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MS Access Shortcut Key

Manage Databases

Sr.No Shortcut Key Description

01 Ctrl+N Open/create new database
02 Ctrl+O Open existing database
03 Alt+F4 Quit/ exit Access
04 Ctrl+P Print the current or selected object
05 Ctrl+S Save a database object (or Shift+f12)
06 F12 Open the Save As dialog box

Find and Replace

Sr.No Shortcut Key Description

01 Ctrl+F Find and replace dialog box
02 Ctrl+H (Find and) Replace dialog box
03 Shift+F4 Find next
04 Alt+Ctrl+F Go to the Navigation Pane search box from anywhere in the database

Form Controls

Sr.No Shortcut Key Description

01 Ctrl+X/Ctrl+C/Ctrl+V Cut / Copy / Paste
Move selected control up/down/left/right (Optionally, add Ctrl to key
02 Arrow Keys
combination)
03 Shift+Arrow Increase / decrease height of the selected control
Down/Shift+Arrow
04 Increase / decrease width of the selected control
Up

Wizards

Sr.No Shortcut Key Description

01 Tab Toggle the focus forward between controls in the wizard
02 Alt+N Move to the next page of the wizard
03 Alt+B Move to the previous page of the wizard
04 Alt+F Complete the wizard

Menus

Sr.No Shortcut Key Description

01 Shift+F10 Show the shortcut menu
02 Alt Show the access keys (of F10)

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Sr.No Shortcut Key Description

03 Alt+Space Show the program icon menu
04 Arrow Down/Arrow Up Select the next / select previous command in menu
05 Arrow Left/Arrow Right Select the menu to the left / menu to the right
06 Home/End Select first / select last command in menu
07 Esc Close the visible menu; or, with a submenu visible, to close the submenu

Dialog Boxes

Sr.No Shortcut Key Description

01 Ctrl+Tab/Ctrl+Shift+Tab Switch to next tab / switch to previous tab in a dialog
02 Tab/Shift+Tab Move to the next / switch to previous option or option group
03 Arrow Keys Move between options
04 Space Select current button
05 Alt+Arrow Down Open the selected drop-down list box
06 Esc Close the selected drop-down list box
07 Enter Perform the action assigned to the default button in the dialog box
08 Alt+F4 Close a dialog box

Text Boxes

Sr.No Shortcut Key Description

01 Home/End Move beginning / move to end of an entry
02 Ctrl+Arrow Left/Ctrl+Arrow Right Move one word to the left or right
03 Shift+Home/Shift+End Select from cursor to end / to beginning
04 Shift+Arrow Left/Shift+Arrow Right Extend selection one character to the left / to the right

Field List Pane

Sr.No Shortcut Key Description

01 Alt+F8 Toggle the Field List pane
02 Enter Add the selected field to the form or report detail section
03 Arrow Up/Arrow Down Move up / move down the Field List pane
04 Shift+Tab Move to the upper Field List pane from the lower pane
05 Tab Move to the lower Field List pane from the upper pane

Select and move Fields or Columns

Sr.No Shortcut Key Description

01 Tab/Shift+Tab Select next field / select previous field
Switch between Edit mode (with insertion point displayed) and
02 F2
Navigation mode in a datasheet or design view
Switch between selecting the current record and the first field of the
03 Shift+Space
current record,

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Sr.No Shortcut Key Description

Shift+Arrow
04 Extend selection to previous record/ to next record
Up/Shift+Arrow Down
05 Ctrl+A Select all records (or Ctrl+Shift+Space)
06 F8 Turn on Extend mode
07 Arrow Left/Arrow Right Extend a selection to adjacent fields in the same row in Datasheet view
08 Arrow Up/Arrow Down Extend a selection to adjacent rows in Datasheet view
09 Shift+F8 Undo the previous extension
10 Esc Cancel Extend mode
11 Ctrl+Space Select the current column
Shift+Arrow Select the column to the right / to the left, if the current column is
12
Right/Shift+Arrow Left selected
13 Ctrl+Shift+F8 Turn on Move mode

