Republic of the Philippines

MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Student Monitoring and Reporting of Violation

Management System

Eloisa R. Pineda Chucky Leva

Dolores, Sta. Cruz Marinduque Amoingon, Boac Marinduque
[email protected] [email protected]

Arvin Maculit Lhea Mahinay

Lupac, Boac Marinduque Ino, Mogpog Marinduque
[email protected] [email protected]

Bachelor of Science in Information System

3-A

1. Introduction different educational institutions. Enrollment

Systems [2] [3], Student Admission Systems
Information technology plays a
[4], Grade Monitoring and Evaluation
significant part in modern society and is
Systems [5] [6], Attendance Monitoring
used in the sphere of education whether
Systems [7].
academically as well as non-academically.
Information technology is being employed Undoubtedly, automated systems
to enhance educational growth in all have revolutionized the way educational
academic settings, from primary education services are delivered to students. In fact,
to higher education. As technological Suvin [8] identifies various benefits that
innovation advances, other information Student Information Management Systems
delivery platforms, like Android or websites, (SIMS) can offer, including a streamlined
are created. The processing of information enrollment process, improved student
and its dissemination to users are made information management, a student portal,
easier by this program. The distribution of better academic advising, enhanced
comprehensive, precise data may be efficiency, reduced human errors, parental
accomplished by using the website's portals, prevention of data breaches,
educational information component, details effortless communication, and collaboration
regarding student data that are more accurate among alumni. In addition, implementing a
and current. [1] Various IT solutions have student information management system can
been created and implemented over the lead to enhanced productivity, improved
years to optimize procedures and systems in student success, increased parental

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

involvement, better data security, improved and violations effectively. The research
interdepartmental relations, and increased seeks to contribute to the existing body of
student safety [9]. knowledge by developing IT solutions and
Further, having an automated system strengthening previous claims while adding
to manage all the student’s data or new insights from a different perspective.
information are also already established in
1.1 Objectives of the Study
Marinduque State College this is to ensure
that all the information and crucial data of General Objective

the students are being placed in a database The main objective of this study is to
where in it can be kept in a most secure implement an automated system for
manner. Marinduque State College is a monitoring students' academic discipline
public higher educational institution and one records using a web-based platform.
of the State Universities and Colleges in the
Specific Objective
Philippines that provides education and
large variety of learning environment. It 1. To compile a list of the student
caters different formal education for discipline offenses as well as policies
primary, junior and senior high school, violations.
college, and graduate school envisioned to 2. To compile a list of the students who
pursue progressive and innovative lifelong violate the following:
education founded on humanistic, 1. Discipline Violation
professional and technologically advanced 2. Student Policy Violation
programs across cultures and communities. 3. To identify a safe method of
This educational institution ensures students' maintaining student violation
safety and have designated offices and records.
personnel to handle various related 4. To ascertain a prompt update of the
activities. Among of its offices, the guidance list of pupils who violate the
office is responsible for recording, following:
organizing, maintaining, securing, and  Discipline Violation
managing student information, which is  Student Policy Violation
crucial to monitor students' progress.
In order to ensure that student 5. To develop a system that is web–
conduct is also observed and managed this based for an easier way of sharing
study aims to develop a Student Monitoring resources of student policies and
and Reporting of Violation Management discipline violation records to the
System (SMRVMS) to help a Higher following school personnel.
Educational Institution's guidance office
 OSA Coordinator
organize and monitor the student’s status

