Hospital Crisis Preperdness Plan FOR COVID-19 Pandemic
Hospital Crisis Preperdness Plan FOR COVID-19 Pandemic
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Medicine Updates [email protected]
Faculty of medicine [email protected]
January 2021,volume 4, issue 4 DOI: 10.21608/muj.2020.51668.1036
ISSN : 2682-2741
Submitted: 33/11/2020
Accepted : 17/12/2020 Pages:103- 119
Introduction
Corona virus’s family is an important and famous pathogen all over the world
to human and animal. At November 2019 a Novel family member has been
identified as the causative pathogen of a cluster of pneumonia cases in Wuhan
City located in Province of Hubei, China. Spreading rapidly resulting in outbreak
in China then invading all foot step on earth.
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many healthcare providers there has caught this infection in their healthcare
facilities where they work with nearly the similar clinical symptoms.
Most popular symptoms are Fever, Coughing and chest tightness that
differentiate its severity according to each case.
After its outbreak in China a cluster of cases appeared in other countries.
In the first of 2020 specifically February 2020, The World Health Organization
Called the new spreading pandemic caused by the SARS-CoV-2 (Covid19)
Which is an abbreviation to Corona Virus disease 2019.
Reference:
- US National Library of Medicine National Institutes of Health
- WHO Timeline - COVID-19
- Egypt MOH Protocol for COVID19
Mission: Provide patient tracks that prevent infection to Health care team
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Methodology
General Principal:
Readiness to face any emergency or hazard. Risk management program
should be on standby mood to be able to have Emergency response when it’s
needed rapidly.
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Responsible for:
- Evaluation of risks that hospital is exposed to.
- Put measuring criteria that reduce emergency risk.
- Define activities and resources needed to the hospital to be prepared
facing an emergency.
- Define methods of evaluation for example: (SWOT Analysis) of hospital
services and emergency preparedness (i.e., staff training)
- Forming algorism for the facility incident management and a general
response plan.
- Pass readiness activities in cooperation with other entities on the health
system theatre, including other healthcare facilities working in the area
and neighboring private and public-sector healthcare centers.
- Setting up communication channels with non-government health or non-
health authorities, volunteer organizations and other businessmen, leaders
or influencers.
N Department NAME Title
1 Hospital administration
2 Infection control/hospital epidemiology
3 Public relations adviser/public information
coordinator
4 Medical staff (e.g., physician, surgeon, physical
therapist, etc.)
5 Nursing management administration
6 Human resources management (employee
recruitment, training and development,
performance appraisal)
7 Facility personnel representative (e.g., union
representative)
8 Occupational safety and health administration
9 Critical care unit
10 Accident & emergency department
11 Engineering and maintenance
12 Environmental (housekeeping) services
13 Security
14 Diagnostic imaging (radiology)
15 Staff development/education
16 Pharmacy administration
17 Data storage & Information technology
18 Purchasing agent / Supply chain
19 Laboratory & Screening services
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analyzing data and evaluating Level of threatening.
Department
N Name Title Contact Nu
Back-up team
Department
N Name Title Contact Nu
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- update the effective admission and discharge criteria According to priorities
decided.
Criteria and Protocols for patients discharge from isolation (i.e., becoming
noninfectious) without needing for retesting:
o For cases with symptoms: 10-14 days after onset of symptom, + at
least three additional days with no symptoms at all (including no fever,
no pyretic intake and without any respiratory symptoms)
o For cases without symptoms: 10 days after testing positive for SARS-
CoV-2
- Ensure Two ways communication between the Hospital incident management
group & the concerned stakeholders inside & outside the hospital.
- Appoint a team of social workers and psychiatrist to provide physical support
for both (healthcare workers, patients and their families)
- Assign responsible staff for applying Healthcare Quality criteria during
pandemic to assure health service did not affected with stress and overload.
- Economic and financial expert is applied as a consultant during the pandemic
to set a strategic plan for fund raising and expenses cost.
• Set a protocol for triage for seek of ensuring that patients with acute
respiratory infection are recognized.
a. utilizing from screening surveys \ questionnaires following the updates of
case definition” Respiratory Triage checklist”.
b. Recommended suitable PPE during the pandemic, according to the workplace,
personnel, and type of activity.
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Admission
• Establish Diagnosis and Treatment Protocol for COVID-19.
• Ensure General measure Avoid mixing of suspected and confirmed cases.
• Cases should be admitted in different rooms under Negative pressure or HEPA
filter unit each with separate toilet, in case of large rooms similar cases of same
severities put together with plastic non transparent curtains between beds that is
cleaned regularly also if a public toilet should be ensured that is cleaned before
and after each use.
• Check the availability of oxygen supplies and means of respiratory support, in
addition to sufficient sedation for intubated patients.
• Narrow visitors to those essential for patient support.
• Ensure visitors apply all precaution and wearing suitable PPE.
• Having a record of all persons entering the patient’s room- including facility
staff and visitors.
- is necessary.
Patient Transport
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• Hand hygiene (water, soap, paper towel, alcohol-hand rub) situations, and
waste trashes are distributed across the hospital at strategic locations.