Edit Text and Data

Sr.No Shortcut Key Description

01 Arrow Right/Arrow Left Move cursor one character to the right / to the left
Ctrl+Arrow Right/Ctrl+Arrow
02 Move cursor one word to the right / to the left
Left
03 Home/End Move cursor to the beginning / to the end of the field
Move cursor to the beginning / to the end of the line in multi-line
04 Ctrl+Home/Ctrl+End
fields
05 Ctrl+Delete Delete all characters to the right of the insertion point
06 Ctrl+Z Undo Changes
07 Ctrl+Y Redo Changes
08 Esc Cancel / undo changes in the current field or current record

Insert Data

Sr.No Shortcut Key Description

01 Ctrl+; Insert the current date
02 Ctrl+: Insert the current time
03 Ctrl+Alt+Space Insert the default value for a field
04 Ctrl+' Insert the value from the same field in the previous record
05 Ctrl+[+] Add a new record
06 Ctrl+- In a datasheet, delete the current record
07 Shift+Enter Save changes to the current record
08 Space Switch between the values in a check box or option button
09 Ctrl+Enter Insert a new line

Refresh Fields

Sr.No Shortcut Key Description

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Sr.No Shortcut Key Description

01 F9 Recalculate the fields in the window or the contents of a Lookup field
02 Shift+F9 Requery the underlying tables

Design View

Sr.No Shortcut Key Description

01 F2 Switch between Edit and Navigation mode
02 F4 Toggle the property sheet
03 F5 Switch to Form view from form Design view
04 F6 Switch between the windows, or between design panes / properties / etc
Open the Visual Basic Editor from a selected property in the property
05 F7
sheet for a form or report
Invokes the Field List pane in a form, report, or data access page. If the
06 Alt+F8
Field List pane is already open, focus moves to the Field List pane.
Switch to Form or Report Design View (from Visual Basic Editor with
07 Shift+F7
code module open)
08 Alt+Enter Display a property sheet
09 Ctrl+X/Ctrl+C/Ctrl+V Cut / Copy / Paste
10 Arrow Keys Move selected control up/down/left/right along the grid
11 Ctrl+Arrow Keys Move selected control up/down/left/right by one pixel
Shift+Arrow
12 Increase / decrease height of the selected control
Down/Shift+Arrow Up
Shift+Arrow
13 Increase / decrease width of the selected control
Right/Shift+Arrow Left

Navigate in Datasheet, Subdatasheet, and Form View

Sr.No Shortcut Key Description

01 F5 Move to the record number box, type in number and press enter
02 Tab/Shift+Tab Move to next / move to previous field in current record
03 Home/End Move to first / move to last field in current record
04 Arrow Down/Arrow Up Move to next / move to previous record
Ctrl+Arrow Move to last record / move to first record (or current field in next record
05
Down/Ctrl+Arrow Up / in previous record when in subdatasheet)
06 Ctrl+Home/Ctrl+End Move to first field in first record / last field in last record
07 Page Down/Page Up Move down one screen / move up one screen
Ctrl+Page Down/Ctrl+Page
08 Move right one screen / left one screen
Up
09 Ctrl+Tab/Ctrl+Shift+Tab In subdatasheet: Exit to next / to previous record
10 Ctrl+Shift+Arrow Down Expand subdatasheet
11 Ctrl+Shift+Arrow Up Collapse subdatasheet
Move from subdatasheet to record number box, enter record number
12 Alt+F5
and press enter

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Database Diagram

Sr.No Shortcut Key Description

01 Esc Move from a table cell to the table's title bar
02 Enter Move from a table's title bar to the last cell you edited
03 Tab Move from table title bar to table title bar, or from cell to cell inside a table
04 Alt+Arrow Down Expand a list inside a table
05 Arrow Down/Arrow Up Move up / down in a list
06 Space Change the setting in a check box
07 Home/End Go to the first cell / go to last cell in row
08 Page Down/Page Up Go to next / go to previous page of the diagram

Query Designer

Sr.No Shortcut Key Description

01 F6/Shift+F6 Move forward / backwards among the Query Designer panes
02 Tab/Shift+Tab Move forward / backwards among tables, views, functions, or join line.
03 Arrow Keys Move between columns in a table, view, or function
04 Space Choose the selected data column for output (or use +/-)
05 Delete Remove the selected table, view, function, or join line
06 F2 In Grid Pane: toggle between edit mode and cell selection mode
07 Insert Insert row between existing columns

