Pangasinan State University

INFANTA CAMPUS

BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION

RECRUITMENT and SELECTION

Brief Understanding on what is Recruitment and Selection Process:

What is the Recruitment & Selection Process?
Recruitment and selection is part of a multi-layered process. Recruitment involves
actively seeking out and advertising to potential candidates and obtaining their
interest in the position. Selection refers to the process of determining the best
candidate from the pool of applicants.

Here are some reasons why a company would open the process of recruitment:

 Fill a temporary absence within the team (maternity leave, medical leave,
etc.)
 Replace a staff member who has retired
 Assist with an increased workload
 Get the company started with a new venture
 Cover a newly created position
(Source: https://factorialhr.com/blog/recruitment-and-selection/#:~:text=Recruitment%20and
%20selection%20is%20part,from%20the%20pool%20of%20applicants. )

Scenario

1. The HR Manager, HR Assistant Manager, HR Facilitator, and HR Staff

are meeting behind closed doors to talk about the progress of the HR
Team and to start the recruitment process for their open positions. The
requirements for the Open Position was put forth.

HR Manager: “All the best as well as good morning/afternoon! I want to thank the
team for a job well done. Performance of our employees and revenue is increasing. Our
CEO informed me that we should hire employees as efficiently as possible because the
Department of Finance and Investment Baking has a vacant job for an analyst. I'm
interested in your thoughts on this.

HR Facilitator: Why not include graduates in finance and business administration for
the job openings we are searching for, Ma'am or Sir, given that we are a banking
company.”

HR Assistant Manager: “We can also hire newly graduates for they are eager and they
are open for new ideas Ma’am /Sir.
HR Manager: “What must we do in order to identify these suitable employees now that
we have determined the Job Description we require?”
HR Staff: “I recommend Ma'am/Sir, that we distribute and hang flyers and engaged
them on social media because it is a broad platform that can reach a lot of people..”

HR Manager: "Our company/organization greatly appreciates all of your thoughts and

suggestions. With these suggestions, we may increase the number of potential
employees and better select the best applicants for these particular jobs, which the
Department of Finance and Investment Banking is seeking for.

HR Assistant Manager: “Thank you, Ma'am or Sir. Since we have all agreed, let's
proceed forward with plans to advertise the job opportunities on social media and in
flyers.”

HR Staff & HR Facilitator: “Thank you Ma’am /Sir, we will now begin.”

2. Advertising the Offer like:

 Posted Flier’s
 Uploaded in Social Media
So that Interested Applicants can submit their CV/Resume.

3. There are interested individuals, and a selection process will be used for
Resume and Application Letter. -Applicants have begun submitting their
requirements.

4. After gathering all of the resumes the HR Team will narrow the possible
candidates for the role/job. After they will call/email the applicants for a
scheduled interview.

Recruiting Staff 1: Hello is this Ms./Mr. (name)?

Applicant 1: Yes, May I know Who is this?
Recruiting Staff 1: I am (name) from (company) I would like to inform you that we
reviewed your application for the position of Investment Banking Analyst and you’re
one of the potential applicants. Are you available for an interview tomorrow?
Applicant 1: Yes I am available for tomorrow.
Recruiting Staff 1: Great, I’ll send you the details for tomorrow’s interview.

(Phone ringing)
Recruiting Staff 1: Hello is this Ms./Mr. (name)?
Applicant 2: Yes, May I know Who is this?
Recruiting Staff 1: I am (name) from (company) I would like to inform you that we
reviewed your application for the position of Investment Banking Analyst and you’re
one of the potential applicants. Are you available for an interview tomorrow?
Applicant 2: Yes I am available for tomorrow.
Recruiting Staff 1: Great, I’ll send you the details for tomorrow’s interview.

(Phone ringing)
Recruiting Staff 2: Good Day, is this Ms./Mr.(Name) ?
Applicant 3: Yes I am she/he, who is this please?
Recruiting Staff 2: I’m (name) from (company). I’m calling to inform you that our
manager would like to invite you for an interview for tomorrow, you are one of the
potential applicants for the position of Financial Analyst.
Applicant 3: That would be great, I am available and free for tomorrow.
Recruiting Staff 2: I’ll just send you the details for tomorrow’s interview.

(Phone ringing)
Recruiting Staff 2: Good Day, is this Ms./Mr.(Name) ?
Applicant 4: Yes I am she/he, who is this please?
Recruiting Staff 2: I’m (name) from (company). I’m calling to inform you that our
manager would like to invite you for an interview for tomorrow, you are one of the
potential applicants for the position of Financial Analyst.
Applicant 4: That would be great, I am available and free for tomorrow.
Recruiting Staff 2: I’ll just send you the details for tomorrow’s interview.

Recruiting Staff: Good day, is this Ms./Mr. (Name)

Applicant 5: Yes I am.Who is this please?
Recruiting Staff: I’m (name) from (company). I’m calling to inform you that our
manager would like to invite you for an interview for tomorrow, you are one of the
potential applicants for the position of Financial Analyst.
Applicant 4: That would be great, I am available and free for tomorrow.
Recruiting Staff 2: I’ll just send you the details for tomorrow’s interview.

