होटल प्रबंधन, ख़ान-प़ान प्रोधोगिकी एवं अनुप्रयुक्त पोष़ाह़ार संस्थ़ान,

लखनऊ .

Institute of Hotel Management, Catering Technology & Applied

Nutrition, Lucknow.

COMPUTER ASSIGNMENT

NAME:- Rashi Kumari Sahu

ROLL. NO:-2141115208

SEMESTER:-1st

GROUP:-D-1

BATCH:-2021-2024

SUBMITTED To:-SHWETA MAM.

 MS Word Assignment
1) Create a M S Word File save it as <Your Name>
Ans:-

2) Give Your Introduction in 25 words. Make “Introduction” as Heading font size 28, font style Calibri,
Font color Red.

Ans:- “INTRODUCTION”
I am rashi Kumari Sahu currently I am living in lucknow my higher education is bcom in account honours
.I like to read novels and painting.
3) Set Margin.
Ans:-
4) Place “IHM” as header Text and page number as Footer text.

Ans:-

5) Show your qualification as in bullets/numberings.

Ans:-
*I have done my 10th in Ursuline Convent Girls' High School.
*I have done my 12th at Commerce in Ursuline Intermediate College Ranchi.
* I have done my Graduation at Account Honours in Marwari College Ranchi
6) Use formatting features Bold, Underline, Superscripts, and Subscripts.
Ans:-Bold:- My Name is RASHI KUMARI SAHU
Underline:-My Name is Rashi Kumari Sahu
Subscripts-My Name is Rashi Kumari Sahu
Superscripts:-My Name is Rashi Kumari Sahu
7) Show the use of Change Case option on the text.
Ans:-Lower Case:- my name is rashi kumari sahu
Uppercase:-MY NAME IS RASHI KUMARI SAHU
Capitalize Each Word:- My Name Is Rashi Kumari Sahu
Sentence Case:- My name is rashi kumari sahu
TOGGLE Case:- mY NAME IS RASHI KUMARI SAHU
8) Insert an image from picture & clip art option.
Ans:-
 9) Use Mail Merge option for five records regarding one formal letter.

Ans:-(1)Go to Mailings > Address Block.

1. (2)In Word, type the body of the letter that you want to send to your mailing list.Set up your
mailing listYour mailing list is a data source that contains the information that Word uses to customize
your letter. See Data sources you can use for a mail merge.
If you need to sort or filter your mailing list, see Mail merge: Edit recipients.
Add personalized content to your letter
Add content to your letter that’s different for each person who receives it..
(1)Go to Mailings > Address Block.

(2)Choose a format for the recipient's name In the Insert Address Block dialog box.
For more info, see Insert Address Block.
(3)Choose OK
(4)Choose Greeting Line.
 (5)Select the format you want to use in the Insert Greeting Line dialog box.
For more info, see Insert Greeting Line.
(6)Select OK to insert the greeting line field.
(7)Go to File > Save.
To insert other custom information from your mailing list, see add mail merge fields one at a
time.Preview and print the letters

1. (1)Go to Mailings > Preview Results to preview your letters.

(2)Choose Next or Previous to scroll though your data set to be sure the names and
addresses look right
(3)Select Preview Results again switch from the merged results back to the mail merge fields
in your letter
(4)Select Finish & Merge > Print Documents.
Choose Edit Individual Documents, Print Documents, or Send Email Messages.

Save your personalized letter

Go to File > Save. When you save the mail merge document, it stays connected to your mailing list for
future use.
To reuse your mail merge document, open the mail merge document. Choose Yes when Word prompts
you to keep the connection.

10) Create one table in which you have to mention your five subject’s marks.
Ans:-
STUDENT RECORD:- IHM
Roll No Name Unit Test Marks
Unit1 Unit2 Unit3 Unit4 Unit5 Total
7869678178 Rashi Hindi English Maths Science Social 500
kumari
 sahu
100 100 100 100 100 500

11) Create the following tabular structure.

STUDENT RECORD:- IHM

Roll No Name Unit Test Marks
Unit1 Unit2 Unit3 Unit4 Total
7869678178 Rashi Social Science Maths English 400
kumari
sahu
100 100 100 100 500

Q3 Explain the MS word interface parts. Explain about following commands of MS Word.

