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c7 Windowsfilemanagement PDF

File management involves organizing computer data such as documents, images, and programs using files and folders. [1] Files contain the data, while folders are used to group related files together in a hierarchical structure on storage drives like hard disks. [2] The Windows file explorer program allows users to easily create, rename, delete, copy and move files and folders. [3] Proper file management practices include following a logical folder structure and file naming scheme to keep data organized.

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66 views14 pages

c7 Windowsfilemanagement PDF

File management involves organizing computer data such as documents, images, and programs using files and folders. [1] Files contain the data, while folders are used to group related files together in a hierarchical structure on storage drives like hard disks. [2] The Windows file explorer program allows users to easily create, rename, delete, copy and move files and folders. [3] Proper file management practices include following a logical folder structure and file naming scheme to keep data organized.

Uploaded by

Ajayi Motunrayo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Hillingdon U3A Computer Group

MICROSOFT WINDOWS
FILE MANAGEMENT
(Introduction)

U3A Presentation J. Martin 2017


Why do you need file management?

The solution is:


FILE
Computer data is information processed or stored by a
computer. This information may be in the form of text
documents, images, audio clips, software programs (machine-
readable instructions that directs a computer's processor to
perform specific operations), or other types of data.

These unique bits of information are held in Files.


FOLDER

A folder is a collection of related files that you (or a program)


have grouped together and given a name (Folders are sometimes
referred to as Directories).

A folder may also contain other folders (referred to as subfolders


or subdirectories).

The folders on storage media are


arranged in a tree-like structure with
subfolders branching out from their
parent folders. Each storage media
has one root folder which contains all
other folders
DRIVE

A Drive is a storage media and usually an individual piece of


hardware on which Folders and Files are stored.
These usually contain thousands of files.

Examples are:
• CD or DVD
• Hard disk drive
• Solid State Drive
• USB stick
• SD/MicroSD card
• External disk drive
• ……….
Drive Designations
The operating system assigns drive designations for hard drives,
CD-ROM drives, floppy drives, Flash Memory Drives, network
drives, and so on. A drive designation consists of a single letter
followed by a colon ":"
A: and B: are reserved for the computer’s floppy drives.
C: is reserved for the primary hard disk drive.
D: is usually assigned to the CD-ROM or CD-RW drive or
second hard disk drive.
E:……..Other letters can be used to designate external storage
such as USB Flash Memory drives, USB external hard drives,
and network drives.
LIBRARIES

The Windows operating system allows individual


logins for multiple users on the same computer.

For each user Windows creates a selection of


Folders for storing of data (Downloads,
Documents, Music, Pictures, Videos).

A Library is a pointer to the current login user’s set of Folders.


(Music would point to folder – C:\Users\[login user name]\Music)

When saving your own data to the computer it is safest to


save it in the default Libraries that have been created for you
Do not change anything in the folders:

C:/WINDOWS
C:/PROGRAM FILES or C:/PROGRAM FILES (x86)
Naming Files

Every drive, folder, and file used by your computer must have a
unique name within the folder it is in.

Try to make the names meaningful, so that they are easy to find

Not for example:


A1, 541765, Letter1, Stuff

But:
Dad-Swanage, BankStatement-20171011,
Holiday-Devon-2015, My-Birthday-List
File Types
When a new file is stored the system automatically adds a
suffix to the file name to denote the type of data in the file.

Some common File Type suffixes:


.DOC Microsoft Word .DOCX Microsoft Word 2007 onwards
.XLS Microsoft Excel .PPT Microsoft PowerPoint
.PUB Microsoft Publisher .PDF Portable Document Format
.TXT Unformatted text file .CSV Comma separated variable
.JPG Compressed image .TIFF Lossless image
.WAV Microsoft music .MP3 Compressed music
.EXE An executable program .ZIP a group of compressed files
.HTML Web page .HTM Web page
Recycle Bin

The Recycle Bin provides a safety net when deleting files or


folders. The icon for the Recycle Bin is on the Windows
Desktop.

When you delete any of these items from your hard disk,
Windows places them in the Recycle Bin and the Recycle Bin
icon changes from empty to full.

Items in the Recycle Bin remain there until you decide to


permanently delete them from your computer. These items still
take up storage space and can be restored back to their original
location.
Files and Folders are managed on a Microsoft Windows
computer using FILE EXPLORER (before Windows 10 it
was called WINDOWS EXPLORER)

The easiest way to start File Explorer is by using the


Windows shortcut of:
⊞ Win+E
DEMONSTRATION
1. Creating a Folder 2. Create a File using Notepad

3. Copy created File 4. Rename a File

5. Create Sub Folders 6. Copy &Move a File to sub Folders

7. Move a Folder into another 8. Delete a File


Folder
9. Delete a Folder 10. Reinstate from Recycle Bin

11. Copy File and Folder to USB 12. Selecting Groups of


(simple backup) Files/Folders

13. Drag & Drop 14. Opening a File

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