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    Checklist Fuel

    Uploaded by

    KamalPotter1707
    This document outlines the 8-step process for handling fuel expenses: 1) Appoint an authorized employee to handle the process who does not have access to the diesel card. 2) Drivers fill out fuel vouchers with station name, vehicle info, authorization details and fuel delivered details. 3) Maintain a vehicle logbook updated daily with kilometer readings, trips and signatures. 4) Generate weekly diesel card statements. 5) Receive vouchers and invoices at head office weekly. 6) Get approval from an authorized representative. 7) Reconcile vouchers, logbooks and statements weekly. 8) Record entries in accounting software and follow maker

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Checklist Fuel

    Uploaded by

    KamalPotter1707
    77 views2 pages
    This document outlines the 8-step process for handling fuel expenses: 1) Appoint an authorized employee to handle the process who does not have access to the diesel card. 2) Drivers fill out fuel vouchers with station name, vehicle info, authorization details and fuel delivered details. 3) Maintain a vehicle logbook updated daily with kilometer readings, trips and signatures. 4) Generate weekly diesel card statements. 5) Receive vouchers and invoices at head office weekly. 6) Get approval from an authorized representative. 7) Reconcile vouchers, logbooks and statements weekly. 8) Record entries in accounting software and follow maker

    Original Description:

    Fuel expenses checklist

    Original Title

    Checklist-Fuel

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    This document outlines the 8-step process for handling fuel expenses: 1) Appoint an authorized employee to handle the process who does not have access to the diesel card. 2) Drivers fill out fuel vouchers with station name, vehicle info, authorization details and fuel delivered details. 3) Maintain a vehicle logbook updated daily with kilometer readings, trips and signatures. 4) Generate weekly diesel card statements. 5) Receive vouchers and invoices at head office weekly. 6) Get approval from an authorized representative. 7) Reconcile vouchers, logbooks and statements weekly. 8) Record entries in accounting software and follow maker

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    77 views2 pages

    Checklist Fuel

    Uploaded by

    KamalPotter1707
    This document outlines the 8-step process for handling fuel expenses: 1) Appoint an authorized employee to handle the process who does not have access to the diesel card. 2) Drivers fill out fuel vouchers with station name, vehicle info, authorization details and fuel delivered details. 3) Maintain a vehicle logbook updated daily with kilometer readings, trips and signatures. 4) Generate weekly diesel card statements. 5) Receive vouchers and invoices at head office weekly. 6) Get approval from an authorized representative. 7) Reconcile vouchers, logbooks and statements weekly. 8) Record entries in accounting software and follow maker

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    PROCESS NOTE FOR FUEL EXPENSES:

    1. Appoint the authorized employee to handle this whole process. The authorized employee shall
    not be the person who has access to Diesel top up card.

    2. Fuel voucher to be filled by the driver of the vehicle along with the sign and seal of the
    authorized representative of petrol bunk.
    Back up document must be Petrol Invoice.

    No: (To be
    FUEL VOUCHER printed -NO
    MANUAL
    NUMBERS)

    Name
    Fuel station name: Vehicle No of the
    Driver:

    AUTHORISATION
    Type of fuel to be purchased:
    Diesel Petrol LPG

    To deliver in the vehicle


    Other:
    tanks(s):

    Full
    Can(s) litres
    tank(s)

    Specified
    litres Drum(s) litres
    quantity:

    Authorized by (name and signature):


    Date:
    PERSON INCHARGE AT RMC PLANT

    FUEL DELIVERED

    Date of delivery:
    Quantity delivered (liters)
    (AUTHORISATION
    Mode of Payment: Cash/
    DATE AND FUEL
    Diesel Top up card
    FILLED DATE
    (Card transaction
    MUST BE THE
    reference number MUST)
    SAME)

    Received by ( Driver’s name and


    Signature of the fuel station manager and stamp:
    signature):
    3. Vehicle Logbook to be maintained for each vehicle separately at RMC- To be updated every day.

    VEHICLE LOGBOOK-WEEKWISE
    Kilometre
    reading at the Vehicle
    xxxx Month xxxx xxxx
    start of the Number
    month

    Journey Meter Reading


    Distance Reason for Drivers
    Date From To Start Finish
    covered Trip Signature

    4. Generate weekly Diesel Top up card statement.


    5. Receive the vouchers and back up document at HO at the end of every week.
    6. Receive approval from the authorized representative.
    7. Weekly reconciliation of fuel voucher and vehicle logbook along with Diesel top up card
    statement.
    8. Record the entries in Tally.
    9. Follow Maker and Checker rule.( Both must be different persons)

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