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

 Discipline Officer The proposed system entitled

 Security Management Personnel Student Monitoring and Reporting of
Violation Management System is intended
1.2 Significance of the Project for the Marinduque State College students
The main goal of the proposed and faculty personnels. It aims to develop a
system is to develop and implement a web- platform that will provide an accessible way
based monitoring and reporting system for for students to understand school policies
Marinduque State College's school policies and promote their engagement in complying
in order to raise the standard and legitimacy with them. The project will also work with
of present regulations, improve student the school administration to strengthen the
conduct, and achieve university standing credibility and quality of existing policies
through improved general performance. The and ensure consistent disciplinary measures
project's purpose is to develop an automated are applied to everyone. The project timeline
system that would provide a secure method will cover the development, implementation,
for maintaining student violation records testing, and maintenance of the system, with
and compiling a list of academic and a team consisting of testers, evaluators,
disciplinary violations committed by trainers, and system administrators. The
students. It is a student monitoring module project scope is comprehensive, aiming to
that allows every user to view every enhance the institution's overall performance
department record and keep track of students and effectiveness in achieving university
who are in violation. Moreover, the status.
proposed system is a recording module that 1.4 Definition of Terms
can record and update student violations and Web-based software is software that can be
a search module that can swiftly find or accessed using only an internet connection
access any information including violation and a web browser.
reports, department with the highest average Automated a method of operating or
of violations and history of the most violated managing a process by highly automated
policies over the years. These techniques means, including technological gadgets that
protect the safety, dignity, and integrity of reducing human intervention to a minimum.
the students, the school community, and the Violation an act that violates or contravenes
learning environment. Furthermore, they anything, particularly a law, agreement
focus on the fundamental reasons of the principle, or a serious violation against the
misconduct, which promotes long-term law.
outcomes and good behavioral skills. System a collection of interconnected
devices that may input, output, process, and
1.3 Scope of the Project
store information

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Database a collection of information that is legislation, or agreement is referred to as a

organized so that it can be easily accessed, violation. Violations can occur in a variety
of settings, including the workplace, society,
manage, and updated.
and personal relationships. Penalties, fines,
and legal action may be imposed for
2. Review of Related Literature violations. Furthermore, violations can have
a negative impact on the violator's
Student monitoring definition reputation, relationships, and well-being
[12].
Student monitoring is the activity of
recording and analyzing student System definition
development in educational environments in
order to identify areas that may require more A system is a group of pieces that
assistance or intervention. This can be operate together to achieve a common goal.
accomplished through classroom It can refer to a physical or abstract entity
observation, student evaluations, and that is intended to carry out a specific
progress reports. Technological function or process. A system is a
improvements have made it possible for combination of hardware and software
educators to gather and evaluate data on components that work together to execute
student performance, which has resulted in specified tasks in computer science. Systems
the creation of focused interventions to can be basic or sophisticated, and they can
assist student learning. However, student be found in a variety of professions such as
privacy and autonomy must be respected, engineering, medicine, and social sciences
and educators must be open and honest [13].
about the data they collect and how they use
it. Student monitoring is a useful tool for 2.2 Importance of student monitoring
teachers who want to enhance student results and reporting of violation
[10]. Student monitoring and infraction
reporting systems are crucial in creating a
Reporting definition safe and happy learning environment for
kids. These technologies enable
The act of disseminating instructors to spot possible problems and
information, data, or outcomes to a specified give focused interventions to help
audience is referred to as reporting. It is an students learn and behave better. As
important part of decision-making and is technology has advanced, such systems
utilized in many industries, including have gotten more complex, allowing for
business, science, and education. Reporting the collecting and analysis of data on
is often done in a structured fashion that student performance and behavior. This
contains clear, succinct, and relevant information may be utilized to spot
information to ensure that the data given can patterns and trends, make better
be understood and interpreted by the decisions, and enhance overall student
audience. Effective reporting aids in the results [14].
identification of trends, patterns, and
insights that may be utilized to make sound Furthermore, these systems serve
decisions [11]. as a forum for effective communication
among educators, parents, and other
Violation definition stakeholders. Parents may play an active
part in their child's education and help
The act of breaching a rule, them in attaining their objectives by

