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Attendance Policy and Procedure Memorandum: Objective

This document outlines an attendance policy and procedures for employees. It details office hours, break times, policies around late arrivals and absences, and consequences for violations. It also addresses dress code, food waste, and procedures for requesting annual and sick leave. The objective is to ensure clarity around attendance and leave processes.

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faisal benison
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60 views3 pages

Attendance Policy and Procedure Memorandum: Objective

This document outlines an attendance policy and procedures for employees. It details office hours, break times, policies around late arrivals and absences, and consequences for violations. It also addresses dress code, food waste, and procedures for requesting annual and sick leave. The objective is to ensure clarity around attendance and leave processes.

Uploaded by

faisal benison
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ATTENDANCE POLICY AND

PROCEDURE MEMORANDUM

Reference
CFI/HR/AP/O1/O1
Page 1 of 03
Issued on: 11 -Mar-2019
Revised on: 26-oct-2021
Objective:

To ensure clarity in the attendance and leaves processes defined by the management.

Attendance and punctuality policy

Office Timing:

• Monday to Friday, 9:30 AM to 6:00 PM (subject to change during Ramadan)


• Saturday 9:30 AM to 2:00 PM

Breaks:

• Monday to Friday, 1:00 PM to 2:00 PM (subject to change during Ramadan)

Late Arrival/Early departure:

1 Late Arrival Reporting to office between 9:31 AM - 10:30 AM


2 Half-Day leave would Reporting to office between 12:01 PM and 1:00 PM or leaving
be marked office between 2:00 PM and 4:30 PM
3 Full-Day leave would An employee who doesn’t report to the office on a particular office
be marked(Absent) day and If not inform HR via wats app/leave request on system

Late Arrival Salary Deductions:

3 Late arrivals 0 Deduction

4 Late arrivals 1 day salary Deduction

5 late arrivals 1.5-day salary deduction

So on and so forth

Absent without punching the leave in the leaves management system - one day salary deduction.
• If an employee has already availed two off days in a month and requests for
half-a-day off, the salary would be deducted.
• If an employee doesn’t have access to a computer, they must inform HR on
WhatsApp. No back-dated leave request would be entertained.

Incentive:

• An employee’s in and out timing must be punched in properly to qualify for


Rs. 5000 incentive.
• If an employee avail any off (half-a-day or full) he will be disqualified from
getting Rs. 5000 incentive.

Dress Code:

• Employees are not allowed to come to office in casual clothing and sleepers.

Office Decorum:

• Chewing pan, Guttka or Niswar within the office premises is strictly prohibited. In
case of any violation, strict actions leading to, but limited to, termination can be
taken.
• Employees are required to maintain professional demeanor within office premises at
all times. Any activity beyond the norms of decency will be dealt with strictly.

Food Wastage:

• Food is provided to all employees as per the company policy. Employees are expected
to show care and avoid food wastage.

Treatment
3 consecutive months Attendance record will be
reviewed with an employee
in person meeting with HR
followed by Written
Late Arrival warning
4 consecutive months Final warning
5 consecutive months Suspension
6 Consecutive months Termination
Half Day 1 unapproved Half day salary
Absence Unapproved Full day salary
Early Departure Unapproved Half day salary
Annual Leaves:

• All permanent employees who have completed 12 months of continuous service are
eligible to avail 15 annual leaves according to the roster submitted before the year
starts.
• Annual leaves are accrued two leaves each month.

• Accruals of annual leave cannot exceed 15 leaves at any point of time.

Procedure of Annual Leave Request:

• Employees shall submit their annual leaves roaster to their respective Heads of the
Departments and submit annual leave form at least 30 days before the leave start
date to HR.
Sick and Casual Leaves:
• All permanent employees are entitled to 24 numbers of leaves in a year which are
categories further into 15 annual and 9 (casual, sick and emergency). The accrual of
leaves would start from 1st of January every year. Any leaves not availed till 31st of Dec
would be written off.

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