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Lesson 3 - Enter, Edit, and Delete Data

This document provides instructions for entering, editing, and deleting data in Excel cells, as well as selecting multiple cells. It describes how to: 1) Enter text, numbers, or formulas into a cell by clicking the cell and typing the data. Data appears in both the active cell and formula bar. 2) Edit cell contents by directly editing the cell text or by editing the formula bar. Changes replace the original text. 3) Delete cell contents by clicking the cell and pressing Delete, clicking Clear Contents from the menu, or deleting formula bar text. 4) Select ranges of cells by dragging across cells, or select entire columns, rows, or the worksheet.

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Puche Mara
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
50 views

Lesson 3 - Enter, Edit, and Delete Data

This document provides instructions for entering, editing, and deleting data in Excel cells, as well as selecting multiple cells. It describes how to: 1) Enter text, numbers, or formulas into a cell by clicking the cell and typing the data. Data appears in both the active cell and formula bar. 2) Edit cell contents by directly editing the cell text or by editing the formula bar. Changes replace the original text. 3) Delete cell contents by clicking the cell and pressing Delete, clicking Clear Contents from the menu, or deleting formula bar text. 4) Select ranges of cells by dragging across cells, or select entire columns, rows, or the worksheet.

Uploaded by

Puche Mara
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lesson 3: Enter, Edit, and Delete Data

Introduction
By the end of this lesson, you should be able to:
 Enter text in a cell
 Edit information in a cell
 Delete information in a cell
 Select multiple cells

Entering text in a cell


You can enter three types of data in a cell: text, numbers, and formulas. Text is any entry that is not a number
or formula. Numbers are values used when making calculations. Formulas are mathematical calculations.
To enter data into a cell:
 Click the cell where you want to type information.
 Type the data. An insertion point appears in the cell as the data is typed.

 The data can be typed in either the cell or in the formula bar.

 Data being typed appears in the both active cell and the formula bar.


 Notice the Cancel and Enter buttons in the formula bar.

 Click the Enter button to end the entry and turn off the formula bar buttons.
Excel's AutoComplete feature keeps track of previously entered text. If the first few characters you type in a
cell match an existing entry in that column, Microsoft Excel fills in the remaining characters for you.
Editing information in a cell
Information in a spreadsheet is likely to change over time. Information can be changed in two ways.
The quick and easy method:
 Click the cell containing the information you want to change.
 Type the new entry. The old entry is replaced by the new entry.
If the original entry is long and requires only a minor adjustment (in spelling, for example), you can directly edit
the information in the cell.
To edit information in a cell:
Method 1: Direct cell editing
 Double-click the cell containing the information you want to change.
 The cell is opened for direct editing.

 Make the necessary corrections.


 Press Enter or click the Enter button on the formula bar to complete the entry.
Method 2: Formula bar editing
 Click the cell containing the information you want to change.
 Edit the entry in the formula bar.
Deleting information in a cell
To delete data that already appears in a cell:
 Click the cell containing the information you want to delete.
 Click the information displayed in the formula bar.
 Click the Cancel button to delete an entry and turn off the formula buttons.
OR
 Click the cell containing the information you want to delete.
 Press the Delete key, OR
 Right-click and choose Clear Contents from the shortcut menu.

To delete data being typed but not yet added to the cell:
 Cancel an entry by pressing the Escape key.

Using the Undo and Redo features


Sometimes you might do something to a spreadsheet that you didn't mean to, like type the wrong number in a
cell. Excel XP allows you to undo an operation. Use the Undo button on the Standard toolbar to recover an
error. The last single action is recoverable.
To undo recent actions one at a time:
 Click the Undo button.
To undo several recent actions at once:
 Click the arrow next to the Undo button.
 Select the desired Undo operation(s) from the list.

 Microsoft Excel reverses the selected action and all actions that appear in the list above it.
An Undo operation can be canceled by applying a Redo. This is useful when an Undo operation was mistakenly
applied. Remember, a redo is possible only if you have not changed an Excel spreadsheet since the last Undo
operation was completed:
To redo an Undo operation:
 Press the Redo button.
To redo several recent Undo actions at once:
 Click the arrow next to Redo button.
 Select the desired Redo operation from the list.
 Microsoft Excel reverses the Undo operation.

Selecting multiple cells


The currently selected cell in Excel XP is called the active cell. You can also select a group of adjacent cells, or
a cell range. Many operations can be done against a cell range, including moving, copying, deleting, and
formatting. A cell range can be defined in different ways: select a specific range of cells, select multiple columns
or rows, or select the entire worksheet.
To select a range of cells:
 Move to the first cell in the range.
 The mouse pointer becomes a large cross.
 Click and hold the left mouse button and drag left or right, up or down to the last cell you want
to select.
 Release the mouse button.
 The cells you selected are shaded.
To select all cells in a column or row:
 Click the gray column heading to select the entire column. Click and drag the cursor across other
column headings to select those columns.

 Click the gray row heading to select the entire row. Click and drag the cursor down through the
row headings select those rows.

To select an entire worksheet:


 Click the gray rectangle in the upper-left to select the entire worksheet.

If the cells and columns you want to select are not directly next to one another, select one of the ranges you
want to select, then hold down the Control key while selecting other ranges.

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