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

sharing information on student Furthermore, these systems can aid in

achievement, conduct, and concerns. the resolution of issues relating to
These tools can also make it easier to communication and collaboration among
report infractions, such as bullying or stakeholders in the educational process.
harassment, so that they can be dealt These tools may improve cooperation and
quickly to prevent future harm and guarantee that everyone is working
provide a safe and inclusive learning towards the same goals by providing a
environment [15]. platform for efficient communication
between instructors, parents, and students
In conclusion, the availability of a
[19].
dependable and efficient student
monitoring and violation reporting system
is critical for protecting student safety and Furthermore, student monitoring and
well-being, improving academic violation reporting systems can address
performance, and encouraging good issues of accountability and transparency
communication between educators and in educational settings. These systems can
stakeholders. [16]. guarantee that all stakeholders are aware of
what is going on and can take necessary
action by providing a framework for
2.3 Problem Encountered (Problems
recording and reporting issues [20].
that can be solved by a system)
Student monitoring and reporting
of violations systems can handle a In summary, student monitoring and
wide range of issues that arise in reporting of violations systems may
educational environments. One address a variety of challenges in
important worry is student safety, educational environments, such as student
particularly bullying and harassment. safety, engagement, performance,
These platforms can make it easier to communication, cooperation,
report such instances and intervene accountability, and transparency.
quickly to prevent future harm. [17].

2.4 How your proposed topic can help or

Another issue that these systems can solve the problems
solve is student involvement and
performance. Educators may identify areas
where students are underperforming and By offering a unified platform for
give tailored support to help them improve recording and reporting events, the
by collecting data on student behavior and suggested topic of Student Monitoring
performance. [18]. and Reporting of Violation System can
assist solve challenges experienced in
educational environments. This
technology will allow educators and
administrators to quickly recognize and
intervene in instances of bullying,
harassment, and other types of
misbehavior. These solutions can assist
avoid additional injury to children and
foster a safe learning environment in
this way [21].

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Furthermore, the system can make pupils. To accomplish this, schools have
data collection on student behavior and implemented a variety of policies and
performance easier, which can be used regulations aimed at fostering good behavior
to identify areas where students are and prohibiting wrongdoing. These
struggling and provide targeted support regulations include, but are not limited to,
to help them improve. This can academic dishonesty, bullying, harassment,
promote student interest and drug usage, and vandalism [25].
performance, resulting in better
academic outcomes [22].
Furthermore, by providing a According to Project Jurisprudence
platform for effective communication (2019), due process is critical in student
among educators, parents, and disciplinary situations. Due process entails
students, the proposed system can help offering student’s fair and unbiased
address communication and hearings, notifying them of the allegations
collaboration issues. This may promote against them, and allowing them to defend
a healthy school culture and themselves. It further states that disciplinary
community by facilitating consequences must be appropriate to the
collaboration and ensuring that offense [25].
everyone is working toward the same
goals [23].
Student Rights in Disciplinary Cases

Furthermore, by providing a mechanism

for tracking and reporting incidents, the Certain rights of students must be
Student Monitoring and Reporting of protected during disciplinary proceedings.
Violation System can promote Several of these rights have been recognized
accountability and transparency in by the Philippines' Supreme Court,
educational settings. This ensures that all including the right to counsel, the right to
stakeholders are informed of what is going notice and hearing, and the right to appeal
on and that appropriate action can be taken (TWSillimanian, 2023). These rights are
to solve any concerns that occur [24]. crucial in ensuring that students are not
unfairly punished for disciplinary violations.
[26]
Additionally, by promoting student
safety, improving student engagement and
performance, promoting effective Vicarious Liability
communication and collaboration, and
promoting accountability and transparency,
the proposed Student Monitoring and Schools, administrators, and
Reporting of Violation System can help to instructors are susceptible to vicarious
address a variety of issues encountered in responsibility under Philippine law for
educational settings. negligent acts or omissions that cause harm
or injury to others, including pupils (New
Civil Code of the Philippines, Art. 2176 and
Student Policies and Regulations 2180). This concept was affirmed in the case
of Palisoc v Brillantes (1971), as well as
following instances such as Jose S. Amadora
Schools are required to provide a safe et al. v. Honorable Court of Appeals et al.
and secure learning environment for their (1988) and Maximino Soliman Jr. v.