First(Brief) Interview

5. The applicants will now be screened. Prior to asking them the behavioral
interview questions to determine whether they are qualified for the
position or job, HR will first conduct an interview with each applicant to
get to know them better.
Interview:
The HR staff will contact the applicants to set up an interview so they can introduce
themselves and the HR can get to know them properly.

Position: Investment Banking Analyst

Scene 1:
Applicant 1: Good Morning/Afternoon Ma’am/Sir.
HR Manager/HR Assistant Manager: I am (name) your panel for today’s interview.
Applicant 1: It’s nice to meet you Ma’am /Sir.
HR: Let’s take a seat. How are you feeling today?
Applicant 1: (Answer)
HR: Let’s take a set, First I would like to properly introduce myself. I’m from the
Human Resources Department Team of the (Company), and as you know there is an
open position in the Invest Banking Department which is the position Investment
Banking Analyst.
HR: Mr./Ms. Would you tell me about yourself?
Applicant 1: (Answer)
HR: Why do you want to work for our company?
Applicant 1: (Answer)
HR: What made you think about this position?
Applicant 1: (Answer)
HR: Why do you want to work in our company?
Applicant 1: (Answer)
HR: How do you priorities your work?
Applicant 1: (Answer)
HR: Great, That would be it for now.
Thank you, Mr. / Ms. (Name). We be in touch, kindly keep your line open at all times.
Applicant 1: Goodbye, Ma'am, and thank you for your time.

Position: Investment Banking Analyst

Scene 2:
Applicant 2: Good Morning/Afternoon Ma’am/Sir.
HR Manager/HR Assistant Manager: I am (name) your panel for today’s interview.
Applicant 2: It’s nice to meet you Ma’am /Sir.
HR: Let’s take a seat. Are you feeling nervous?
Applicant 2: (Answer)
HR: Kindly take a seat. First I would like to properly introduce myself. I’m from the
Human Resources Department Team of the (Company), and as you know there is an
open position in the Investment Banking Department which is the position Investment
Banking Analyst and we need to fill this position as soon as possible.
HR: Can you tell me about yourself?
Applicant 2: (Answer)
HR: What do you know about our company?
Applicant 2: (Answer)
HR: What experience/skills you have that would be relevant for this position?
Applicant 2: (Answer)
HR: How well do you work with people? Do you prefer working alone or in teams?
Applicant 2: (Answer)
HR: Why are you interested in this position?
Applicant 2: (Answer)
HR: I guess that's it for now.
Regards, Mr. / Mrs. (Name). Make sure to keep your line open at all times so we can
contact you.
Applicant 2: Have a wonderful day, Ma'am, and thanks again.

Position: Financial Analyst

Scene 3:
HR: Mr./Ms. (name) please..
Applicant 3: Good Morning Ma’am/Sir!
HR: Please sit down, I want to officially introduce myself first. I work for the
(Company) Human Resources Department Team, and as you are aware, the Finance
Department has an open job for a Financial Analyst, which we need to fill as soon as
possible.
Mr./Ms. (name) , Can you please tell me about yourself?
Applicant 3: ( answer)
HR: Tell me about the gap in your resume.
Applicant 3: (answer)
HR: What are your greatest strengths and weaknesses?
Applicant 3: (answer)
HR: That would be all for now.
Thank you, Mr./Ms. (name).We will just call you for the next interview, please keep
your line active at all times.
Applicant 3: Have an excellent day, Ma'am, and thank you as well.

Position: Financial Analyst

Scene 4:
HR: Mr./Ms. (name)
Applicant 4: Good Morning Ma’am/Sir!
HR: You may take your seat, First I would like to properly introduce myself. I’m from
the Human Resources Department Team of the (Company), and as you know there is
an open position in the Finance Department which is the position Financial Analyst
and we need to fill this position as soon as possible.
Mr./Ms. (name) , tell me about yourself.
Applicant 4: ( answer)
HR: What is your ideal work environment?
Applicant 4: (answer)
HR: What is your biggest achievement so far?
Applicant 4: (answer)
HR: That would be all for now.
Thank you,Mr./Ms. (name).We will just call you for the next interview, please keep
your line active at all times.
Applicant 4: Okay Ma’am, have a nice day and thank you also.

Position: Financial Analyst

Scene 5
HR: Mr./Ms. (name) please..
Applicant 5: Good Morning Ma’am/Sir!
HR: Have a seat, First, let me formally introduce myself. I'm from the (Company's)
Human Resources Department Team, and as you are probably aware, there is an
availability for this position of Financial Analyst in the Finance Department, which we
need to fill as soon as feasible.
Mr./Ms. (name) , how did you find this job opening?
Applicant 5: ( answer)
HR: How would you rate yourself on a scale of 1 to 10?
Applicant 5: (answer)
HR: What is your ideal work environment?
Applicant 5: (answer)
HR: That would be all for now.
Thank you, Mr./Ms. (name).We will just call you for the next interview, please keep
your line active at all times.
Applicant 5: Have a good day, Ma'am, and thanks again.
HR Facilitator: All right, applicants, kindly await what comes next. Your résumé,
application letter, and responses will be reviewed by the panelist. We will just call you
directly for the final interview. Thank you have a good day.

