Specification Writing PDF
Specification Writing PDF
❖ Construction Specifications
➢ Also known, as specs, detail the work and workmanship needed to complete
a construction project. And there’s no way to get around them. As required
documents during the design phase, they’re part of a formal process.
According to the Dictionary of Architecture & Construction a specification is,
“a written document describing in detail the scope of work, materials to be
used, methods of installation, and quality of workmanship for a parcel of work
to be placed under contract; usually utilized in conjunction with working
(contract) drawings in building construction.”
➢ Furthermore, according to the Construction Specifier, “specification sections
are customized in order to accurately describe the intended materials, and
then these sections are used by the team to identify the type of products that
should be used onsite.”
➢ As mentioned, construction specifications are prepared before construction
begins, in the design phase as part of the contract documents. Although their
structure varies project-by-project, typically they reflect packages to be given
to subcontractors from contractors. Specifically, this is extremely helpful in the
tender process.
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
Residential entry doors shall be solid core, insulated, six panel doors of type Sta-Tru
Plus as manufactured by the Stanley Works Inc. of New Britain, CT, or equal.
6. General specifications
➢ Provide a very brief explanation about construction materials and construction
work. Generally, Architect mentioned these specifications on a drawing, which
helps for estimating the construction work. These specifications are not a part
of contract. These specifications help about knowing the name of different
materials, their ratios, and quantities.
Example:
Globe Valves: All bronze, union bonnet, Walworth No. 95 or 96; Crane No. 7 or
17, or equal.
7. Detailed specifications
➢ Convey the requirements of project to contractor through a detailed
explanation of materials and work. It provides a complete knowledge about
the construction material, workmanship of construction work, ratio of different
materials, mixing method, quantity of individual material, how to prepare the
materials and conduct the installation, different testing requirements to be
followed and how work will be measured. Detailed specifications are a part of
contract, that’s why it helps in understanding the contract. Detailed
specifications should be written in a pattern which is to be followed during
execution of work.
➢ Detailed Specifications are of two types:
a. Standard Specifications
- are those which remain same for various types of projects. These
specifications can be used for every project that fall into this category.
Different public sector organizations collect data from various types of
construction work and published data in the form of a book. No need
to write detailed specifications again and again for every project. It
saves from mistakes while writing specifications over and over again.
Detailed specifications help during the preparation of Tender
Documents. One has just to mention the reference number of standard
specifications.
Example:
Wall switches shall be “Decora”, model no. ODS10-IDW, color white, as
manufactured by Leviton Corp, or equal.
b. Special Specifications
- Sometime construction projects are of special type. Specifications for
these types of projects are not mentioned in detailed specifications
book. Consultant has to write specifications for this type of work. In
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
Example:
Door louvers shall be aluminum Type NL-138 with push frame
both sides of door, primed finish, as manufactured by
Construction Specialties, Inc., Aerolite, Co., or equal.
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
❖ 50 Divisions
➢ 50 Divisions refers to the 50 divisions of construction information, as defined by
the Construction Specifications Institute (CSI)'s Master Format beginning in
2004. Before 2004, Master Format consisted of 16 Divisions. Master Format has
continued to be updated and revised since 2004, with new numbers, titles, and
a new division added in 2010 and additional updates completed in 2010, 2011,
2012, 2014, 2016, and 2018.
➢ "50 Divisions" is the most widely used standard for organizing specifications and
other written information for commercial and institutional building projects.
Standardizing the presentation of such information improves communication
among all parties. The latest officially released version of Master Format is the
2018 Edition, which uses the following Divisions:
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any part of this document, without prior written permission of SLU is strictly prohibited. Main Reference: Max Fajardo
Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
Division 05 — Metals
Division 06 — Wood, Plastics, and Composites
Division 07 — Thermal and Moisture Protection
Division 08 — Openings
Division 09 — Finishes
Division 10 — Specialties
Division 11 — Equipment
Division 12 — Furnishings
Division 13 — Special Construction
Division 14 — Conveying Equipment
Division 15 — RESERVED FOR FUTURE EXPANSION
Division 16 — RESERVED FOR FUTURE EXPANSION
Division 17 — RESERVED FOR FUTURE EXPANSION
Division 18 — Hirequest Direct General and skilled Labor
Division 19 — I.D.Electrical Engineering and consulting
• Facility Services Subgroup:
Division 20 — Mechanical Support
Division 21 — Fire Suppression
Division 22 — Plumbing
Division 23 — Heating Ventilating and Air Conditioning
Division 24 — RESERVED FOR FUTURE EXPANSION
Division 25 — Integrated Automation
Division 26 — Electrical
Division 27 — Communications
Division 28 — Electronic Safety and Security
Division 29 — RESERVED FOR FUTURE EXPANSION
• Site and Infrastructure Subgroup:
Division 30 — RESERVED FOR FUTURE EXPANSION
Division 31 — Earthwork
Division 32 — Exterior Improvements
Division 33 — Utilities
Division 34 — Transportation
Division 35 — Waterways and Marine Construction
Division 36 — RESERVED FOR FUTURE EXPANSION
Division 37 — RESERVED FOR FUTURE EXPANSION
Division 38 — RESERVED FOR FUTURE EXPANSION
Division 39 — RESERVED FOR FUTURE EXPANSION
• Process Equipment Subgroup:
Division 40 — Process Interconnections
Division 41 — Material Processing and Handling Equipment
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
❖ 16 Divisions
➢ The 16 Divisions of construction, as defined by the Construction Specifications
Institute (CSI)'s Master Format, is the most widely used standard for organizing
specifications and other written information for commercial and institutional
building projects. In 2004, Master Format was updated and expanded to 50
Divisions. It provides a master list of divisions, and section numbers and titles
within each division, to follow in organizing information about a facility’s
construction requirements and associated activities. Standardizing the
presentation of such information improves communication among all parties
involved in construction projects.
