UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)

PP3 - Three class below Pre Primary

PP2 - Two class below Pre Primary
PP1 - One class below Pre Primary
1- Class I
2- Class II
3- Class III
4- Class IV
Should be within the range of Low and High Class
Grade/ 5- Class V
1 Grade/Class including Pre-primary of the particluar School
Class 6- Class VI
mentioned in Central School Directory
7- Class VII
8- Class VIII
9- Class IX
10- Class X
11- Class XI
12- Class XII

1. Should be from the list of sections available in

the particluar class provided along with data
2 SECTION Section A, B, C, D and So on
2. Section Code from Section Master table (Section-
4 :Part A) to be Stored here

1. Should be a Valid Roll No of Student in

Particular Section of a Class
3 Roll no Roll No
2. Only number allowed
3. Max 3 digit allowed
1. Only alphabet allowed
4 Name of Student Name of Student 2. Length should be minimum 3, max 50
3. Consecutive Space should not acceptable
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
1. Only 1 option can be selected
Gender (Male-1, Female-2,
5 GENDER 2. Code from Master Table/YES-NO must be stored (Male-1, Female-2, Transgender-3)
Transgender-3):
in table
1. Future Date not allowed
DOB
6 Date of Birth (DD/ MM/ YYYY): 2. Calculated Age as on Date should be According Format - (DD- MM-YYYY)
(DD-MM-YYYY) to Class-Age matrix
1. Only alphabet allowed with Space
MOTHER
7 Mother’s Name : 2. Length should be minimum 3, max 50
NAME 3. Consecutive Space should not acceptable
1. Only alphabet allowed with Space
FATHER
8 Father’s Name : 2. Length should be minimum 3, max 50
NAME 3. Consecutive Space should not acceptable
GUARDIAN 1. Only alphabet allowed with Space
9 NAME Guardian's Name 2. Length should be minimum 3, max 50
(Optional) 3. Consecutive Space should not acceptable

1. Verhoeff Algorithm should be there

10 Aadhaar No of Child : 2. Aadhaar is mandatory 12 Digit Number
Aadhaar No of 3. Aadhaar must be demographically authenticated
Child
STUDENT 1. Only alphabet allowed with Space
Name of Student as Per
11 NAME 2. Length should be minimum 3, max 50
Aadhaar :
AS PER AADHAR 3. Consecutive Space should not acceptable
1. Alpha Numeric with Space
2. Length should be minimum 20 character, Max
12 Address : 100
3. Special Characters allowed '-', '\', '.', ','
PRESENT ADDRESS 4. Consecutive Space should not be there
1. Number Only
13 Pincode
PINCODE 2. Fix 6 digit mandatory and allowable
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)

MOBILE 1. Number Only

Mobile Number (of Student/
14 NUMBER 2. Fix 10 digit mandatory and allowable
Parent/ Guardian):
(of Student/ 3. Must Start with 6,7,8,9
Parent/ Guardian)

1. Number Only
ALTERNATE Alternate Mobile Number (of
15 2. Fix 10 digit mandatory and allowable
MOBILE NUMBER Student/ Parent/ Guardian) :
3. Must Start with 6,7,8,9
(Optional)
EMAIL ID
(STUDENT/PAREN Contact email-id (of
16 Basic E-Mail ID Validation (Non mandatory)
T/GUARDIAN) Student/Parent/Guardian):
(Optional)
1. Only 1 option can be selected
Refer
17 Mother Tongue of the Child :** 2. Code from Master Table/YES-NO must be stored
Master Sheet
MOTHER TONGUE in table
1. Only 1 option can be selected
18 Social Category: 2. Code from Master Table/YES-NO must be stored (General-1, SC-2, ST-3, OBC-4)
SOCIAL CATEGORY in table
1. Only 1 option can be selected (Muslim -1, Christian-2, Sikh-3,
19 Minority Group : 2. Code from Master Table/YES-NO must be stored Buddhist-4, Parsi-5, Jain-6, Not
MINORITY GROUP in table Minority-7)
Is BPL 1. (Yes-1, No-2)
Code from Master Table/YES-NO must be stored in
20 BANEFICIARY ? Whether BPL beneficiary? 2. Default Value (No) would be SET, if
table
(Yes-1, No-2) value found "BLANK"
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Whether
Antyodaya Anna Whether Antyodaya Anna 1. (Yes-1, No-2)
If BPL Beneficiary value is "YES", then only provide
21 Yojana (AAY) Yojana (AAY)beneficiary? (Yes- 2. Default Value (No) would be SET, if
AAY Response else left BLANK
beneficiary ? 1, No-2) : value found "BLANK"
(Yes-1, No-2)
BELONGS TO
EWS/DISADVANTA 1. (Yes-1, No-2)
Code from Master Table/YES-NO must be stored in
22 GED Whether EWS? (Yes-1, No-2) : 2. Default Value (No) would be SET, if
table
GROUP ? value found "BLANK"
(Yes-1, No-2)
IS CWSN ? Whether CWSN? (Yes-1, No-2) Code from Master Table/YES-NO must be stored in
23 (Yes-1, NO-2)
(Yes-1, No-2) : table
1. Only one can be selected
2. Code from Master Table/YES-NO must be stored
24
CWSN If Yes, (a) Type of impairment
in table
Refer
IMPAIRMENT (code)** : Master Sheet
3. If Whether CWSN value is "Yes", then provide
TYPE response else left Blank
CHILD IS
1. (Yes-1, No-2)
INDIAN Whether the Child is Indian
25 Code from Master Table/YES-NO must be stored in 2. Default Value (No) would be SET, if
NATIONAL ? National? (Yes-1, No-2) :
table value found "BLANK"
(Yes-1, No-2)
CHILD IS
1. (Yes-1, No-2)
OUT-OF- Is this Child identified as Out-of- Code from Master Table/YES-NO must be stored in
26 2. Default Value (No) would be SET, if
SCHOOL-CHILD ? School-Child? (Yes-1, No-2): table
value found "BLANK"
(Yes-1, No-2)
If yes, (a) when the child is
mainstreamed? If Out of school child value is "YES", then only In current academic year-1
27 When the child is (In current academic year-1, provide Response else left BLANK In earlier academic year -2
mainstreamed ? In earlier academic year -2)
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Enrolment Details Of Student
1. Alpha Numeric
Admission Admisson Number 2. Length 20
28 Number 3. special Character '/' and '-' are allowed