 The file tab

 Ribbon tabs
 Groups
 Dialog box launcher
 3 features of word

Ans:-Word's graphical user interface is a complex system that includes the Ribbon
(introduced in Word 2007), menus, toolbars, dialog boxes, task panes, and more. It can help
you find ways to perform the numerous tasks that you need to perform in order to create
your documents in Word.

(1)The file tab:- The File tab is a colored tab, for example, a blue tab in Word, located in the upper-left
corner of Microsoft Office programs. When you click the File tab, you see many of the same basic
commands that you saw on the File menu in earlier releases of Microsoft Office, such as Open, Save, and
Print
(2)Ribbon Tab:-The Ribbon is a user interface element which was introduced by Microsoft in Microsoft
Office 2007. It is located below the Quick Access Toolbar and the Title Bar. It comprises seven tabs;
Home, Insert, Page layout, References, Mailing, Review and View. Each tab has specific groups of related
commands. It gives you quick access to the commonly used commands that you need to complete a task.
(3)Groups:-Grouping lets you rotate, flip, move, or resize multiple shapes or objects as though they're a
single shape or object.
(4)Dialog Box Launcher:-A dialog box launcher is a small icon that appears in a group. Users click this
icon to open related dialog boxes or task panes that provide more options that relate to the group
(5)3 Features of Word:-Creating, editing, saving and printing documents. Copying, pasting, moving and
deleting text within a document. Formatting text, such as font type, bolding, underlining or italicizing.
 ---------------***------------------

MS-PowerPoint Assignment
•

Q1. Perform the task and write down only steps for:
1. Create a Blank Presentation
2. Save a Presentation
3. Apply a Design Theme
4. Format Text
5. Insert SmartArt
6. Insert & Modify Shapes
7. Edit & Duplicate Slides
Ans:-(1)First you start PowerPoint, click on New. Click on the option to create a Blank Presentation. A
blank presentation has a white background and black text without any additional design elements. By
default, the presentation only contains a title slide.
(2)Step 1 − Click on the File tab to launch the Backstage view and select Save.
Step 2 − In the Save As dialog, type in the file name and click "Save".
Step 3 − The default file format is .pptx.
(3)To apply a theme:
1. Select the Design tab on the Ribbon, then locate the Themes group. Each image
represents a theme.
2. Click the More drop-down arrow to see all available themes.
3. Select the desired theme.
4. The theme will be applied to the entire presentation. To apply a different theme, simply select it
from the Design tab.
Once you've applied a theme, you can also select a variant for that theme from the Variants group.
Variants use different theme colors while preserving a theme's overall look
(4)Change the size, font, and text style in your PowerPoint presentation to add emphasis and to highlight
content. Select the placeholder text you want to format. On the Home tab, select a formatting option:
Font, Font Size, Line Spacing, Bold, Italic, and more
(5)

1. Click the Insert tab.

2. Click the SmartArt button on the ribbon. You can also click the SmartArt icon in a content placeholder.
3. Select a category.
4. Select a graphic. A preview and a description appear on the right.
5. Click OK.
(6) To add a shape, click Insert, click Shapes, select a shape, and then click and drag to draw the shape.
After you add one or more shapes, you can add text, bullets, and numbering to them, and you can
change their fill, outline, and other effects on the Format tab.
(7)Click the file name once to open the file in PowerPoint for the web. select Edit Presentation, and then
select Edit in PowerPoint for the web.
...
The file switches from Reading view to Editing view, where you can:
1. Add or change content.
2. Share the file and collaborate with others.
3. View the presentation in Slide Show.
Duplicate a slide
In the pane on the left, Ctrl+click or right-click the slide thumbnail that you want to duplicate, and then
click Duplicate Slide. (To add a slide from another presentation, see Reuse (import) slides from another
presentation.