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Honorable Court of Appeals et al. Judge students. Some of the

Ramon Tuazon and others (1992) [27]. main modules that should
be included in the system
Automated Monitoring Systems are as follows:
1. Monitoring module -

Automated monitoring systems can This module should be

help enforce discipline laws and regulations. capable of tracking
They enable schools to discover and respond
and monitoring
to breaches quickly by providing an efficient
and effective approach of monitoring students' online
students' academic and disciplinary records. actions, such as
These technologies can also assist schools in browsing history,
keeping accurate records of disciplinary
keystrokes, and system
processes and ensuring due process [28].
use. [31].
2. Reporting module -
Finally, this review of related
literature emphasizes the importance of This module should
maintaining a safe and secure learning allow teachers,
environment for students by implementing students, and
effective discipline policies and regulations.
administrators to
It also underlines the need of protecting
students' rights during disciplinary report any breaches or
proceedings, as well as the possible benefits academic misconduct
of adopting automated monitoring systems.
[31].
This study aims to add to this body of
knowledge by developing an effective, 3. Alert module - This
efficient, and secure automated system for module should notify
monitoring students' academic discipline
administrators and
records [29, 30].
faculty members of
any unusual behavior
2.5 Module of the system
or violation [31].
should be included in the
4. Investigation module -
system
This module should
Modules in a Student
aid in the investigation
Monitoring and Reporting
of alleged infractions
of Violation System
and academic
should help schools and
misconduct. [31].
universities monitor and
5. Analysis module -
identify potential
This module should
violations and academic
give insights and
misconduct among
analysis of the

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

system's data, which or closed

can aid in the 6. Emails
identification of 7. Printing activities
patterns or trends that 8. Screen captures
may lead to possible
violations [31].
This information can help discover
6. Data management
potential violations and academic
module - This module
misconduct among students. However, it
should handle and
is critical to emphasize that data privacy
store all system data,
and security must be protected, and that
assuring its security
the information gathered should only be
and privacy [31].
used for monitoring and reporting. Clear
A Student
standards and norms should be enforced
Monitoring and
to ensure that the system is transparent
Violation Reporting
and fair to all pupils.
System that includes
these modules can
assist educational
institutions preserve 3. Methodology
academic integrity and 3.1 Requirements Analysis Procedure
discipline while also To gather some necessary information an
maintaining a safe and initial investigation was done through a fact-
secure online learning finding technique including interview, and
environment. research to get the necessary information.
2.6 Information can be collected by the In order to undergo to a series of
system interview Letter of Interview was first
A Student Monitoring and Reporting submitted to the target organization. Where
of Violations System can collect a wide in it was done using an in-person interview
range of data and statistics from with an open-ended question. The
students' device behaviors, including: proponents conducted an interview with the
[32] school's Office of Student Affairs (OSA)
1. Internet use and browsing history. Coordinator and Discipline or Guidance
2. Login and logoff timings for the Counseling Officers as part of their data
system. collection operations in order to find out the
3. Mouse clicks and keystrokes. policies and procedures outlined in the
4. Accessed or downloaded files Student Code of Conduct and Discipline, to
5. Applications that have been opened gather some data or related study about

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

violations, unbecoming student behavior and available resources and capabilities by

to collect some information regarding the modifying the adjustments that the system
existing guidelines of MSC policies for might introduce to the organization.
applying a disciplinary measures that will be Furthermore, Technical Feasibility is
imposed for each infraction committed by assessed through determining if the system
the students. All the information and can be implemented using the state-of-the-
suggestion that was being gathered and art techniques and resources while also
provided by the respondents were assessing the proposed system's technical
documented and noted. requirements. This is done to examine
To learn more about this problem systems needed requirements which is the
and its solutions, the proponents cited and software and hardware specification
review some relevant sources or related including the systems drive capacity,
studies. Additionally, literature was cited processor and memory. This is the analysis
and carefully examined to gain knowledge to use the proper resources and requirements
about the proposed study in order to in constructing the proposed project and also
compare the concepts and earlier work of to contrast the organization's current
other researchers. In addition, the proposed resources with those required to establish the
system's functionality and the prerequisites system.
for its development are also shown in On the other hand, economic
diagrams and figures that were made. viability was determined by evaluating the
3.2 Feasibility Analysis Procedure expenses of designing and deploying the
Feasibility analysis is carried out by system. The cost of hardware, software, and
a series of interviews or data gathering. To labor to finish the project was calculated by
comprehend the process involved, several the development team. The researchers also
studies have been conducted in relation to performed a cost-benefit analysis to assess
the suggested system. This study aids in whether the SMRVMS's advantages
establishing the viability of the proposed outweighed the expenditures. The research
project. determined that the system's benefits, such
Operational feasibility was as increased efficiency and accuracy in
determined using a SWOT analysis of the maintaining student data and infractions,
organizations by first assessing it from all would outweigh the costs. As a result, the
angles, including a thorough examination of project's economic viability was established.
the four elements, which are the internal 3.3 Development and Testing Procedure
(strengths and weaknesses) and external
(opportunities and threats) aspects that The development and testing process
might have an impact on the selected for the Student Information and Violation
organization in terms of the organizations Management System will follow a