Admission Date in Present 1. Future Date not allowed

Format - (DD- MM-YYYY)
ADMISSION DATE Class (DD/MM/YYYY) 2. Must be From Current Academic Year
29 (DD-MM-YYYY)
1- Arts
Academic Stream Opted by
STUDENT STREAM student Must be from the Streams Available for a Particular 2- Science
School In Central School Directory 3- Commerce
(For higher (For Higher Secondary Only) 4 - Vocational
30 secondary only) 5 - Others
Status of student in Previous
Academic Year Schooling
(2021-22):
PREVIOUS
1. Only 1 option can be selected (1- Studied at Current/Same School, 2-
ACADEMIC YEAR (1- Studied at Current/Same Studied at other School,
SCHOOLING School, 2-Studied at other 3- Anganwadi/ECCE Center,
31 STATUS School, 4- None/Not Studying)
1) Should be applicable when Answer of column
Grade/Class Studied in the
(31) is option 1 or 2
Previous/Last Academic Year
CLASS STUDIES IN (2021-22) 2) User can fill current and previous class only For Grade PP1,PP2 and PP3 , Leave
3) Not applicable for Pri-Primary Student cell as Blank and For Grade 1, either 1
PREVIOUS 4) For Class I, options would be Pri-Primary and or "PP"
ACADEMIC (Fill if Answer of 4.2.4(a) is
Grade-1
32 YEAR option 1 and 2)
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Admitted/ Enrolled Under (only
for Pvt. Unaided) :
(0-None,
(0-None, 1-Section 12 of the RTE,
ADMITED/ 1. For Private school Only
1-Section 12 of the RTE, 3-Persons with Disabilities (PwD),
ENROLLED UNDER 3-Persons with Disabilities 2. Only 1 option can be selected
4-Disadvantaged Group,
RTE/EWS ? (PwD), 5-Others
(for private 4-Disadvantaged Group,
33 unaided only) 5-Others
APPEARED FOR In the previous class studied -
EXAM whether appeared for
1. Only 1 option can be selected
IN PREVIOUS examinations :
2. Response of column (31) should be 1 or 2
CLASS 3. Not Applicable for PP Enrolment
(1-Appeared, 2- (1-Appeared, 2- Not
Appeared)
34 Not Appeared) (1-Appeared, 2- Not Appeared)
In the previous class studied -
Result of the examination :
Option in case of 1-Appeared
1) Should be applicable when Answer of column (1-Promoted/Passed.
in Examinations
(34) is option 1 or 2 2- Promoted/Passes with grace
2) Only 1 option can be selected 3- Detained/Repeater/Not Passed
(1-Promoted/Passed.
RESULT FOR 2- Promoted/Passes with 4-Promoted/Passed without
35 PREVIOUS EXAM grace Examination)
In the previous class studied -
% of overall marks obtained in
the examination Value should be in the range of 0 and 100 Number only and =<100
MARKS % OF
36 PREVIOUS EXAM Option in case of 1-Appeared
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
CLASS No. of days child attended 1). Value should not be more than 250
ATTENDED DAYS school (in the previous 2) Should be applicable when Answer of 4.2.6 (a) is Number only and =<250
37 (Previous Year) academic year) option 1 or 2

