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Assignment 5

This document provides information on several Excel functions and features including: 1) Creating portable documents in Excel by inserting text files. 2) Protecting worksheets and workbooks with passwords to safeguard work. 3) Understanding absolute, relative, and mixed cell referencing and how to designate each in formulas when copying to other cells. 4) Examples of common math functions like ABS, CEILING, COUNT, LN, SQRT and how to use them in formulas. 5) Tips for correcting common formula errors and understanding TRUE/FALSE values in formulas.

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Deepanshu Raj
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184 views11 pages

Assignment 5

This document provides information on several Excel functions and features including: 1) Creating portable documents in Excel by inserting text files. 2) Protecting worksheets and workbooks with passwords to safeguard work. 3) Understanding absolute, relative, and mixed cell referencing and how to designate each in formulas when copying to other cells. 4) Examples of common math functions like ABS, CEILING, COUNT, LN, SQRT and how to use them in formulas. 5) Tips for correcting common formula errors and understanding TRUE/FALSE values in formulas.

Uploaded by

Deepanshu Raj
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ASSIGNMENT 5

CREATING PORTABLE DOCUMENT IN EXCEL


Go to Insert>Text>Object>Create from File(browse)
Choose any , fit it into the desired cell.

Toolbar > Formula > Show formula


In the file option, print option Print along with formulas

PROTECTION OF WORK IN EXCEL


Excel gives the option to safeguard whatever work has been done in it
For this go to REVIEW tab
You can see two options here , one of protect sheet and the
other protect workbook, clicking on either of these it will ask for a password.
The difference between the two protecting options is that in the protect sheet
option the work can be unprotected again whereas in the protect workbook
option it cannot be.

UNDERSTANDING ABSOLUTE, RELATIVE AND MIXED


REFERENCING IN FORMULAE
The ability of Excel to change the cell address in a formulae where it is copied
is called relative cell referencing. Excel adjust to cell reference depending upon
where the formula is copied.

In the following example, we want to create a formula that will multiply


each item's price by the quantity. Rather than create a new formula for
each row, we can create a single formula in cell D2 and then copy it to the
other rows. We'll use relative references so the formula correctly
calculates the total for each item.

1. Select the cell that will contain the formula. In our


example, we'll select cell D2.

2. Enter the formula to calculate the desired value. In our


example, we'll type =B2*C2.
3. Press Enter on your keyboard. The formula will
be calculated, and the result will be displayed in the cell.
4. Locate the fill handle in the lower-right corner of the
desired cell. In our example, we'll locate the fill handle for
cell D2.
5. Click, hold, and drag the fill handle over the cells you
wish to fill. In our example, we'll select cells D3:D12.

6. Release the mouse. The formula will be copied to the


selected cells with relative references and the values will
be calculated in each cell.
You can double-click the filled cells to check their formulas for accuracy.
The relative cell references should be different for each cell, depending on
its row.

Submit

Absolute references
There may be times when you do not want a cell reference to change when
filling cells. Unlike relative references, absolute references do not change
when copied or filled. You can use an absolute reference to keep a row
and/or column constant.

An absolute reference is designated in a formula by the addition of


a dollar sign ($) before the column and row. If it precedes the column or
row (but not both), it's known as a mixed reference.
You will use the relative (A2) and absolute ($A$2) formats in most
formulas. Mixed references are used less frequently.

When writing a formula in Microsoft Excel, you can press the F4 key on


your keyboard to switch between relative, absolute, and mixed cell
references, as shown in the video below. This is an easy way to quickly
insert an absolute reference.

To create and copy a formula using absolute references:


In our example, we'll use the 7.5% sales tax rate in cell E1 to calculate the
sales tax for all items in column D. We'll need to use the absolute cell
reference $E$1 in our formula. Because each formula is using the same tax
rate, we want that reference to remain constant when the formula is
copied and filled to other cells in column D.

1. Select the cell that will contain the formula. In our


example, we'll select cell D3.
2. Enter the formula to calculate the desired value. In our
example, we'll type =(B3*C3)*$E$1.

3. Press Enter on your keyboard. The formula will calculate,


and the result will display in the cell.
4. Locate the fill handle in the lower-right corner of the
desired cell. In our example, we'll locate the fill handle for
cell D3.

5. Click, hold, and drag the fill handle over the cells you


wish to fill, cells D4:D13 in our example.
6. Release the mouse. The formula will be copied to the
selected cells with an absolute reference, and the values
will be calculated in each cell.

You can double-click the filled cells to check their formulas for accuracy.
The absolute reference should be the same for each cell, while the other
references are relative to the cell's row.
Be sure to include the dollar sign ($) whenever you're making an absolute
reference across multiple cells. The dollar signs were omitted in the
example below. This caused the spreadsheet to interpret it as a relative
reference, producing an incorrect result when copied to other cells

CORRECTING COMMON FORMULA ERRORS

Empty cell in excel will take zero.

USING MATHS FUNCTIONS

Absolute Function =ABS(A1) =ABS(-7) gives 7 as the result.

Gives the absolute value.

Ceiling Function =CEILING(-2,5,-2)

Rounds up to the nearest multiple of -2.

Count if - Count the no. of cells within a range that meets the given criteria.

=COUNTIF (A23:A26, “ apples” ) COUNT IF (range, criteria)


LN Function- Returns natural algorithm of a number.

=LN(number)

SQRT Function- Gives the square root

There are roundup and round down functions also. The roundup function will
increase the value to the nearest multiple you want whereas round down
function will decrease it.

Text TRUE represents 1 , only when written in the formula. The cell reference
TRUE won”t be translated

SUMIF – Add the cells specified by a given criteria.

SUMIF(range,criteria,sum_range)

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