UNION TOYS

PROPOSAL

presenter：Lijia.Lu/Ruoxin.Wang/

Zihan.Zhao/Shijie.Zhou

Tutor：Mentrick

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 Content

Content ........................................................... 错误！未定义书签。

Team Members .................................................................. 3
Risk assesment ..................................................................4
Critical path ........................................................................ 5
Risk management .............................................................. 6
 Supplier quality issues: ..................................6
 Social and environmental risks: .................... 6
 Intellectual property risk: ............................... 6
 Logistics risk: ................................................. 6
Kpi: ..................................................................................... 7
Kpi for team member .....................................................7
Cost control Kpi ............................................................. 8
WBS ................................................................................... 9
Gantt Chart with Milestone ...............................................10
Budget .............................................................................. 11

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Team Members

Tom: Sales department

Olivia:Management department
Louisa:Production department

Helen:Quality management department

Zihan:Finance department

Rox:Purchasing department
Mindy:Ministry of Justice
Sung:Product development department

1. Confirm Order - First meeting & Conformation: April 10th -18th (8 day)
a. Design: April 10th-12th (3 days)
b. Create Silver Sample April 12th-14th (3 days)
c. Testing and Contacting Customer April 14th-18th (5 days)
2.Pre production April 18th-25th(7days)
a.revision and mode creation April 18th-21st (4 days)
b. Finalize Golden Sample April 21st-25th (5 days)
c. Issue Purchase Order and Contact Company for Authorization April 25th (1 day)
3. Second Meeting&Material Arrival and Testing Confirmation April 26th-May 3rd (8 days)
a.Second Meeting April 26th (1 day)
b. Material Arrival and Testing Confirmation April 26th-May 3rd (8 days)
4. Customer Requests Additional Buttons April 28th-May 2nd (5days)
a. Design and Confirm Second Golden Sample April 28th-May 2nd (5 days)
5. Base Production May 3rd-June 14th (43 days)
a, First Day Production Status Confirmation May 3rd (1 day)
b. Order Buttons and Packaging, and Confirm May 3rd-10th (8 days)
c. Continuous Plush Toy Production May 4th-June 14th (42 days)

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6. Processing June 14th-July 28th (45 days)
a. Transport to Vietnam June 14th-28th (15 days)
b. Scarf and Button Installation, and Packaging June 28th-July 28th (31 days)
7. Shipments July 28th-September 18th (53
days)

Risk assesment

Production delays 1

supplier delays 2

Tariff and transportation problems 3

Customer additonal requirment 1

extreme weather 2

Response to risk

production delays:After the first day of trial production, make adjustments

if any problems are found. Periodically check production progress with kpi

supplier delays:Find backup suppliers and order 3% to 5% more material

in case of special circumstances during production

tariff and transpotation problems:The practice of primary production in

China and processing in Vietnam complies with U.S. tax laws. At the same

time, the Ministry of Justice began to declare customs formalities in early May

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 customer additional requirment:Keep in touch with customers 24 hours a

day so that you can hear their thoughts in the first place. If necessary, modify

the contract, extend the time of delivery or the amount of transaction

extreme weather:In order to avoid the impact of extreme weather on

production and logistics, we set a buffer for about two weeks

With these priorities in mind, the organization can allocate resources and
develop strategies to address the risks with the highest likelihood and impact first.
This approach will help in managing the identified risks more effectively and
reducing their overall impact on the business. Remember to continuously monitor
and reassess the risks as the situation evolves to ensure that the risk
management strategies remain relevant and effective.

Critical path

The critical path timeline with the duration of each task helps the team to
understand the time required for each phase of the project, allowing for efficient
planning and resource allocation. Monitoring progress and adjusting the timeline
as needed will ensure the project stays on track and meets customer
requirements.

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 Risk management

 Supplier quality issues:

The quality of the raw materials and intermediate products

supplied by vendors could affect the quality of the final products. Relies on
a large number of suppliers, and any quality issues with these vendors could result
in defective or sub-standard products.

 Supply chain disruption:

Any disruption in the supply chain, such as natural
disasters, transportation problems, labor strikes, factory shut-downs, or supplier
bankruptcies, could interrupt the flow of raw materials and components, leading to
production delays and increased costs.

 Social and environmental risks:

The company has established stringent supplier codes of conduct to ensure

responsible business practices, but risks of child labor, unfair wages or unsafe
working conditions could still exist among suppliers, violating
claire's ethical and sustainability standards.

 Intellectual property risk:

the company intellectual property (IP), including designs, trademarks and patents,
could be infringed or misused by suppliers or third parties, leading to legal disputes or
reputation damages.

 Logistics risk:

Delivery delays from slow or unreliable logistics partners,

transportation problems or customs clearance issues, could result in stock
shortages and harm customer satisfaction.

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 Kpi:

The possiblility that the batch shipment is delay is 2%

Number of batch shipments delivered on time: 98% of 500,000 = 0.98 * 500,000 =
490,000
Total number of batch shipments: 500,000
KPI = (Number of batch shipments delivered on time / Total number of batch shipments)
* 100
KPI = (490,000 / 500,000) * 100 KPI 98%

Kpi for team member

1. Project Manager:
 On-time delivery of projects
 Budget adherence
 Customer satisfaction with project outcomes
2. Coordinator:
 Production efficiency
 Quality control compliance
 Timely completion of minor tasks
3. Supply Chain Manager:
 Timeliness of materials sourcing
 Supplier performance evaluation
 Inventory management efficiency
4. Quality Checker:
 Defect rate
 Compliance with quality standards
 Customer satisfaction with product quality
5. Logistics Manager:
 Delivery lead time
 Shipping cost reduction
 Inventory accuracy
6. Designers:
 Concept to market time
 Product innovation rate
 Customer satisfaction with product design

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7. Engineers:
 Product design accuracy
 Production yield rate
 Timeliness of issue resolution
8. Customer Service:
 Response time to customer inquiries or complaints
 Customer satisfaction with support
 Order fulfillment accuracy

Cost control Kpi

Budget Variance = (5,000,000 - Actual Cost) / 5,000,000

For example, if the actual cost of the project is 4,800,000 CNY, the budget variance KPI
would be:
Budget Variance = (5,000,000 - 4,800,000) / 5,000,000 = 0.04 or 4%
This indicates that the actual cost is 4% less than the planned cost.
1. Cost Savings KPI:
Cost savings measures the amount of money saved by implementing cost-saving measures.
The formula for cost savings is:
Cost Savings = (Planned Cost - Actual Cost)
For this project, the cost savings KPI can be calculated as follows:
Cost Savings = 5,000,000 - Actual Cost
For example, if the actual cost of the project is 4,800,000 CNY, the cost savings KPI would
be:
Cost Savings = 5,000,000 - 4,800,000 = 200,000 CNY
This indicates that the project has achieved a cost savings of 200,000 CNY.
2. Material Cost KPI:
Material cost measures the cost of materials used in the project. The formula for material
cost is:
Material Cost = Actual Material Cost / Total Cost
For this project, the material cost KPI can be calculated as follows:
Material Cost = 2,400,000 / 5,000,000 = 0.48 or 48%
This indicates that the cost of materials accounts for 48% of the total project cost.

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WBS

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Gantt Chart with Milestone

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Budget

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