• Ensure all healthcare providers wear Rubber gloves, masks and closed shoes
before starting cleaning and disinfection process.
Before starting the disinfecting and cleaning process, skin areas must be
protected and the exposed areas of the body, such as arms, must be protected by
wearing a waterproof apron or wearing a thick clothing.
Protection of eye may be needed if there is a risk of using chemicals aerosols,
vapors or sprays.
These tools should be disposed after the completion of the process.
• Contact precautions Must be followed for both suspected or confirmed
COVID-19 cases.
• All researches and protocols recommend against spraying people with
disinfectants (such as using sterilization rooms and gates) as this practice can be
harmful and will not reduce the ability of the infected person to be infectious.
• Avoid misuse or mixing disinfectants and other cleaning chemical during the
disinfection process to avoid the release of toxic gases that may lead to health
problems.
• Ensure healthcare providers having airborne precautions while aerosol-
generating procedures (invasive and noninvasive), such as tracheal intubation,
non-invasive ventilation, tracheotomy, cardiopulmonary resuscitation, manual
ventilation before intubation, bronchoscopy, collection of nasopharyngeal
swap/aspirate and autopsy.
• Clean and disinfect surfaces routinely which the patient is in contact.
• Provide equipment that is either single-use and disposable or if equipment
needs to be shared (e.g., stethoscopes, blood pressure cuffs, thermometers, food
trays) among patients, clean and disinfect between use for each patient (e.g., by
using Diluted Chlorine Solution 0.5 % or ethyl alcohol 70%).
• Nasal canulae and oxygen masks and should be disposable (single-use).
• Laundry, food service utensils and medical waste must be disinfected or
discharged in accordance with safe routine procedures.
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• Ensure that all staff members receive training on precautions of contact,
droplets, and airborne when dealing with patients (including donning and
doffing, hand hygiene, respiratory hygiene, correct use of PPE, masks tested for
fitting, etc.).
• Trace and call all healthcare workers who had protected (proper use of PPE) or
unprotected (without wearing PPE or PPE used improperly) exposed to
suspected or confirmed patients with COVID-19.
• Ensure that adequate personal protective equipment (PPE) (i.e.,
medical/surgical masks, N95/FFP2 respirators, gloves, gowns, eye protection) is
accessible to staff.
• If the supply of PPE is limited, prioritize staff caring for cases.
• Designated skilled ward staff to work in rate and demand areas (e.g. infectious
disease wards, emergency and intensive care units) to support surge.
• Provide training and on situ exercises related to areas of need, including
following infection prevention and control procedures and policies, clinical
management, to ensure staff safety.
• Prioritize staffing needs by unit or service and distribute personnel
accordingly.
• Estimate staff absenteeism in advance and monitor it continuously.
• Readiness and trained to meet an increased demand for health services (Surge
capacity) is a cornerstone of the overall approach to managing health
emergencies. It has implications for the functioning of the entire hospital.
Laboratory
• Ensure the availability of basic laboratory testing (e.g., complete blood count,
electrolytes, blood gas analysis, blood culture, biochemistry profile, and sputum
examination).
• Train staff on packaging and transportation procedures for specimen according
to national and international transport regulations and requirements.
• Laboratory Must follow biosafety measures and comply with national
guidelines or these provided in the WHO Laboratory Biosafety Manual.
• The hospital laboratory provides critical services for several essential hospital
activities, such as surveillance, infection prevention and control, and patient
management.
• WHO guidelines for collecting, preserving, and shipping specimens must be
followed.
• Adoption of standardized laboratory procedures, checklists, forms and log
sheets.
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• Laboratory waste discharge ad management, cleaning must be given high
priority among the hospital’s activities.
• Prioritizing laboratory activities should strike a balance between the need to
identify causative agents of an epidemic and the need to ensure continuity of
routine testing activities.
• contributes to the safety and efficiency of operations and facilitates exchange
of information and cooperation on laboratory management not only in the
hospital but also between hospitals and throughout national, regional and
international laboratory networks.
Radiology Services
Hospital pharmacy
During an epidemic, having essential medicines available at any time for
patients and feed different departments of the facility is critical to efficient
management of patient overload and to the continuity of hospital services to
non-epidemic patients.
In many hospitals, maintains stocks of medicines and other healthcare
necessities (such as blood, oxygen, solutions, vaccines, laboratory reagents and
disinfectants) in readiness for an emergency is on the burden of the pharmacy,
so this must be managed in professional way.
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The need for medicines and protective equipment will depend on the rate of
consumption, nature of the emergency and the risks it poses.
The pharmacy may participate in the management and redistribute of
donation include the medicines received from local, national or even
international sources.
Adoption of Policies and standard procedures of pharmacy, checklists and log
sheets to ensure safety and efficiency of operations, managing routine (non-
emergency) pharmaceutical services, facilitates exchange of information and
cooperation between neighboring hospitals, regional health facilities and health
authorities.
Updating the stock of medicines and supplies, including oxygen, antibiotics,
antipyretics and antiviral drugs.
