Republic of The Philippines1

Republic of the Philippines
National Police Commission

Philippine National Police – Police Regional Office Cordillera
Baguio City Police Office
Camdas Street., Baguio City
A Research on the 5s Methodology
Submitted by: John Kenneth C. Setero

Jo Anne F. Filowan
Jo Christian A. Mabutas
James Bend S. Mismisen
Ceasar B. Mangigil
Adrian Saysayan
Danielle C. Salbino
Kate C. Keryao
Norlin Rose N. Pawi
Sam Klyde R. Lawingan
Submitted to: .
School: Easter College
Date: April 27, 2023
Origin of the 5s pillars
The "5s" methodology was developed in Japan in order to improve the work
efficiency, effectiveness and safety. This systematic technique not only helps to
reduce non-value adding time, but also improves productivity and quality.
The Japanese methodology 5S is depended on five various pillars: Seiri (Sort),

Seiton (Set in order), Seiso (Shine), Seiketsu (Standardize) and Shitsuke (Sustain).
In past, 5S was known as the Toyota Production System, which was developed by
Taiichi Ohno and Eiji Toyoda with Japanese industrial engineers in 1950. After some
new improvements in old system, Sakichi Toyoda (Father of the Japanese industrial
revolution), his son Kiichiro and Taiichi Ohno redesigned “TPS” and named as “5S”.
Venice shipbuilders used similar type of concept for quality assembly of the ship in
16th century. They completed the process in hours rather than completing in days.
There were two frameworks given for applying 5s methodology. Later on, Total
Productive Maintenance (TPM), the Just- In-Time (JIT) process, and the lean
manufacturing were founded from the base of the 5S work approach. The second
framework of 5S was introduced by Hiroyuki Hirano. Hirano’s approach was having
only “4s”, in which Set in order and Shine were considered as a single aspect;
whereas, the former framework, presented by Osada, suggested that keeping
discipline in the training and education helps to enhance the quality of work as well
as work standards.
In 1996 Henry Ford introduced CANDO (Cleaning up, Arranging, Neatness,

Discipline and Ongoing improvement), which is also a similar system like 5s
methodology.
5s pillars
Step Name Japanese Term Explanation
1. Sort Seiri (tidiness) Remove unnecessary
Items from each area.
2. Set in Order Seiton (orderliness) Organize and identify
storage for efficient use
3. Shine Seiso (cleanliness) Clean and inspect each
area regularly.
4. Standardize Seiketsu (standardization) Incorporate 5S into
standard operating
procedures
5. Sustain Shitsuke (discipline) Assign responsibility, track
progress, and continue
the cycle
Applications of the 5s
1.Sort
The first step of 5S, Sort, involves going through all the tools, furniture, materials,
equipment, etc. in a work area to determine what needs to be present and what can
be removed. Some questions to ask during this phase include:
 What is the purpose of this item?

 When was this item last used?
 How frequently is it used?
 Who uses it?
 Does it need to be here?
These questions help determine the value of each item. A workspace might be better
off without unnecessary items or items used infrequently. These things can get in the
way or take up space.
Keep in mind the best people to assess the items in space are the people who work
in that space. They are the ones who can answer the above questions.
For cases when an item's value is uncertain — for example, a tool hasn't been used
recently, but someone thinks it might be needed in the future — use the red tag
method. Red tags are usually cardboard tags or stickers that can be attached to the
items in question. Users fill out the information about the item such as:
 Location
 Description
 Name of person applying the tag
 Date of application
 Then the item is placed in a "red tag area" with other questionable items. If
after a designated amount of time (perhaps a month or two) the item hasn't
been used, it's time to remove it from the workspace. It's not worth hanging
onto things that never get used since they just take up space.
2. Set in Order
Once the extra clutter is gone, it's easier to see what's what. Now work groups can
come up with their strategies for sorting through the remaining items. Things to
consider:
 Which people (or workstations) use which items?

 When are items used?
 Which items are used most frequently?
 Should items be grouped by type?
 Where would it be most logical to place items?
 Would some placements be more ergonomic for workers than others?
 Would some placements cut down on unnecessary motion?
 Are more storage containers necessary to keep things organized?
During this phase, everyone should determine what arrangements are most logical.
That will require thinking through tasks, the frequency of those tasks, the paths
people take through the space, etc.
Businesses or in the workplace may want to stop and think about the relationship
between the organization and larger company efforts. What arrangement will cause
the least amount of waste?
Waste can take the form of:
 Defects
 Waiting time
 Extra motion
 Excess inventory
 Overproduction
 Extra processing
 Unnecessary transportation
 Unutilized talents
3. Shine
The Shine stage of 5S focuses on cleaning up the work area, which means
sweeping, mopping, dusting, wiping down surfaces, putting tools and materials
away, etc.
In addition to basic cleaning, Shine also involves performing regular maintenance on