Pivot Table

Sr.No Shortcut Key Description

01 Tab/Shift+Tab Move to the right / to the left
02 Enter/Shift+Enter Move down / move up
03 Shift+Enter Select cell above current cell
04 Ctrl+Enter/Ctrl+Shift+Enter Select detail cell for next item / previous item in row
05 Shift+Arrow Keys Expand selection
06 Ctrl+A Select entire PivotTable View
07 Shift+F10 Display context menu
08 Alt+Enter Display property dialog box
09 Alt+F4 Close property dialog box
10 Esc Cancel refresh operation in progress
11 Ctrl+E Export contents to Excel
12 Ctrl+8 Toggle expand indicators (plus and minus signs)
13 Ctrl+[+ on numeric keyboard Expand selected item
14 Ctrl+- on numeric keyboard Collapse current item
15 Alt+Arrow Down Open list for currently selected item
16 Ctrl+T Toggle AutoFilter
17 Ctrl+Shift+A Sort data ascending (A-Z)
18 Ctrl+Shift+Z Sort data descending (Z-A)

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Sr.No Shortcut Key Description

Alt+Shift+Arrow
19 Move selected member up / down
Up/Alt+Shift+Arrow Up
Alt+Shift+Arrow
20 Move selected member right / left
Right/Alt+Shift+Arrow Left
21 Ctrl+L Display Field List pane
22 Ctrl+Shift+S Add new total field using sum summary
23 Ctrl+Shift+C Add new total field using count summary
24 Ctrl+Shift+M Add new total field using min summary
25 Ctrl+Shift+X Add new total field using max summary
26 Ctrl+Shift+E Add new total field using average summary
27 Ctrl+Shift+D Add new total field using standard deviation summary
28 Ctrl+Shift+T Add new total field using standard deviation population summary
29 Ctrl+Shift+B Turn subtotals and grand totals on or off for selected field
30 Ctrl+F Add a calculated detail field
31 Ctrl+1 Move selected field to row area
32 Ctrl+2 Move selected field to column area
33 Ctrl+3 Move selected field to filter area
34 Ctrl+4 Move selected field to detail area
35 Ctrl+Arrow Left/Ctrl+Arrow Right Move selection up one level / down one level
36 Ctrl+Shift+~ Apply the general number format to values
37 Ctrl+Shift+$ Apply the currency format to values
38 Ctrl+Shift+% Apply the percentage format to values
39 Ctrl+Shift+^ Apply the exponential number format to values
40 Ctrl+Shift+# Apply the date format to values
Apply the time format, with the hour, minute, and AM or PM, to
41 Ctrl+Shift+@
values in the selected total or detail field
Apply the numeric format, with two decimal places, thousands
42 Ctrl+Shift+! separator, and a minus sign for negative values, to values in the
selected total or detail field
43 Ctrl+B Make text bold in the selected field of the PivotTable view
44 Ctrl+U Make text underlined in the selected field of the PivotTable view
45 Ctrl+I Make text italic in the selected field of the PivotTable view

Manage Windows

Sr.No Shortcut Key Description

01 F11 Toggle the Navigation Pane
02 Ctrl+F6 Cycle between open windows
03 Enter Restore the selected minimized window when all windows are minimized
Turn on Resize mode for the active window when it is not maximized; press the arrow
04 Ctrl+F8
keys to resize the window
05 Alt+Space Display the control menu
06 Shift+F10 Display the shortcut menu

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Sr.No Shortcut Key Description

07 Ctrl+W/Ctrl+F4 Close the active window
08 Alt+F11 Switch between the Visual Basic Editor and the previous active window

Help Window

Sr.No Shortcut Key Description

01 Tab/Shift+Tab Go to next / go to previous text or hyperlink
02 Enter Perform action for currently selected item
03 Alt+Arrow Left/Alt+Arrow Right Move back / move forward
04 Ctrl+P Open the Print dialog box
05 Arrow Up/Arrow Down Move up / move down in small increments
06 Page Up/Page Down Move up / move down one one page
07 Shift+F10 Show context menu

Other Shortcuts

Sr.No Shortcut Key Description

01 F2 Display hyperlink
02 F7 Check spelling
03 Shift+F2 Open the Zoom box
04 Alt+Enter Display a property sheet in Design view
05 Ctrl+F2 Invoke a Builder
Ctrl+Arrow Right/Ctrl+Arrow Toggle forward / toggle backwards between views when in a table, or
06
Left other elements

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