Q2. What is Microsoft PowerPoint and how does it work? And also mention the extension for
powerpoint files.
Ans:-MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make
presentations for personal and professional purposes
Given below are a few important things that one must know about the development and introduction of
Microsoft PowerPoint:
· The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis
Austin.
· It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
· The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
· It is a presentation-based program that uses graphics, videos, etc. to make a presentation more
interactive and interesting.
· The file extension of a saved Powerpoint presentation is “.ppt”.
· A PowerPoint presentation comprising slides and other features is also known as PPT.
Uses of PowerPoint Presentation
PowerPoint presentations are useful for both personal and professional usage. Given below are a few of
the major fields where PPT is extremely useful:
· Education – With e-learning and smart classes being chosen as a common mode of education today,
PowerPoint presentations can help in making education more interactive and attract students towards
the modified version of studying
· Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using
graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the
viewer if being read
· Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
· Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns,
photograph, etc. can be added to the resume
· Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of
a company, business, student’s marks, etc. is easier using PPT
·
Q3. Which shortcut key is used to start and exit from the slideshow?
Ans:-“F5”shortcut key is used to start slideshow and “Esc” shortcut key is used for exit from slideshow.
Q4. What do you understand by Slide view? How could you add Header/Footer in PowerPoint?
Ans:-A series of pages which contain text and images for an audience presentation is known as a Slide
show
Explanation:
· A slide show is a collection of images or information pages (slides), which are often displayed on a large
screen using a video projector.
· Displays an image folder sequentially or randomly on the screen continuously. Slide shows are created
through stand-alone apps or a picture editor slide show function.
· Such programs generally have a variety of transitional effects, which may either be randomly selected or
interspersed between images (cut, fade, clean, etc.). The user chooses the interval between images and
an audio file to provide background music.
· Some programs allow the slide show to be burned onto a DVD or CD with a self-contained viewer which
is sent to family and friends.
· Microsoft PowerPoint can create easy to complex designs and create presentations with as many slides
as possible. Google Docs also offers an application that allows several people to work on the
presentation
· Specific software, such as applications from Adobe and IBM, are also available for slides and
presentations. Typically shown on a projector or TV after the completion of slide shows.
Header and Footer:-
1. Click INSERT > Header & Footer.
2. On the Slide tab, check Footer.
3. In the box below Footer, type the text that you want, such as the presentation title.
4. Check Date and time to add that to your slides.
5. Check Slide number to add that to your slides.
6. To stop the footer from appearing on the title slide, check Don't show on title slide.
7. Click Apply to All. Or, if you want the footer information only on the selected slide, click Apply instead of
Apply to All.

Q5. What are the uses of powerpoint and mention some features?
Ans:-PowerPoint is well utilized to create a slideshow of valuable information through charts, and
images for a presentation. It is commonly practiced in business and school presentations. It is an
absolute presentation graphics package that gives you everything needed to create a professional-
looking presentation
1) Adding Smart Art Don’t confuse SmartArt with the similarly named WordArt. Where WordArt just
allows you to display text using a wide variety of different formats and effects, SmartArt is a
comprehensive and flexible business diagram tool that greatly improves upon the ‘Diagram Gallery’
feature found in previous versions of Office.

Click the insert SmartChart Graphic to choose from a selection of options.

SmartArt can be used to create professional diagrams that include pictures and text or combinations of
the two. An obvious use of SmartArt would be to create an organisation chart but it can be used for
many different kinds of diagrams and even to provide some variety to slides using text bullet points.
2) Inserting Shapes If you need to include some sort of diagram in your presentation, then the quickest
and easiest way is probably to use SmartArt. However, it is important to be able to include shapes
independently of SmartArt and worth being familiar with the various Drawing Tool format options.
Not only will they be useful if you do need to manually draw a diagram (and SmartArt doesn’t suit all
diagrams), but they can also be applied to objects on a slide that you might not immediately think of as
shapes. For example the box that contains your slide title or your content. This can be anything from text
to a video, or even the individual shapes in a SmartArt diagram.
As you can see, the gallery of available shapes is very extensive. Once you have selected your chosen
shape, you can just click in your slide to insert a default version of the shape or, to set a particular size
and position, click and drag with the mouse to create the shape and size you want.
 3) Inserting an Image Here are two content type icons which appear in new content Placeholders for
inserting pictures. You can Insert Picture from File or Insert Clip Art. Alternatively, the Illustrations group
of the Insert ribbon tab includes the same two tools. In addition, PowerPoint 2010 has a new
‘Screenshot’ option that allows you to capture an entire window or part of a window for inclusion on a
slide. You can also copy any image and just paste it directly to a slide.