6. The HR completed the first round of interviews for both positions that the
applicants were vying for, and after reviewing their resumes and succinct
interview responses again, they selected the qualified applicants for the
second round.

HR Assistant Manager: Ma’am/ Sir, these are the resumes and application letter of the
applicants that we interviewed earlier.
HR Manager: Please leave it in my table.
(The HR Manager reviewed the resume and application letter)
HR Manager: Ms, ( Name), please come to my office.
HR Assistant Manager: Yes sir, right away
HR Manager: Please make a call for these selected applicants for their final interview.

Scene 6
(Phone Ringing)
HR: Hello, Good afternoon!
Applicant: Good afternoon Ma’am/Sir.
This is Ms. Miano from HR Department of (Company) We are glad to inform you that
you are qualified for the final interview for the position of Investment Banking Analyst.
Please come tomorrow here in our company at exactly 8:00 am.Please wear proper
attire.
Applicant: Thank you for the Opportunity, I will be at (Company) Tomorrow.

Scene 7
HR: Hi, Good afternoon!
Applicant: Good afternoon Ma’am/Sir.
This is Ms. Miano from HR Department of (Company) We are glad to inform you that
you are qualified for the final interview for the position of Financial Analyst. Please
come tomorrow here in our company at exactly 8:00 am. Please wear proper attire.
Applicant: Thank you for reaching out to me, You can expect me tomorrow.

(The next day)

Final Interview
 7. The final applicant's behavioral interview will help the financial manager
and investment banking manager assess whether he or she meets the
requirements for the position being sought by the department or
company.

Financial Analyst:
Applicant: Good Afternoon Ma’am.
FM: Good Afternoon, I am (name) the Financial Manager of (company). I am the one to
initiate today’s final interview for the Financial Analyst Qualified Applicant.
FM: Ms. (Name) Where do you see yourself 5 years from now?
Applicant: (Answer)
FM: How do you approach problems? What’s your process?
Applicant: (Answer)
FM: Describe how you used your (skill e.g. problem-solving) to benefit a team or
company.
Applicant: (Answer)
FM: Are you someone who learns from failures?
Applicant: (Answer)
FM: How do you handle unexpected changes or challenges?
Applicant: (Answer)
FM: Thank you for your time, Ms. (Name). We will disclose the results soon.
Applicant: Thank you for making time to interview me for the open role. I am thrilled
about the prospect of working in this position and being a part of a highly reputable
team.

Investment Banking Analyst:

Applicant: Good Afternoon Ma’am.
IBA: Hello, my name is (name), and I work for (business) as the Investment Banking
Manager. I will commence today's final interview for the qualified applicant for an
investment banking analyst.
IBA: Tell me about a time when you worked well under pressure.
Applicant: (Answer)
IBA: Tell me a time when you had to work unexpectedly on your own.
Applicant: (Answer)
IBA: Name three improvements you made in your most recent position.
Applicant: (Answer)
IBA: Are you better at working with a team or working on your own?
Applicant: (Answer)
IBA: Have you worked on multiple task? How did you prioritize?
Applicant: (Answer)
IBA: Thank you, Ms. (Name), for the time you spent. We'll shortly make our results
known.
Applicant: I appreciate you acquiring the time to interview me for the available
position. The idea of taking on this position and joining a highly valued team excite me
tremendously.

-The Managers and HR Team concluded all the answers and qualifications of the
applicants and as they come up with their final verdict, they now informed the final
applicant’s and have them read and signed the contract.
HR Manager: Congratulations to Ms. (Financial Analyst) Let’s proceed to your contract
signing for the Job Offer as Financial Analyst in (Company).
Applicant will read and sign the contract. After signing…
Employee: Thank you for this opportunity Sir.

HR Manager: Congratulations to Ms. (Investment Banking Analyst) Let’s proceed to

your contract signing for the Job Offer as Investment Banking Analyst in (Company).

Applicant will read and sign the contract. After signing…

Employee: I gratefully acknowledge this opportunity, Sir.

Members Role:

1. Sofia – Narrator / FA Applicant 3

2. Sabrina – HR Assistant Manager
3. Regelyne – HR Personnel
4. Jansen – IBA Applicant 2
5. Desiree - FA Applicant 5
6. Christopher – HR Manager
7. Marco - HR Facilitator
8. Hansen – IBA Applicant 1
9. Shaira Jane – Finance Manager
10. Yazmine Angel – Investment Banking Manager
11. Joanna – FA Applicant 4
12. Jay Nacario – Recruiting Staff
13.Darylle Diaz – HR Staff