equipment and machinery. Planning for maintenance ahead of time means
businesses can catch problems and prevent breakdowns. That means less wasted
time and no loss of profits related to work stoppages.
Shining the workplace might not sound exciting, but it's important. And it shouldn't
just be left up to the janitorial staff. In 5S, everyone takes responsibility for cleaning
up their workspace, ideally daily. Doing so makes people take ownership of the
space, which in the long run means people will be more invested in their work and
the company.
4. Standardize
Measuring results
Standardize systematizes everything that just happened and turns one-time efforts
into habits. Standardize assigns regular tasks, creates schedules, and posts
instructions so these activities become routines. It makes standard operating
procedures for 5S so that orderliness doesn't fall by the wayside.
Depending on the workspace, a daily 5S checklist or a chart might be useful. A

posted schedule indicating how frequently certain cleaning tasks must occur and
who is responsible for them is another helpful tool.
Initially, people will probably need reminders about 5S. Small amounts of time may
need to be set aside daily for 5S tasks. But over time, tasks will become routine and
5S organizing and cleaning will become a part of regular work.
5. Sustain
Once standard procedures for 5S are in place, businesses must perform the ongoing
work of maintaining those procedures and updating them as necessary. Sustain
refers to the process of keeping 5S running smoothly, but also of keeping everyone
in the organization involved. Managers need to participate, as do employees out on
the manufacturing floor, in the warehouse, or in the office. Sustain is about making
5S a long-term program, not just an event or short-term project. Ideally, 5S becomes
a part of an organization's culture. And when 5S is sustained over time, that's when
businesses will start to notice continuous positive results.
Benefits of the 5s:

1. Clean and Pleasant Environment: 5S creates an organized and clean
environment. Employees love to work in a clean and pleasant workplace.
2. Self-Discipline: Employees acquire self-discipline, they need to maintain the
standards (put the tools pack in their positions, daily cleaning, Regular Audits,
etc.).
3. Identify and Eliminate Wastes: 5S would bring a lot of wastes to the surface
(Overproduction, excess motion, etc.) Employees can start reducing the
wastes and improve the Productivity
4. Create More Space: removal of unwanted items and organizing the necessary
materials release space. We have found 5S releasing around 10% to 20%
more floor space in most of our engagements.
5. Identify Abnormalities: Oil Leaks, Air Leakages and Vibration of machines can
be identified easily and fixed immediately.
6. Identify issues in the flow of the materials: Shortage of Parts, Line
Imbalances, excess inventory etc. would come to light once we implement 5S.
7. Improvement in Safety: 5S helps in creating a safe workplace by reducing
accidents caused by slippery floors, eliminating oil leaks and creating visual
indicators.
8. Improves Machine Uptime: By following daily cleaning and fixing the
abnormalities, the breakdowns of the machines would significantly reduce.
From our experience we have found more than 60% reduction in breakdowns
after 5S implementation.
9. Improves Quality: By making the workplace visible and clean, the overall
quality improves as defects cannot be hidden. Defects starts reducing and
improvement in First Time Acceptance (FTA) would improve.
10. Improvement in Employee Morale and Positive Attitude: 5S creates a positive
attitude and starts a culture change in the company. Employees starts owning
the workplace and their machines and they have a sense of belongingness to
the company.
References:
Hirano, Hiroyuki (1995): “5 Pillars of visual workplace. Cambridge”, MA: Productivity

Press, ISBN 978-1-56327-047-5. https://www.linkedin.com/pulse/history-5s-vaibhav-
bharambe/?trk=read_related_article-card_title
McFadden, B. WHAT IS 5S?. Graphic Products.

https://www.graphicproducts.com/articles/what-is-5s/
https://www.5stoday.com/what-is-5s/
Palaniappan, A. (June 4, 2020). Top 10 Benefits of 5S Implementation. LinkedIn.

https://www.linkedin.com/pulse/top-10-benefits-5s-implementation-ananth-
palaniappan/

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Republic of the Philippines

National Police Commission

A Research on the 5s Methodology

Submitted by: John Kenneth C. Setero

The Japanese methodology 5S is depended on five various pillars: Seiri (Sort),

In 1996 Henry Ford introduced CANDO (Cleaning up, Arranging, Neatness,

 What is the purpose of this item?

 Which people (or workstations) use which items?

Waste can take the form of:

In addition to basic cleaning, Shine also involves performing regular maintenance on

Depending on the workspace, a daily 5S checklist or a chart might be useful. A

Benefits of the 5s:

Hirano, Hiroyuki (1995): “5 Pillars of visual workplace. Cambridge”, MA: Productivity

McFadden, B. WHAT IS 5S?. Graphic Products.

Palaniappan, A. (June 4, 2020). Top 10 Benefits of 5S Implementation. LinkedIn.

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