Insert Picture from File allows you to browse to an image file saved somewhere on your system whereas
Clip Art is held in an indexed gallery of different media types. Clip Art is not limited to pictures: ‘The
Results should be:’ box lets you choose between: ‘All media file types’ and one or more of the following
different types:
· Illustrations
· Photographs
· Video
· Audio
Once you have found the image you want to use, click on it to insert it into the current slide. You can
now re-size and move the image accordingly with further editing options available when you right click
the desired image.Using a video in your presentation can help capture attention of the audience and
increase message retention.
4) Slide Transitions Properly used, slide transitions can be make your presentations clearer and more
interesting and, where appropriate, more fun. Badly used, the effect of slide transitions can be closer to
irritating or even nauseating. Simple animation effects are often used to add interest to bullet point text.
Much more extreme animation effects are available but, in most cases, should be used sparingly if at
all.Two main kinds of animation are available in a PowerPoint presentation: the transition from one
slide to the next and the animation of images/text on a specific slide. In PowerPoint 2010 & 2013 there is
also a separate Transitions ribbon tab that includes a gallery of different transition effects. These can be
applied to selected slides or all slides. If you want to apply different transition effects to different groups
of slides, then you might want to choose ‘Slide Sorter’ view from the Presentation Views group of the
View ribbon.

5) Adding Animations Whereas the transition effects are limited to a single event per slide, animations
can be applied to every object on a slide – including titles and other text boxes. Many objects can even
have animation applied to different components, for example each shape in a SmartArt graphic, each
paragraph in a text box and each column in a chart. Animations can be applied to three separate ‘events’
for each object:
Entrance – how the object arrives on the slide
Emphasis – an effect to focus attention on an object while it is visible
Exit – how the object disappears from the slide
To apply an animation effect, choose the object or objects to be animated, then choose Animation Styles
or Add Animation from the Animations toolbar.
Where an animation is applied to an object with different components (for instance a SmartArt graphic
made up of several boxes), the Effect Options tool becomes available to control how each component
will be animated. So for example, your animation can be used to introduce elements of an organisation
chart to your slide one by one.
-------------------***---------------------
 Internet and e-mail Assignment
•

Q1. What is an Internet Service Provider (ISP)?

Ans:-The term Internet service provider (ISP) refers to a company that provides access to the Internet to
both personal and business customers. ISPs make it possible for their customers to surf the web, shop
online, conduct business, and connect with family and friends—all for a fee. ISPs may also provide other
services including email services, domain registration, web hosting, and browser packages. An ISP may
also be referred to as an information service provider, a storage service provider, an Internet service
provider (INSP), or any combination of these three based on the services the company offers.
·
· An Internet service provider (ISP) is a company that provides web access to both businesses and
consumers.
· ISPs may also provide other services such as email services, domain registration, web hosting, and
browser services.
· An ISP is considered to be an information service provider, storage service provider, Internet network
service provider (INSP), or a mix of all of them.
· Internet use has evolved from only those with university or government accounts having access to nearly
everyone having access, whether it's paid or free.

· Access has gone from dial-up connections to high-speed broadband technology.

Q2. What is a URL?

Ans:-URL stands for Uniform Resource Locator. A URL is nothing more than the address of a given
unique resource on the Web. In theory, each valid URL points to a unique resource. Such
resources can be an HTML page, a CSS document, an image, etc. In practice, there are some
exceptions, the most common being a URL pointing to a resource that no longer exists or that has
moved. As the resource represented by the URL and the URL itself are handled by the Web
server, it is up to the owner of the web server to carefully manage that resource and its
associated URL.

Here are some examples of URLs:

https://developer.mozilla.org https://developer.mozilla.org/en-US/docs/Learn/
https://developer.mozilla.org/en-US/search?q=URL Any of those URLs can be typed into your browser's
address bar to tell it to load the associated page (resource).

Q3. What is CC and BCC?

Ans:-first of all now we discuss What are CC and BCC in emails?
If you’ve ever sent an email, you’ve come across two fields right next to the “To” field: CC and BCC.
Simply put, CC and BCC are two ways you can include more people as recipients in an email.
What does CC mean?
In email sending, CC is the abbreviation for “carbon copy.” Back in the days before internet and email, in
order to create a copy of the letter you were writing, you had to place carbon paper between the one
you were writing on and the paper that was going to be your copy.
Just like the physical carbon copy above, CC is an easy way to send copies of an email to other people.
If you’ve ever received a CCed email, you’ve probably noticed that it will be addressed to you and a list
of other people who have also been CCed.
What does BCC mean?
BCC stands for “blind carbon copy.” Just like CC, BCC is a way of sending copies of an email to other
people. The difference between the two is that, while you can see a list of recipients when CC is used,
that’s not the case with BCC. It’s called blind carbon copy because the other recipients won’t be able to
see that someone else has been sent a copy of the email.
When should you use CC?
The use of CC is a bit of a debate, as it functions the same as adding multiple recipients in the “To” field.
What’s so special about CC?
Using CC is more a matter of etiquette than anything. The general rule is that the “To” field is reserved
for the main recipients of your email. Other interested parties can be included as a CC so they can have
their own copy of the email.
CCing other parties also makes it clear to all involved that the email has been seen by everyone.