▪ The following are the sixteen divisions listed in the Master Format 1995 Edition.
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
❖ FORMAT
➢ Specification Section Numbers and Titles
- The Construction Specifications Institute (CSI) and Construction
Specifications Canada (CSC) jointly publish a document called Master
Format which is the master list of numbers and titles for organizing
information about construction requirements, products, and activities
into a standard sequence. In addition to other applications Master
Format is the de facto North American standard for assigning numbers
and titles to specification sections. CSI and CSC periodically update
Master Format according to the changing construction industry. Master
Format expands the divisions by assigning numbers to construction
subjects known as specification sections. The system of numbers is open
and flexible to allow user assigned numbers for additional subjects.
- Master Format has been adopted by all government agencies and the
private sector design and construction industry. ARCOM3 uses Master
Format to assign numbers and titles to the sections of MasterSpec.
22 07 00 – Plumbing Insulation
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
23 07 00 – HVAC Insulation
o 23 07 13 - Duct Insulation
o 23 07 16 - HVAC Equipment Insulation
o 23 07 19 - HVAC Piping Insulation
Example: 26 05 33.24
26 – Electrical (from Master Format)
05 – Common Work Results for Electrical (from Master Format)
33 – Raceway and Boxes for Electrical Systems (from Master Format)
24 – Liquidtight Conduit Fittings (arbitrarily assigned by 3-part spec creator)
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
this in mind, sentences in specifications can be written assuming that they are
directives from one party (the owner) to another (the contractor). Sentences
should be simple declarative statements.
Example:
Bad Example: The Communications Contractor shall coordinate with the
Electrical Subcontractor for cable supports and pathways.
Good Example: Cable supports and pathways are shown on the Electrical
Drawings.
Bad Example: The Contractor shall mount the TO above lab bench matching
the height of light switch, fire alarm pull station and avoiding the fire
extinguisher on the wall unless noted otherwise.
Good Example: Mount the telecommunications outlet above the lab bench.
Coordinate the mounting height with other wall mounted devices.
▪ Vocabulary (Terminology)
➢ Use terms with precise meanings and avoid jargon and ambiguous terms.
Avoid the use of abbreviations unless they are well-known industry standards or
are defined in the specification. Avoid the use of symbols. Use numerals
consistently and set particular rules for capitalization. Set rules for spelling and
select a particular dictionary for specification production. If there are optional
ways to spell a word (e.g., calk and caulk), the shorter spelling is preferred in
specifications.
• Use simple sentences and common words
Bad Example: Rte cable orthogonal to building lines UNO. Obscure cable rte in
column façade. Cable should not be visible across the column plinth,
architrave or tablature.
Good Example: Route the cables parallel to other utilities and building lines. Do
not route the cable exposed on the surface of the building columns.
▪ Grammar Rules
➢ English grammar rules apply. Proper sentence construction means that the
subject and verb must agree, that sentences have parallel construction for
both parts of compound subject or predicate, and that the style for nouns,
adverbs, or prepositional phrases are identical. Avoid the use of unnecessary
words and the excessive use of prepositional phrases.
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any part of this document, without prior written permission of SLU is strictly prohibited. Main Reference: Max Fajardo
Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
Bad Examples:
Stilted: Perform permanent link test on temporarily removed outlets.
Complex: For outlets that were temporarily removed during remodeling,
perform a permanent link test on each circuit according to paragraph 3.4 of
this section.
Good Example:
Perform a permanent link test on the outlets that were temporarily removed
during remodeling.
❖ Sentence Form
▪ Form simple declarative sentences or imperative statements
• The Imperative Form
Example: “Place a label on the front of the data outlet face plates.”
• The Indicative Form - not good
• Example: “The Contractor Shall place a label on the front of the data outlet
face plates.”
❖ Specification Language
▪ Words to Avoid
- All
- Any
- Every
- Should
- Such
- Could
- Please
- Must
- Is to
- Etc.
▪ Phrases to Avoid
- As allowed
- As appropriate
- As necessary
- As required
- As directed
- As indicated
▪ Know the meaning of your words and use them consistently.
• Terms should be defined in the contract.
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any part of this document, without prior written permission of SLU is strictly prohibited. Main Reference: Max Fajardo
Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
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Construction Estimates [ArCAPKIAT-ONG]
AR 325/325d – Building Technology 4
Module for 2ndt Sem 2020-2021
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Construction Estimates [ArCAPKIAT-ONG]