in the English alphabet. To learn the keyboard better you can do thistype the sentence the way it appears normally 10xthen type the sentence quick brown fox jumps over the lazy dog the 10xthen type brown fox jumps over the lazy dog the quicketc. etc. By the time youre done you wont be a typing genius but you should be much more familiar with where the keys are. Also dont forget that you will forget if you stop practicing. 9/1/07

Memorandum
To: CC: Steve Steves Boss

From: Class Participant Re: How much I enjoyed this class

This was the best class Ive ever taken and Steve is just an all around great guy. But seriously, this is an example of a professional memo and is the first practice exercise that we are working on in class. The object is to make the text that is on the screen look like the printed out material that is complete. This really shouldnt be too difficult an exercise, but well see how it goes.