When should you use BCC?

BCC has more solid uses. Here are the most common two:When you don’t want the primary
recipient to know.A good example could be when you’re having problems with an employee.
When sending them an email, you can BCC your supervisor or HR in the email so that they get a
copy of your correspondence. In this case, the other team members will receive it, but your fellow
employee will not see that other parties have been included in the correspondence.

When sending to a large list.

When you are sending an email to a list of family and friends that don’t know each other, for example,
put their addresses in the BCC field. The email will look as if it has been specifically sent to them since
there won’t be anyone listed as CCed. It also makes for a clean email, since there won’t be a long list of
recipients.

Q4. What is a formal email?

Ans:-A formal email is an email that you send to a person (or group of people) that you don't know or an
important email that you are sending to a person in a position of authority – your boss, for
example.Writing a formal email is similar to writing a formal letter, with the same structure, salutations,
and sign-off. They're free from spelling and grammatical errors, planned and written with a clear
purpose.Formal emails are polite, professional, and get straight to the point. They're 100% focused on an
outcome, leaving no room for mistakes or misunderstandings.

Formal email format

Creating great formal emails is very simple. There are just five parts to the perfect formal business email
format:
1. Subject
2. Greeting
3. Opening lines & Body
4. Closing
5. Sign-off
Each piece of correspondence follows the same formal email structure, which means that once you've
mastered it, you'll never need to change.

Formal email subject line

In business, time is money, so be brief.

Your subject line should be short and easy to understand. Tell your reader precisely what's in the
message. The ideal formal email subject line is a few words: "Leave Request", "Meeting Request", or
"Customer Complaint", for example. Formal email subject lines shouldn't attempt to be overly friendly
or funny either

Q5. What are the different types of emails?

Ans:-Here are the five most common types of emails:
· Newsletter emails
· Lead nurturing emails
· Promotional emails
· Milestone emails
· Survey emails
1. Newsletter emails:-Newsletters are very popular and are usually sent out on a consistent
schedule. They often contain the company’s blog content, upcoming events, and any updates
about your company that would be of interest to your subscriber.
2. Lead nurturing emails:-These emails involve guiding your leads through a sales funnel and converting
them into customers. The general idea of lead nurturing is that your subscribers are not yet ready to buy
from you. The customer/company trust first needs to be built. This is achievable through the helpful
content you’ll be sending out in these emails.
Since lead nurturing is not a once-off email but, rather, a series of emails approach, you can play around
with the different types of emails you can send that help to build that relationship.

3. Promotional emails:-Promotional emails are quite common in email marketing, which is why it’s
important to add more value to them instead of sending the old “15% off” type of email. One way to
achieve this is by highlighting the product or service on offer and then adding some valuable content
about what you’re selling .
4. Milestone emails:-There are several stages that a customer goes through while interacting
with any brand. As they go through the customer cycle (new subscriber to a customer), it’s
important to highlight milestones such as anniversaries and birthdays. Your milestone emails
are there to celebrate these moments.
5. Survey emails:-You’ll only get better at what you’re doing if you ask for feedback. The survey email
allows you insight into what you’re getting right and what you can improve on. It can also help you
understand your customers better and what they’re interested in receiving from your brand.

Q6. What is a home page?

 Ans:-A home page is the default or front page of a site. It is the first page that visitors see when they
load a URL. Web managers can control the home page as a way of directing the user experience. Home
pages are located in the root directory of the website. Many home pages act as a virtual directory for a
site — they provide top-level menus where visitors can go deeper into various areas of the site. For
instance, a typical website has a homepage with menu items like “about,” “contact,” “products,”
“services,” “press” or “news.”

In addition, the home page often serves to orient visitors by providing titles, headlines and images and
visuals that show what the website is about, and in some cases, who owns it and maintains it. One of the
best examples is the average business website, which has the business name in a prominent place, and
often features the logo, while also showing pictures related to that business, for instance, who works
there, what the business produces, or what it does in a community.
A home page is part of the natural way that the Internet has emerged to oriented Web users and help
them navigate all of the many sites on the global network.

