PSM-COM 1 Management Review

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The key takeaways from the document are that the company has procedures to periodically review its Safety Management System both onshore and onboard vessels to ensure compliance with regulations and identify areas for improvement.

The purpose of reviewing the Safety Management System is to describe the activities required to carry out the periodic reviews ashore/onboard of the company's Safety Management System in conformity with the ISM Code and MLC 2006.

The documents reviewed as part of the SMS review process include internal audit reports, safety inspection reports, incident investigation reports, survey reports, safety meeting minutes, changes in regulations, and emergency response drill results.

PSMM/COM - 01

COMPANY OPERATION MANUAL Ver. : 00


PROCEDURE 1: SAFETY MANAGEMENT SYSTEM Date : 04.01.2022
REVIEW Page : 1/4

AUDIT AND REVIEW

PROCEDURE 1
SAFETY MANAGEMENT SYSTEM REVIEW

Composed by Verified Approved by

Full Name Composers Dang Quoc Thinh Ho Truong Giang

Signature Signed

Date 04.01.2022 04.01.2022 04.01.2022

PVTRANS SHIPS MANAGEMENT CO. – PSM


PSMM/COM - 01
COMPANY OPERATION MANUAL Ver. : 00
PROCEDURE 1: SAFETY MANAGEMENT SYSTEM Date : 04.01.2022
REVIEW Page : 2/4

1. PURPOSE
Purpose of this procedure is to describe the activities required to carry out the periodic reviews ashore/
onboard of the PSM’s Safety Management System in conformity with the ISM Code and MLC 2006.

2. SCOPE
Safety Management System of both PSM Office and Vessels.

3. DEFINITIONS
SMS Review: means review, examination of SMS in order to find out irrational matters or defects of
SMS to improve.
MLC 2006: Maritime Labor Convention 2006.
Safety Management System: SMS (Abbreviation in Vietnamese: HTQLAT)

4. RELATED DOCUMENTS
Internal Audit Procedure

5. RESPONSIBILITIES
The General Director shall preside over the SMS Review Meeting. He is responsible to supervise the
implementation of the Action Plan which has been developed in the SMS Review Meeting.
DPA is responsible to prepare the programmed and contents of SMS Review Meeting.
The Master is responsible to implement the procedure onboard the vessel.

6. PROCEDURES
6.1 General

PSM shall accept and review feedbacks and innovatory ideas from Vessels about condition of SMS
onboard. Innovatory ideas may be the changes of procedure, resource requisitions or proper measures
which required carrying out by PSM.

PSM always desires to substantiate SMS to perform effectively and be updated regularly. The
conformity of SMS with ISM Code shall be periodically audited and reviewed.

6.2. Review

The review of SMS shall at least base on these documents:

1. PSM’s SMS implementation general report;


2. SMS Internal Audit Reports at the office and on board the ship; Safety Inspection Reports, the
result of unannounced visits, Unsafe Act – Unsafe Condition Reports; and results of vetting and
pre-vetting.
3. SMS’s External and Third-party Audit Report by Clients and organization’s regulatory body;
4. Incident Investigation Reports, Non-conformities,
5. Survey reports of Classification Organizations regarding machinery and hull, including
recommendations;
6. Safety Inspection reports of Flag States and Port Authorities;
7. Compliance with MLC 2006 regulations.
8. Minutes of Safety Meeting of Vessels (proposals for improvement and innovation);
9. Changes of laws and regulations of State or Government.

PVTRANS SHIPS MANAGEMENT CO. – PSM


PSMM/COM - 01
COMPANY OPERATION MANUAL Ver. : 00
PROCEDURE 1: SAFETY MANAGEMENT SYSTEM Date : 04.01.2022
REVIEW Page : 3/4

10. The result of emergency contingency response drills and exercises.


11. Effective energy
12. HSE Requirements of client

SMS Management Review Committee must decide active direction and general principles. SMS
Management Review Committee must make actions plans that must be done. Individuals/units have to
responsible to carry out these actions and fix deadline to complete above actions plan. This plan must
be monitored and updated to The Board of General Director by DPA periodically.

The review of SMS onboard the vessel shall at least base on these documents:

1. Safety inspection reports;


2. Incident Investigation Reports, Non-conformities, Unsafe Act – Unsafe Condition Reports;
3. Survey reports of Classification Organizations, including recommendations;
4. Safety Inspection reports of Flag States and Port Authorities;
5. Compliance with MLC 2006 regulations.
6. Minutes of Safety Meeting of Vessels (proposals of improvement and innovation);
7. Changes of laws and Regulations of State and Government;
8. Major Non-conformities found by external bodies;
9. New risks and hazards identified.
10. Effective energy

6.3. Membership

The participants of SMS Review Meeting consist of, but not limit:
 The Director – Chairman;
 Vice Directors;
 DPA;
 Safety & Quality Manager;
 Administration & Personnel Manager;
 Technical Manager ;
 Commercial & Logistics manager
The Director may assign any participant to take note the Minutes of the Meeting.

Participants who take part the Review Meeting onboard vessels consist of:
 Master (Head of Safety Committee).
 Chief Engineer.
 Chief Officer.
 Second Engineer.

Master may assign any participant to take note the Minutes of the Meeting. document retain

6.4. Period of Review

PSM’s SMS must be reviewed is not over 12 months. ISO management review meeting may
combine with SMS review meeting if condition permitting.

In special cases which relate to serious situations happened of safety and pollution, the special SMS
Review Meeting shall be conducted. Main foundations for special SMS Review Meeting are:

PVTRANS SHIPS MANAGEMENT CO. – PSM


PSMM/COM - 01
COMPANY OPERATION MANUAL Ver. : 00
PROCEDURE 1: SAFETY MANAGEMENT SYSTEM Date : 04.01.2022
REVIEW Page : 4/4

 Major Non-conformities.
 Major Non-conformities which have been found out during the external audit

Before off going Master leaves his duty to his successor, he shall review SMS. In case of the period of
working on board over 06 months, the review shall be performed at least once each six months by
Master. The off going Master is responsible to hand over the out standing matters of SMS to
oncoming Master to continue making improvement. After SMS Review Meeting onboard Vessel,
Master shall send 01 copy of Management review report onboard to DPA.

7. RECORDS
Management review report on board (ADN-25)
Department manager review PSMM-COM-05
SMS review report

PVTRANS SHIPS MANAGEMENT CO. – PSM

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