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How To Create A Gantt Chart in Excel 2007, Excel 2010, Excel 20

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169 views8 pages

How To Create A Gantt Chart in Excel 2007, Excel 2010, Excel 20

Uploaded by

Teguh Priadi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to Create a Gantt Chart in Excel 2007,


Excel 2010, Excel 2013 & Excel 2016?
Step-by-Step Gantt Chart Tutorial for Making a
Gantt Chart in Excel
We all love Microsoft Excel and we use it almost every day for everything – from a
simple calculator to tracking massive projects. There’s just one thing that Excel is
not good at and that is creating Gantt charts. In fact a lot of users on the internet
search for “How to Create a Gantt Chart in Excel”.
For this reason, we created Gantt Excel, an automated excel template that allows
you to create professional-looking Gantt Charts all within Microsoft Excel.
Gantt Excel – Quick Start
Guide
1. OPEN THE GANTT CHART
TEMPLATE
Download the Gantt Excel template if you haven’t done so already.

Open the template. The enable macros prompt will automatically show up.

Click on the Enable Macros & Enable Editing button. Note that there is no
installation. It’s just a simple excel template and it opens just like any other
excel file.

The Gantt Menu tab in the excel ribbon will instantly load (see image
below).

2. CREATE A NEW GANTT CHART


Click on the Add New Gantt Chart button to bring up the Project
Details window.
3. ADD TASKS
Gantt charts don’t give useful information unless they include all of the tasks/
milestones needed for a project to be completed.
So, to start, list all of the activities as tasks. There are three ways to add
tasks in Gantt Chart Excel

Method 1: Type directly in the excel grid. If you type a task where it says
“Type here to add a new task“, it will automatically create a new task with
default start and end dates and the timeline will instantly update.

Method 2: Click the Add Task button on the Gantt tab


4. SET PARENT AND CHILD TASKS
If a task is relatively large and requires several users with different skills to
manage, break the task into subtasks and create parent-child relationships.

To set parent-child relationships, select a task that you want to convert to a


child task and click on the Make Child button.

Shortcut – Alt + Right arrow key

To create a parent task from a child task click on the Make Parent button.

Shortcut – Alt + Left arrow key

As a result, when you group child tasks together under a parent, values such
as dates, costs etc. aggregate and roll up to the parent task.

This is how the tasks look when I set a few tasks as child tasks.

5. ADD MILESTONES
Milestones help your team stay on track and to more accurately determine
whether or not your project is on schedule.
This will bring up the Add Milestone details window. Enter the milestone
details and click the Ok button when done.
To illustrate, see the example below. The milestone and a diamond-shaped
symbol show up in the timeline.

6. GANTT CHART EXCEL SETTINGS


Equally important, is to set up the Gantt chart correctly. Let’s look at all the
settings screens and go through them one by one.
Click on the Settings icon on the Gantt tab.

Display Settings
By default, the Display tab opens up first. Here you can set the general
theme colors including the different timeline bar and milestone colors.
You can also choose to show additional timeline bars for baseline, actual
dates and the overdue bar for all overdue tasks.

Lastly, one of the most sought out features is to show text within the Gantt
Bars. You can check the Enable Text Display option and select any text
from any column to show within the Gantt bars.
GANTT CHART EXCEL – THE
SMART WAY TO PLAN
In Conclusion, the beauty of Gantt Chart Excel is we have six calendar views
to choose from namely Daily, Weekly, Monthly, Quarterly, Half-
Yearly and Yearly View.

From here you can easily customize the Gantt chart by


changing timeline colors, and adding various details like percent complete,
costs etc… As shown below, with some tweaks you can create a timeline
that’s sure to impress.
Gantt Charts Made
Super Easy
Manage your project timeline, tasks
and workload like a Pro.
DOWNLOAD NOW

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