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

systematic approach using Microsoft Visual tutor the members to educate users on the
Studio. Firstly, we will create a data flow system's features and functionalities.
diagram or use cases to provide a clear Ongoing support and maintenance will be
understanding of the organization's process provided to ensure the system's smooth
and the proposed system's expected operation, including regular checks for bugs
capabilities. Next, we will design a and issues, and the implementation of
prototype using Microsoft Visual Studio to updates and upgrades as needed. This
define the user's requirements and guide the implementation plan will ensure the
development process. successful deployment and utilization of the
Once the system is developed, we system in the organization
will conduct an Alpha Testing to ensure that 4. Result and Discussion
it meets the requirements and expectations 4.1 Requirements Specification
of the users. This test will focus on the The Student Monitoring and
system's functionality, usability, reliability, Reporting of Violation Management System
and performance. To measure the system's (SMRVMS) is a web-based tool that
quality, we will use the ISO 9126 standard, manages student records and tracks policy
which evaluates the software quality based breaches. The goal of this system is to
on its functionality, reliability, usability, provide a consolidated database of student
efficiency, maintainability, and portability. records infraction data to assure the safety,
The development and testing process accuracy, and fairness of educational
will be iterative, and we will incorporate institutions.
regular feedback and testing cycles to ensure User Requirements:
that the system meets the users' needs and The system must deliver the following
organization's requirements. The feedback features to users:
obtained from the users will be used to make 1. Users must be able to create an account
necessary adjustments to the system until the with a unique username and password
desired system quality is achieved. through the system.
3.4 Implementation Plan 2. Authentication: Before granting users
The implementation plan for the access to the system, the system must
Student Monitoring and Reporting of authenticate them.
Violation Management System involves 3. Student Information: Users must be able
initial deployment, testing and bug fixing, to see and change student records, including
user training, full deployment, and ongoing personal information, academic records, and
support and maintenance. The system will disciplinary records, through the system.
be deployed in the organization for initial 4. Violation Tracking: The system should
testing, followed by thorough testing and allow users to track policy violations and
bug fixing before full deployment. We will

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

record information such as the kind of 2. Performance: The system must be able to
violation, date, and repercussions. manage a high volume of users and
5. Reporting: Users should be able to transactions without experiencing major
produce reports based on student records delays.
and infraction data. 3. Usability: The system must be simple to
6. Communication: The system must include use and navigate, with a simple user
a messaging capability that allows students, interface.
instructors, and administrators to 4. Reliability: The system must be
communicate with one another. dependable and available 24 hours a day,
seven days a week, with little downtime.
Functional Requirements:
The system must include the following 4.2 Description of the Prototype
features: The Student Monitoring and
1. Student Record Management: Users must Reporting Violation Management System is
be able to see and change student records, a web-based platform used at Marinduque
including personal information and State College to manage and track student
disciplinary records through the system. information and violations. This system was
2. Violation Tracking: The system should created to increase the efficiency and
allow users to track policy violations and accuracy with which student data and
record information such as the kind of infraction cases are handled.
violation, date, and repercussions. The system's use starts with the setup
3. Reporting: Users should be able to of student profiles, which include personal
produce reports based on student records information, academic records, and
and infraction data. attendance. This data is then stored in a
4. Messaging: The system must include a secure database that only authorized
messaging capability to allow students, personnel can access.
instructors, and administrators send some In the event of a student violation,
important information and announcements the system will immediately create a report
easily. that includes the facts of the violation, such
as the date, time, and place of the event, as
Non-Functional Requirements: well as the names of the persons involved.
The system must fulfil the non-functional The penalty for the violation will also be
requirements listed below: included in the report.
1. Security: The system must adopt suitable The report will be forwarded to the
security measures to prevent unauthorized proper authority, such as the Dean of
access to student and violation data. Students, who will assess the situation and
decide on the necessary course of action.

