Issue No : 4

FORMS & LIST

Issue No : 01.06.2021
Rev. No. Dt.:
Page No : 1 of 5
FORMAT FOR INSPECTION CONTRACT Section. CIPET/QF/7711
Prepared By : Approved By :

Technical Manager Quality Manager

Document No. CIPET/QF/7711 – Format for Inspection Contract

CENTRAL INSTITUTE OF PETROCHEMICALS ENGINEERING & TECHNOLOGY

(Ministry of Chemicals & Fertilizers, Govt. of India)
Head Office: Guindy, Chennai – 600 032.
Phone: +91-44-2225 4779, Fax: +91-44-29813708
E-mail :[email protected] Website: www.cipet.gov.in

Date: Date of Inspection: _________________

Fee for Inspection: _______________

This contract is hereby entered into this date between Central Institute of Petrochemicals
Engineering & Technology (CIPET) and

Name of Client(s):
……………………………………………………………………………………………………
Present Mailing Address(s):
……………………………………………………………………………………………………

PLEASE NOTE: This is a legally binding contract made by you the CLIENT and by Central Institute
of Petrochemicals Engineering & Technology (CIPET) which details the conditions and terms upon
which you have engaged Central Institute of Petrochemicals Engineering & Technology (CIPET) to
perform an inspection of ISI marked …………………………………………………
located at:(Inspection site address)……………………………………………

Witness: In consideration of the mutual covenants and agreements set forth herein, the parties
agree as follows:

1. SCOPE OF SERVICE:

This sample inspection service does not provide any insurance policy of any kind for any defects /
deficiencies that may be present that may arise in the future.

This inspection is primarily, finish and general length, marking, workmanship, actual quantity, colour
assessment, hand feel, design and construction, dimension
 Issue No : 4
FORMS & LIST
Issue No : 01.06.2021
Rev. No. Dt.:
Page No : 2 of 5
FORMAT FOR INSPECTION CONTRACT Section. CIPET/QF/7711
Prepared By : Approved By :

Technical Manager Quality Manager

measurement, weight, packaging, labelling and marks, odour, basic function test – acceptance and
routine test and strictly adhering to all relevant standards and specification for testing as well as
sampling.

2. STANDARDS OF INSPECTION:

As per IS ……………………………….. (With the latest amendment) excluding long term test. In case
of long term test the Inspection team will ensure that the test report will be available with the
manufacturer with the valid date conducted by raw material suppliers / CIPET laboratories or any
other accredited labs.

3. PAYMENT:

Payment in full is due upon initiation of the inspection. No written report will be issued until full
payment is received. (In case of Government the policy may vary time-to-time)

4. CONFIDENTIALITY:

The content of report is confidential and shall not be disclosed to any other party without express
approval and authorization. Neither the contents of the inspection report nor any representations
made herein are assignable without the express written consent of CIPET.

5. EXCLUSIONS AND LIMITATIONS:

Acknowledge and agree that this inspection and the inspection report and findings are limited in
nature and scope, certain tests within the scope of relevant IS specification for a longer duration
comes under acceptance test and may be included or excluded with the convenience of IB after
approval from the client.

As only the acceptance test are carried out to declare conformity to the specification for accepting
the lot. Long term test and other test as per specification are verified through documentary evidence
in terms of accredited laboratory reports. In rare case like solvent cements all test are under the
acceptance clause the deviation of omitting the test from the specification can be written in the
contract and mutually agreed between both parties.

The conformity of the standards shall be declared only when all tests as per relevant specifications
are confirmed otherwise the conformity will be given only to the test conducted at the inspection
site and the same will be declared.
 Issue No : 4
FORMS & LIST
Issue No : 01.06.2021
Rev. No. Dt.:
Page No : 3 of 5
FORMAT FOR INSPECTION CONTRACT Section. CIPET/QF/7711
Prepared By : Approved By :

Technical Manager Quality Manager

6. ARBITRATION CLAUSE:

If the Client feels that the inspection process was done negligently or any other claim related to PDI,
the Client is expected to immediately communicate this in writing to PDI Cell, CIPET Head Office.
Such notification must occur within 48 hours from the date of completion of inspection.