Q7. What is email?

Ans:-

Introduction of Email
An electronic communication invented in the 1970s to do communication faster during the
era of letters and telegrams that changed the way people communicate with each other is
called an Email. Ray Tomlinson is called as the father of the email system, and he sent a
communication between two computer systems for ARPANET. Email is called so since it is an
electronic mail sent to a person or to a system, and unlike the normal mail, the physical
letter or paper is not needed for the same. Instead of a postal service and an address, an
email address and an internet connection are needed.

What is Email
· A method of exchanging messages instantly from one system to another with the help of the internet is called an Email. Initially, Email
usage was limited to users of the same computer, and it asked for the users to be online to receive the messages. Time changed, and now
we know how the mailbox looks. The mail can be sent to more than one recipient, and the recipient’s name can be hidden from others by
adding their names in Bcc.
· The process starts with an email client’s help by connecting it through a server called Simple Mail Transfer Protocol through the internet. A
dedicated port is assigned to the server to help the client transfer the messages through the mail. It is necessary to keep the header
information intact so that the recipient’s email address should be correct. SMTP converts the information to transfer the mail content
across the ports. The @ sign acts as a divider between the name and mail server, and hence SMTP looks for the mail server after @ sign.
· There are different clients for emails such as Outlook, Gmail, thunderbird etc. and mails can be sent and received from different clients.
When the domains are different, SMTP looks for the domains in Domain Name System, and with the help of an IP address, a signal is sent
to the recipient’s server saying about the email. Now the gateways are opened, and the mail is sent to the new server, and the
communication happens.

Importance of Email
· Business communication can be done easily without any security issues, and it is faster than any other forms of communication. Also,
contacts can be saved easily with the help of emails, and the past messages can be checked frequently rather than saving the data in the
local server. This helps to save storage space.
· Most of the emails come with a subject line, and hence it is easy to understand the matter inside the email and categorize them
accordingly. This helps in saving time checking for emails. Unwanted emails can be easily ignored and moved to spam folders.
· An informal communication tool where the language needs not be official as it is made to be simple as in a conversational talk so that the
business runs smooth. The emails can be used as a tool to start the conversation as it is fast, and hence the business can be made to run
smooth.
· Email is faster than it can be compared to one to one chat. As it can be made as an informational talk and as a serious business talk, email
works magic in both ways in terms of speed. No other tool is this faster to send messages.

Uses of Email
· The one use that comes to focus more often is that we can contact the person any time of the day, and he/she can read the mail and
respond at their own convenience. This makes the email to respect the individual’s time and avoid unnecessary communications.
· The traditional method of contacting people anywhere in the world used to be costly. With a single click, mail can be sent to anyone who
has a mail address, which helps to maintain contacts easily. And this is done with no cost at all if the system is connected to the internet.
· Emails can be used for many purposes and this depends on the person who uses them. It can be used as a means of communication,
informing a failure or an update, helping the team with instructions and guidelines to follow, route map for a trip, instructions to be
followed for cleaning or hospitalizing and anything that seems relevant to the user.
· In educational terms, emails can be sent to apply for admissions, receive results and job offers. It helps the communication smooth and
simple that people find it easy by clicking on the send button.

Advantages
Some of the advantages are given below:

· The main advantage we could think of email is that it is paperless. The documents of instructions and
status updates can be sent through the mail rather than typing it in papers and distributing the same.
This makes the work easy with less clutter and environment friendly.
· When there is a history of emails to be referred for a particular document, we can add a reference to
the email and the process can eb made simple rather than going through the entire mail chain. Alerts
can be set for emails, and it can be scheduled to send the emails on time so that the recipients receive
the mails at the intended time.
· Photos or any documents can be shared easily to various people through a single mail, and it is received
sooner by them. Also, as cloud storage, this can be saved permanently in the mailbox. Any details,
including the time and the list of recipients who received the messages, can be saved and sorted if
needed using emails.
· The users can set automated replies for the emails they receive, and this helps to save time.
Email etiquette to be followed while sending an email. This helps the user to sort out the
emails and check for the important ones. Also, viruses spread through the attachments in the
mail. Small disadvantages can be avoided for the bigger good of society, and hence judicial
usage of emails helps people in many ways

Q8. Who is the father of an internet and father of email?