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

The decision will then be saved in the rules by automating the process of handling
system and conveyed to the parties student records and violations.
concerned.
The Student Monitoring and
Reporting of Violation Management System
will also contain features that allow students
to obtain information about their offenses
and fines, as well as review their academic
records and attendance. This will allow them
to monitor their progress and take the
required steps to avoid future misconduct.
Overall, the Student Monitoring and
Reporting of Violation Management System
will improve the efficiency of Marinduque
State College's academic and disciplinary

Appendices

Organizational Chart

Figure 1. Organizational Structure

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Letter of Interview

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Figure 2. Letter of Interview

Questionnaire

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Figure 3. Data Gathering Questionnaire

Work Breakdown Structure

1. Software Implementation Project Management

1.1 Develop project plan and timeline
1.2 Define project scope and objectives
1.3 Coordinate project team activities
1.4 Monitor project progress and risks
1.5 Report project status to stakeholders
2. Requirements
2.1 Conduct user research and surveys
2.2 Define user requirements and use cases
2.3 Create system requirements specification
2.4 Obtain stakeholder approval for requirements
2.5 System Design and Architecture
3. Develop system architecture and components
3.1 Create user interface and user experience design
3.2 Design data models and database schema
3.3 Develop security and access controls
3.4 System Development and Testing
3.5 Develop software modules and components
3.6 Implement system features and functions
3.7 Conduct unit testing and integration testing
3.8 Conduct system testing and quality assurance
4. System Deployment and Rollout
4.1 Plan system deployment and rollout
4.2 Conduct user training and support
4.3 Develop system documentation and user guides
4.4 Install and configure the system
5. System Maintenance and Support

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

5.1 Provide ongoing system maintenance and support

5.2 Monitor system performance and uptime
5.3 Address system bugs and issues
5.4 Implement system enhancements and updates

Figure 3. Work Breakdown Structure (WBS)

Gantt Chart

Figure 5. Gantt Chart

Result of SWOT Analysis

Strengths Weaknesses
Increased transparency Implementation challenges
Improved record-keeping Resistance to change
Enhanced accountability Privacy concerns
Better engagement

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Opportunities Threats

Improved institutional Legal and regulatory

reputation requirements
Potential for expansion Resource constraints
Collaboration opportunities Technology changes

Figure 6. SWOT Analysis

Strengths:
Increased transparency: The system will provide students with a clear understanding of school
policies and expectations, which will lead to increased compliance and fewer violations.
Improved record-keeping: The system will record all student violations and maintain a
comprehensive database, which will allow the school administration to track and analyze student
behavior and trends more effectively.
Enhanced accountability: The system will apply consistent disciplinary measures to all students,
which will promote fairness and reduce the potential for bias or favoritism.
Better engagement: The system will promote student engagement and participation in complying
with the school policies, which will create a more positive learning environment and reduce the
potential for future violations.
Weaknesses:
Implementation challenges: Developing and implementing the system will require significant
resources and expertise, which may pose challenges for the project team.
Resistance to change: Some students and staff may be resistant to the new system, which could
lead to a slow adoption rate and reduced effectiveness.
Privacy concerns: Storing and maintaining student records and data may raise privacy concerns,
which will need to be addressed through proper data security measures and protocols.
Opportunities:
Improved institutional reputation: A more disciplined and engaged student body can improve the
school's overall reputation and standing in the community.
Potential for expansion: The system can be adapted and expanded to other institutions, which
could provide opportunities for growth and revenue.