7. NOTIFICATION OF CLAIMS CLAUSE:

In the event that a claim ensues from the inspection, PDI Cell, CIPET Head Office and its agents
require the following:

1. Written notification of any adverse conditions must be made within fourteen (14) days of
discovery of said condition;

2. PDI Cell and its agents shall have the right to inspect said conditions again to ensure within
a reasonable period of time;

8. LIMIT AND EXTEND OF LIABILITY:

The Client understands that this inspection is the standard sampling inspection only. The Client
agrees and understands that the maximum liability incurred by the inspector(s) / PDI Cell is limited
to the amount collected as inspection fee ____%of the total purchase value) from the client.

9. ATTORNEY’S FEES:

Client further understands and agrees that if Client fails to pay the agreed upon fee for the inspection
or if Client makes any claim against the inspector(s) /PDI Cell and Client fails to prove such claims,
Client will pay all reasonable attorney’s fees, arbitrator’s fees, legal expenses and costs incurred by
the inspector(s) / PDI Cell, CIPET Head Office in either the collection of the fee for the inspection or
in defence of the claim.

10. INDEMNITY AGREEMENT:

The Client agrees to indemnify, fully protect, defend, and hold the inspector(s) / PDI Cell, CIPET
Head Office harmless from and against any and all claims, costs, liens, loss, damages, attorney’s
fees and expenses of every kind and nature that may be sustained by or made by other parties
against the inspector(s) / PDI Cell as a result of or arising from the inspection.
 Issue No : 4
FORMS & LIST
Issue No : 01.06.2021
Rev. No. Dt.:
Page No : 4 of 5
FORMAT FOR INSPECTION CONTRACT Section. CIPET/QF/7711
Prepared By : Approved By :

Technical Manager Quality Manager

11. ACKNOWLEDGMENT:

The inspection is performed for the sole, confidential, and exclusive use of the consignee.

12. WHOLE AGREEMENT:

This contract represents the entire agreement between PDI Cell and the Client. The Client
acknowledges that they have read and understand the scope and limitations of this inspection or
have renegotiated them herein in writing to Client’s satisfaction and, on that basis, agree to all of
the terms, limitations, and exclusions contained herein.

GENERAL CONDITIONS

1. To ensure that adequate instructions are given in due time to IB in order to facilitate proper
performance of the requested inspection services;

2. Except for generally available documents such as codes and standards, to provide either
directly or through his suppliers, with all documents necessary for performance of the
requested inspection service;

3. To provide IB with all information and particulars concerning the use or purpose of the items
in relation to which PDI Cell services are to be provided;

4. To advise IB of the date on which services are to commence, or be resumed in case of

suspension, and also of essential dates affecting the item(s) for which its inspection services
have been requested;

5. To provide IB’s agents and representatives with all necessary transportation facilities and
access to premises including the laboratory facilities where the inspection services are to be
carried out, as well as all material means needed for performance of its inspection services.

6. To ensure that all necessary measures are taken to ensure safety and security of working
conditions on-site during performance of the requested services;

7. To provide all manipulations or handling needed for performance of inspection services

 Issue No : 4
FORMS & LIST
Issue No : 01.06.2021
Rev. No. Dt.:
Page No : 5 of 5
FORMAT FOR INSPECTION CONTRACT Section. CIPET/QF/7711
Prepared By : Approved By :

Technical Manager Quality Manager

To take all necessary steps to eliminate or remedy any obstructions to or interruptions in

performance of the requested inspection services;

9. Fully exercise all his rights and discharge his liabilities under the contract in connection
whereof the inspection services have been requested,

10. Failing which PDI Cell (IB) shall be under no obligation to the Principal.

I UNDERSTAND AND AGREE TO ALL OF THE ABOVE TERMS.

(Signer represents actual authority to sign for all concerned parties.)

CLIENT SIGNATURE _____________________________ Date: ___________________

CLIENT SIGNATURE _____________________________ Date: ___________________

Your report is confidential. If you wish to authorize us to reveal inspection findings to others (when
requested) please include authorized persons below.

Name / Affiliation:

………………………………………………………………………………………………………

………………………………………………………………………………………………………