Financial Management
As part of preparedness to Covid19, financial resources management for
maintenance of existing disaster response structures and to ensure effective
emergency response is important, Securing PPE, Salaries, Food should Be
priorities.
Preservation and survival of hospital during COVID-19 will be dependent on
their ability to maintain cash and liquidity, developed cash flow projections to
assess and guide needed immediate actions.
Cautiously follow COVID-19 expenses Understanding the impact of added
COVID-19 expenses may be critical later in securing funding or other
assistance. Expenses tell an important part of the story of COVID-19’s impact
on hospital.
All expenses payment should be covered for at least 3 months ahead.
The budget calculation used per-patient costing exercise performed by the
health and financial Department employee, which was based on the existing
financial, human resource, supplies, utilities, accommodation, transportation,
information management and waste management related data. Costs are
derived mainly taken from existing government financial and procurement
data. Fixed cost like infrastructure and opportunity cost like continuation of
existing services are not included.
Funding will be from: Existing domestic resources as Emergency department,
Donor mapping will be conducted for COVID response and channelized for
filling
the gap where necessary.
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Surveillance
Summary
In this project, we are dealing with a plan to set the Hospital (S) prepared to
face the emerging Corona virus (Corvid 19), by preparing the hospital to
receive, treat and isolate infected cases according to the severity of the case
(suspicion - moderate infection - infection that needs intensive care), as well as
with Providing an emergency reception service, with no conflict between
receiving Corona infected cases and emergency situations, with special
pathways for each of them, under the management of a multi-sectoral planning
council, each of which is responsible for establishing and preparing its role in
the plan and following it up, The council meets on a weekly basis to discuss
new decisions and latest updates on treatment protocols and dealing with
infected patients.
The presence of teams responsible for implementing the preparation plan and
running it on a daily basis, with the presence of an alternate team in the event of
the first being infected or forced to undergo isolation.
Ensuring medical devices and their maintenance, laboratory tools, and the
availability of prevention methods for health service providers when dealing
with patients.
Equip operating rooms with adequate tools, equipment and preventive measures
needed to deal with cases infected with the virus in emergency situations.
The economic and financial management of the plan and how to provide
financial support during the crisis period.
The existence of methods for evaluating the manpower and the extent of its
efficiency and psychological and professional readiness to deal with daily
situations and add the necessary advantages and incentives to encourage them to
do work in a professional and professional manner.
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Also, if there is a possibility to held clinical trials that will not conflict with the
current event, it should be ran out with taking all ethical, medical, academic
criteria on consideration, as it’ll be.
References
Joint Commission International Accreditation Standards for Hospitals Including Standards
for Academic Medical Center Hospitals 7th, 2020.
GAHAR, Guidelines for COVID-19 Disease Hospital Readiness, Structural &
Operational, Checklist.
Management Booklet Coronavirus Disease MOHP- 2019.
WHO, Infection prevention and control during health care when novel coronavirus (nCoV)
infection is suspected (WHO/2019-nCoV).
WHO, Hospital Readiness Checklist for COVID-19, World Health Organization Regional
Office for Europe, Copenhagen, 2020
CDC, Guidance for Cleaning and Disinfecting.
CDC, Comprehensive Hospital Preparedness Checklist for Coronavirus Disease 2019
(COVID-19)
IDSA Newsletters.
ASHP COVID-19 Resource Center.
Management of Children with Respiratory Manifestations during COVID-19 Pandemic,
National Protocol, Egyptian Pediatric Clinical Practice Guidelines Committee, SCUMIN
Hospitals, 2020.
Novel Corona Virus (2019-nCoV) Infection Guidelines Saudi Arabia: Ministry of Health.
Health Sector Emergency Response Plan Government of Nepal, MOHP May 2020.
NATIONAL COVID-19 PREPAREDNESS AND RESPONSE PLAN, Ministry of
Disaster Management Affairs and Public Events Ministry of Health, Republic of Malawi
(June 2020)
COVID-19: PRUDENT FINANCIAL MANAGEMENT FOR HEALTHCARE
ORGANIZATIONS huron consulting group Newsletter.
Bioterrorism :A Guide for Hospital Preparedness by Joseph R. Masci, M.D. and Elizabeth
Bass
Implications and future strategies on cost management for hospitals during and after
COVID-19 - International Journal of Community Medicine and Public Health.
Competence for Health-System Pharmacies Assessment Tools
Acknowledgement
We would like to express our gratitude to supervisor Prof. Dr. Heba Youssef
Mohammed, who guided us throughout this project, saved no efforts to let us
have complete understanding of Diploma content, added to us from real life
experience that enriches the content of the curriculum.
We would also like to thank our families and friends who supported us and
offered deep insight into the study, With Special Thank to Dr. Mohamed Naser
El-laban.
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We would also like to extend my thanks to Al-Sadat Academy Team and
Alazhar University Hospital who enabled us to have the chance to learn and cope
with last updates and have such powerful knowledge ,skills ,tools that we hope
to apply it through our daily basis work in the Hospital or even in our personal
daily life.
Again thank you all.
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