Ans:-Father of internet :- Vint Cerf, born June 23, 1943, designed the TCP/IP protocols and the internet
architecture with his co-designer Robert E. Kahn. Known as the “Father of the Internet”, Cerf began work
at the United States Department of Defense Advanced Research Projects Agency (DARPA) in 1973 at the
request of Kahn.Kahn had successfully demonstrated ARPANET, a network of computers capable of
intercommunications in 1972, but needed a packet-switching protocol that let computers interact
regardless of their hardware configuration. That’s when he thought of Cerf. Cerf came to play a critical
role in shaping today’s internet.

father of email:-Raymond samuel Tomlinson was a pioneering American computer programmer who
implemented the first email program on the ARPANET system, the precursor to the internet, In 1971; he
is internationally known and credited as the inventor of email.

-------------------***--------------------
MS-Excel Assignment
 Q1. Create a MS Excel file and save it as <activity2>. In this workbook create Student records as
following-
STUDENT_ID STUDENT_NAME Total Marks Percentage Status
Marks Obtained
1 Priya 500 150
2 Anemi 500 450
3 Richa 500 423

Highest
Percentage
Lowest Percentage

a. Find the highest Percentage.

b. Find the lowest Percentage.
c. Show the use of conditional formatting for PASS, FAIL students in the Status column.
Ans:-
STUDENT_ID STUDENT_NAME Total Marks Percentage Status
Marks Obtained
1 Priya 500 150 30% Fail
2 Anemi 500 450 90% Pass
3 Richa 500 423 85% Pass

Highest 90%
Percentage
Lowest Percentage 30%

Q2. Type the following worksheet.

• Calculate House Rent (if Basic Salary is greater than 5000 then 45% otherwise 30%)4.
• In Basic Salary” column values greater than 10,000 not allowed.
• Calculate Conv. Allowance (if Basic Salary is greater than 5000 then 30% otherwise 20%)5.
• Calculate Medical Allowance (if Basic Salary is greater than 5000 then 60% otherwise 45%)6.
• Calculate Gross Pay7.
• Calculate Tax (if Gross is greater than 15000 then 10% otherwise 0)8.
• Calculate Net Pay9.
• Calculate total salary of those employees whose salary is less than 500010.
• Count no. of employees who are not giving tax
 Ans:-

Q3. Explain:
a. What are cells?
Ans:-Cells are the boxes you see in the grid of an Excel worksheet, like this one. Each cell is
identified on a worksheet by its reference, the column letter and row number that intersect at the cell's
location. This cell is in column D and row 5, so it is cell D5. The column always comes first in a cell
reference.
b. How would you format a cell? What are the options?
Ans:-There is various way of formatting cell:-
*To change the font
*To change the font size
*To change the font color
*Text alignment
*To change horizontal text alignment
*To change vertical text alignment
*To add a border
*To add a fill color
* To apply a cell style
*To apply number formatting

c. What is Freeze Panes in MS-Excel?

Ans:-When you freeze panes, Excel keeps specific rows or columns visible when you scroll in the
worksheet. For example, if the first row in your spreadsheet contains labels, you might freeze that row
to make sure that the column labels remain visible as you scroll down in your spreadsheet.

When you split panes, Excel creates either two or four separate worksheet areas that you can scroll
within, while rows or columns in the non-scrolled area remain visible.

d. What is Ribbon?
Ans:-A ribbon or ribbon panel is the combination of all tabs except the File tab. The ribbon
Panel shows the commands we need to complete a work. It is a part of the Excel Window. It contains
several task-specific commands that are grouped under various command tabs. Additionally, the Ribbon
panel provides instant access to the Excel help system, allowing us to search for information easily. The
Ribbon Panel also provides screen tips. A descriptive text, also known as a screen tip, is displayed when
we position the mouse pointer on a command in the Ribbon Panel.
The following tabs appear on the Ribbon Panel:
1. Home
2. Insert
3. Page Layout
4. Formulas
5. Data
6. Review
7. View

e. What are the advantages of using formula in Excel sheet?