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Collaboration opportunities: Developing and implementing the system can provide opportunities
for collaboration with other educational institutions or partners.
Threats:
Legal and regulatory requirements: The system will need to comply with various legal and
regulatory requirements, which could pose challenges and risks to the project.
Resource constraints: Limited resources, such as time, budget, or personnel, could constrain the
project's success.
Technology changes: The system's effectiveness and relevance may be threatened by changes in
technology or the emergence of new systems or tools.

Result of Technical Feasibility

HARDWARE SPECIFICATION

EXISTING SPECIFICATION NEEDED REQUIREMENT

Processor: 2.3 GHz Intel Core 2 Processor: Intel Pentium 4 processor

Duo or better or later that's SSE3 capable.

Memory: 1024 MB RAM. 

Memory: 4000 MB RAM.

Hardisk Drive Capacity: 500 GB Hardisk Drive Capacity: 250 GB

SOFTWARE SPECIFICATION

OS version OS version

Windows 10 Windows 7 or higher

Browser Browser

Google Chrome Google Chrome or Internet Browser

or Firefox

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Figure 7. Technical Feasibility

Result of Economic Feasibility

DESCRIPTION MONTH 1-2 MONTH 3-4 MONTH 5-6 MONTH 7-8 MONTH 8-12

SOFTWARE 250 500 500 500 1000

LISCENSE

BOND PAPER 50 50 50 50 200

PRINTNG COST 100 150 150 200 250

OPERATION COST 400 400 400 400 800

SUPPLY COST 500 500 500 500 800

TOTAL IN PESOS 1300 1600 1600 1650 3050

Figure 8. Economic Feasibility

DFD or Flow chart of the Proposed System

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

Figure 9. Data Flow Diagram

Entity Relationship Diagram

Figure 10. Entity Relationship Diagram

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

References:

1. Web-Based Student Violation Monitoring Information System Design at SMK

Gandasari. The IJICS (International Journal of Informatics and Computer
Science).. Retrieved May 1, 2023 from
https://ejurnal.stmik-budidarma.ac.id/index.php/ijics/article/view/3881
2. Then, Patrick. (2006). “Online Student Enrolment System”. 393-396.

10.1145/1181216.1181300

3. Enrollment system with descriptive analytics. International Journal of

Advanced Research in Computer Science.. Retrieved from
http://ijarcs.info/index.php/Ijarcs/article/view/6383
4. Design and Development of Student Admission System in the State University
of Jakarta. KnE Social Sciences.. Retrieved from
https://knepublishing.com/index.php/KnE-Social/article/view/4076
5. Developing a Grading and Monitoring System: Towards an Effective
Academic Evaluation. Retrieved May 1, 2023 from
https://docplayer.net/62849003-Developing-a-grading-and-monitoring-
system-towards-an-effective-academic-evaluation.html
6. DESIGN AND EVALUATION OF AN ONLINE GRADE EVALUATION
SYSTEM. IJCSMC.. Retrieved May 1, 2023 from
https://www.academia.edu/37321335/DESIGN_AND_EVALUATION_OF_A
N_ONLINE_GRADE_EVALUATION_SYSTEM
7. Student Attendance Management System. Retrieved May 1, 2023 from
https://www.semanticscholar.org/paper/Student-Attendance-Management-
System-Jacksi-Ibrahim/fad7cd2082c56f1fbad8bcdd32a1e08386c9f8f3

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

8. 10 Ultimate Benefits of Student Information System. Retrieved May 1, 2023

from https://www.creatrixcampus.com/blog/10-ultimate-benefits-student-
information-system
9. Somani, G. (2019). “6 Great Benefits of Implementing Student Information

System”. MasterSoft. Available at https://www.iitms.com.in/blog/benefits-of-

implementing-student-information-system.html

10. National Center on Intensive Intervention. (2021). Progress Monitoring.

https://intensiveintervention.org/progress-monitoring
11. Chen, J. (2013). Big Data and Business Intelligence: A Data Warehouse
Perspective. In 2013 IEEE International Conference on Granular Computing
(pp. 323-327). IEEE. https://ieeexplore.ieee.org/abstract/document/6681867
12. Keltner, D., Gruenfeld, D., & Anderson, C. (2003). Power, approach, and
inhibition. Psychological Review, 110(2), 265-284.
https://doi.org/10.1037/0033-295X.110.2.265
13. Sterman, J. D. (2000). Business Dynamics: Systems Thinking and Modeling
for a Complex World. Irwin/McGraw-Hill.
14. Ertmer, P. A., & Ottenbreit-Leftwich, A. T. (2013). Removing obstacles to the
pedagogical changes required by Jonassen's vision of authentic technology-
enabled learning. Computers & Education, 64, 175-182.
https://doi.org/10.1016/j.compedu.2012.10.008