Facility And Other Details Of The Student

Facility Received
Facility - Free Uniform 1. (Yes-1, No-2)
Free
(For Government and Govt. Only 1 option can be selected 2. Default Value (No) would be SET, if
Uniform Aided Only) value found "BLANK"
38 (Yes-1, No-2)
Facility Received Facility - Text Book
1. (Yes-1, No-2)
Free (For Government and Govt.
Only 1 option can be selected 2. Default Value (No) would be SET, if
TextBook Aided Only)
value found "BLANK"
39 (Yes-1, No-2)
Scholarship Received by
Student
Received
1. (Yes-1, No-2)
Central Central Scholarship (1-Yes, 2-
1. Only 1 option can be selected 2. Default Value (No) would be SET, if
Scholarship No)
value found "BLANK"
40 (Yes-1, No-2)
Name of
Central 1. Only 1 option can be selected
If YES-1, Code & Name of 2. Scholarship ID from Central Scholarships in NSP Provided Scholarship ID from the
Scholarship
Scholarship 3. If Central Scholarship value is "Yes", then Master only
(provide code provide response else left Blank
41 only)
Received 1. (Yes-1, No-2)
State Scholarship (1-Yes, 2-
State Scholarship 1. Only 1 option can be selected 2. Default Value (No) would be SET, if
No)
(Yes-1, No-2) value found "BLANK"
42
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Received 1. (Yes-1, No-2)
Other Scholarship (1-Yes, 2-
Other Scholarship 1. Only 1 option can be selected 2. Default Value (No) would be SET, if
No)
(Yes-1, No-2) value found "BLANK"
43
If anyone of above is YES-1
Scholarship
then Scholarship Amount (per Max Amount 50000 Number Only
44 Amount annum)
1- Braille Kit
2- Braces
Facilities provided to Student in
3- Tri-cycle
case of CWSN (for the year of
4- Stipend
filling data)
5- Low Vision Kit
6- Crutches
Facility provided Braille Kit, Low Vision Kit,
Only 1 can be selected 7- Caliper
to the CWSN Hearing Aid,Braces, Crutches,
8- Transport
Wheel Chair,Tri-
9- Hearing Aid
cycle,Caliper,Escort,Stipend,Tr
10- Wheel Chair
ansport,Other
11- Escort
12- Other
45
Whether child has been
Specific Learning screened for Specific Learning 1. (Yes-1, No-2)
Disability (SLD) Disability (SLD) Code from Master Table/YES-NO must be stored in 2. Default Value (No) would be SET, if
(Yes-1, No-2) table value found "BLANK"
46 (Yes-1, No-2)

Type of Specify the type of SLD: 1. Only 1 option can be selected

2. To be Answered when Answer of (46) is 1-Yes (Dysgraphia-1,Dyscalculia-2,Dyslexia-
Specific Learning
(Dysgraphia-1,Dyscalculia- 3. If SLD Disability value is "Yes", then provide 3)
Disability (SLD) 2,Dyslexia-3) response else left Blank
47
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Autism Whether child has been
1. (Yes-1, No-2)
Spectrum screened for Autism Spectrum
Code from Master Table/YES-NO must be stored in 2. Default Value (No) would be SET, if
Disorder Disorder (ASD) ?
table value found "BLANK"
48 (Yes-1, No-2) (1-Yes, 2-No)

Attention Deficit Whether child has been

1. (Yes-1, No-2)
Hyperactive screened for Attention Deficit
Code from Master Table/YES-NO must be stored in 2. Default Value (No) would be SET, if
Disorder (ADHD) Hyperactive Disorder (ADHD) ?
table value found "BLANK"
(Yes-1, No-2) (1-Yes, 2-No)
49

Involved in extra Is the student involved in any

1. (Yes-1, No-2)
curricular activity extracurricular activity ?
Code from Master Table/YES-NO must be stored in 2. Default Value (No) would be SET, if
? table value found "BLANK"
(Yes-1, No-2) (Yes-1,No-2)
50
VOCATIONAL EDUCATION DETAILS OF THE STUDENT
Vocational Did the student undertake any
vocational course?
Courses 1. Only 1 option can be selected (Yes-1, No-2)
51 (Yes-1, No-2) (Yes-1, No-2)
1. Only 1 option can be selected
Provided Sector ID from the Master
Trade/Sector ID Trade/Sector 2. If Vocational Courses value is "Yes", then
only
52 provide response else left Blank
1. Only 1 option can be selected
Provided Sub Sector/ Job Role ID from
Job Role ID Job Role 2. If Vocational Courses value is "Yes", then
the Master only
53 provide response else left Blank
UDISE + Student Database Management Information System (SDMIS) -----(Bulk Excel Validation)

Student
Student Sheet
Sheet NAME OF DATA ELEMENT Validation Valid Response
(Col. Name)
(Col. No.)
Whether Appeared for
Examination in Previous Class
Appeared for for Vocational Subject
1. Only 1 option can be selected
Examination in
2. If Vocational Courses value is "Yes", then
Previous Class for (1- Appeared and Passed, (1- Appeared and Passed,
provide response else left Blank
Vocational Subject 2- Appeared and not Passed, 2- Appeared and not Passed,
3- Not Applicable 3- Not Applicable
54 4- Not Appeared) 4- Not Appeared)