Ans:-Excel is an spreadsheet program for manipulating data. It can store, arrange, organize, calculate
and display data ind visual charts. Excel formulas are often used to perform automated math operations
to data in the spreadsheet.
Description:-An Excel formula is a set of instruction that tells the program what it should so with certain
data. Starting the text in a cell with "=" tells Excel that what follows is a formula. Excel also has
functions, or pre-programed functions that automatically perform common calculations.
Purpose:-Formulas can be used to perform many operations and tasks automatically. Users can type
numbers directly into the formulas or use cell references, so the formula will use whatever data the
referenced cells contain.
Benefits:-Formulas can be copied and pasted to different cells and even to different worksheets. So
users don't have to recreate the same formula if they want to perform the same operations over several
sets of data. Formulas can be used for a set of two numbers or across a range of several cells of data.
-----------***-------------

MS-DOS Assignment

Q1. Perform the task as given below:

o Create two new subdirectories labeled: PUBLIC and PRIVATE in the WORK directory.
o Create two subdirectories labeled PROGRAMS and DATAS in the PUBLIC directory.
o Create a subdirectory labeled DOCUMENT in the PRIVATE directory.
o In the DOCUMENT directory create a text file named mylive.txt, and write your firstname,
lastname, birth date in this file.
Ans:- C:\ >md work
C:\>cd work
C:\>works md PUBLIC PRIVATE
C:\>cd
C:\>md PUBLIC
C:\>cd PUBLIC
C:\PUBLIC>md PROGRAMS DATA
C:\PUBLIC>cd
C: cd work
C:\work>cd PRIVATE>DOCUMENT
C:\work>PRIVATE>DOCUMENT>COPY CON MYFILE.TXT Rashi kumari sahu 28-04-2000
 Q2. Write a batch program called EX2.BAT that creates the following directory structure on drive D
(write the code and print the tree output and paste in your assignment)

Ans:-

Q3. Write the steps for creating and deleting any file/folder on screen.

Ans:-To Create a Folder with CMD:-

Step 1. Open Command Prompt.
Step 2. Go to the Folder Location
After you enter into Command Prompt, you are at C:\Users\YourName by default. If you want to create
a folder in another directory, you can type cd folder path (replace the folder path with the actual folder
location), and press Enter to go to the desired directory.
Step 3. Create a Folder with CMD
Then you can type mkdir folder name (replace folder name with the exact name of the folder you want
to create), for instance, mkdir work. After you type the command line, you should press Enter key to run
this command to create the folder.

To Delete a Folder in Command Prompt:-

Step 1. If you want to delete a folder with CMD, you can follow the same instructions above to enter into
Command Prompt and go the directory you want to delete a folder.

Step 2. Then you can type rmdir /s folder name (replace folder name with the exact folder name you’d
like to delete), e.g. rmdri /s work. If the folder name has a space between words, you should place the
folder name in quotations, e.g. rmdir /s “work 2020”. Finally hit Enter to execute the command, and type
“Y” to confirm the action.
 Q4. Name the command with syntax:
a. This command displays a list of files and subdirectories in a directory.
Ans:-Directory Syntax:>dir
b. To view the context of a file
Ans:-Type command Syntax:>txt
c. To compare a disk with another disk
Ans:-Disk command Syntax:>diskcomp a:b
d. Display the current date
Ans:-Date Syntax:>Date
e. Delete a file
Ans:-Delete Syntax:>del

Q5. What is MS-DOS and why you need DOS?

Ans:-Microsoft Disk Operating System, MS-DOS is a non-graphical command line operating system
derived from 86-DOS that was created for IBM compatible computers. MS-DOS originally written by
Tim Paterson and introduced by Microsoft in August 1981 and was last updated in 1994 when MS-
DOS 6.22 was released. MS-DOS allows the user to navigate, open, and otherwise manipulate files
on their computer from a command line instead of a GUI like Windows.
Today, MS-DOS is no longer used; however, the command shell, more commonly known as the
Windows command line is still used by many users. The bottom image is an example of a Windows
command line window running in Microsoft Windows 10.
Most computer users are only familiar with how to navigate Microsoft Windows using the mouse.
Unlike Windows, MS-DOS is navigated using MS-DOS commands. For example, if you wanted to see
all the files in a folder in Windows you would double-click the folder to open the folder in Windows
Explorer. In MS-DOS, you would navigate to the folder using the cd command and then list the files
in that folder using the dir command

Why we need MS-DOS:-A disk operating system (abbreviated DOS) is a computer operating system that
resides on and can use a disk storage device, such as a floppy disk, hard disk drive, or optical disc. A disk
operating system must provide a file system for organizing, reading, and writing files on the storage disk.
With the help of commands we can get hands in command soo we are able to learn programing
language .