15. Okebukola, P. A. (2017). The impact of technology on education delivery: A

case of selected universities in Ogun State, Nigeria. Journal of Education and
Practice, 8(22), 31-39.
16. Rizvi, S. A. A., & Azeem, M. (2018). Impact of Student Information
Management System on Academic Performance. International Journal of
Engineering & Technology, 7(4.15), 215-220.
https://doi.org/10.14419/ijet.v7i4.15.22539
17. Ross, S. W., & Horner, R. H. (2009). Bullying prevention in elementary
schools: The importance of staff behavior and training. Journal of School
Violence, 8(1), 80-97. https://doi.org/10.1080/15388220802073572
18. Ang, R. P., & Huan, V. S. (2006). Relationship between academic stress and
suicidal ideation: Testing for depression as a mediator using multiple
regression. Child Psychiatry and Human Development, 37(2), 133-143.
https://doi.org/10.1007/s10578-006-0025-6
19. Naccarato, E., & Neu, I. (2015). School-family partnership and students'
success: The role of parenting self-efficacy and communication. Procedia-
Social and Behavioral Sciences, 174, 4404-4411.
https://doi.org/10.1016/j.sbspro.2015.01.1086
20. Battersby, S., Cook, R., & Armfield, S. (2017). Use of an online reporting
system to improve incident reporting among aged care workers. Studies in
Health Technology and Informatics, 234, 20-25. https://doi.org/10.3233/978-
1-61499-753-5-20
21. Ross, S. W., & Horner, R. H. (2009). Bullying prevention in elementary
schools: The importance of staff behavior and training. Journal of School
Violence, 8(1), 80-97. https://doi.org/10.1080/15388220802073572
22. Ang, R. P., & Huan, V. S. (2006). Relationship between academic stress and
suicidal ideation: Testing for depression as a mediator using multiple
regression. Child Psychiatry and Human Development, 37(2), 133-143.
https://doi.org/10.1007/s10578-006-0025-6
23. Naccarato, E., & Neu, I. (2015). School-family partnership and students'

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.
 Republic of the Philippines
MARINDUQUE STATE COLLEGE Courses Offered:

COLLEGE OF INFORMATION AND COMPUTING SCIENCES Boac Campus:

BS Information Technology
BS Information Systems
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque (AACCUP, Inc. Reaccredited Level 3)
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: [email protected] Santa Cruz Campus:
Website: www.mscmarinduque.edu.ph BS Information Systems
(AACCUP, Inc. Reaccredited Level 2)

success: The role of parenting self-efficacy and communication. Procedia-

Social and Behavioral Sciences, 174, 4404-4411.
https://doi.org/10.1016/j.sbspro.2015.01.1086
24. Battersby, S., Cook, R., & Armfield, S. (2017). Use of an online reporting
system to improve incident reporting among aged care workers. Studies in
Health Technology and Informatics, 234, 20-25. https://doi.org/10.3233/978-
1-61499-753-5-20
25. G.R. No. 169391, October 10, 2012.
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342, October 21, 1993.
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31. Shinde, M. and Patil, V. (2021). Development of Student Monitoring System
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32. Pramanik, S. and Mandal, P. (2020). Intelligent Monitoring System to Prevent
Academic Misconduct. 2020 International Conference on Computer,
Information and Telecommunication Systems (CITS), Chengdu, China. doi:
10.1109/CITS49570.2020.9238687.

School Goals: The College of Information and Computing Sciences aims to produce competitive IT professionals and IT enabled
individuals who will encourage real innovation for the advancement in the digital era of the province and the country as a whole.