• 40 years ago, on April 4, 1975, Bill Gates • A package of softwires or a Suite of

and Paul Allen, friends from Lakeside products developed by Microsoft

School in Seattle, formed a little Corporation that includes.
partnership. Gates was 19 and Allen 22. o Word - text editor
That partnership was called Micro- soft. o Excel – spreadsheet
The 40-year-long journey saw Microsoft o PowerPoint-presentations
evolving into one of the world's largest o Outlook - e-mail
technology companies and is marked o Access – database
with numerous milestones. o Publisher - brochures,
• "Is a leading global vendor who calendars, postcards, etc.
provides computer software, hardware, • The current version is Microsoft Office
mobile and gaming systems and cloud 2019 which was released on September
services" It’s important to know the 24, 2018. Succeeding Office 2016 &
Microsoft Excel version history since the Office 365.
version 1 in 1985 and current version
Office Standard 2019.

• Word
• PowerPoint
• Excel
• Outlook

• Text processor to create documents

• Templates for different types of
documents
• Web pages
• Microsoft Word or MS-WORD (often
called Word) is a graphical word
processing program that users can type
with. It is made by the computer
company Microsoft. The purpose of the
MS Word is to allow the users to type
and save documents. Similar to other
word processors, it has helpful tools to
make documents.
 • Border and shading
• Searching a word and replacing it by
another word
• Text: Font, size, colour, • Inserting table
bold/italic/underline
• Layout: Bullets, numbering, alignment

• With this application, we can check for

grammar and spelling errors. We can
also get visual edge through text
modifications.
• With the WordArt feature, we can
choose a compelling design that can
match the theme. Besides the WordArt
feature, we can also modify the visual
look of our text the way we want to.
• Sending Letters
• News Articles
• Scholarly Documents
• Envelopes
• Blog Posts
• Homework and Assignments
• Publishing of Books
• Compelling Documents

• Creating and saving a file

• Editing and formatting a document
• Paragraph formatting
• Inserting header and footer and Page
number
• Checking spelling and grammar
• Subscript and superscript
• Inserting symbols
• Print preview and printing
• Inserting clipart, word art, and picture
• Page setting
• Bullets and number
• Software to make presentations
• Templates and different designs
• Same menus as Microsoft Word
• PowerPoint is a complete presentation
graphics package. It gives you
everything you need to produce a
professional-looking presentation.
PowerPoint offers word processing,
outlining, drawing, graphing, and
presentation management tools--all
designed to be easy to use and learn.
• It is bundled together with Word, Excel
and other office productivity tools. The
program uses slides to convey
information rich in multimedia.
PowerPoint is a highly innovative and
versatile program. PowerPoint is
packed with a wide range of graphical
and communication tools.
 • Slides pane: To the left of the slide is an
area that shows thumbnail icons of your
• Text slides. You can use this area to easily
• Font should be easy to read navigate to other slides in your
• Text colour with high contrast to the presentation.
background
• Big font size
• Less text is better
• Use the same formatting throughout
the presentation
• Pictures and figures • Start with a Built-in Layout
• Choose understandable figures • Rearrange Slides for Effectiveness
• Pictures with high quality • Adding Smart Art
• Pictures and figures should be relevant • Tell me What do you want to do
• New Office Themes

• Be careful with use of animations

• Know what you are presenting
1. Click on the Office Start button.
• Don't read from the slide 2. Click on the PowerPoint 2019 icon from
• Speak to the people the options panel.
• Speak loudly 3. The PowerPoint Template window will
• Practice before presentation! appear.
4. Click on the Blank Presentation icon.

• Ribbon: Across the top of the screen, • The purpose of Windows Features is to
just below the Microsoft PowerPoint enable the user to perform routine
title, is PowerPoint's main user- tasks related to the Microsoft
interface gadget. applications. All Office applications
• File tab: The first tab on the Ribbon is share a common appearance and
called the File tab. You can click it to similar features. Windows Features
switch the program into a special mode provide a quick means to execute
called Backstage. Commands. Below are some pertinent
• Quick Access toolbar: Just above the PowerPoint features:
Ribbon is the Quick Access toolbar, Its
purpose is to provide a convenient
place for the PowerPoint commands
you use the most often.
 • Placeholders are designated by dotted
lines; they appear on a slide as guides,
but they will not appear on the finished
presentation. In order to edit text, click
once inside of the Text Placeholder and
the insertion point will appear; then
begin to type your text.

• Slides in a presentation are similar to

pages in a word processing document.
All slides and graphics are saved in one
file (example: keys.xppt). Use the
PowerPoint file to present the
information in the following ways:
o On-screen slide show: The
keys.xppt file displays the slide
show on a monitor or
computer-projected large
screen.
o Web pages: The keys.xppt file
can be saved as Web page and
then published on the Web.
o Overhead transparencies:
The keys.xppt file can be
printed as transparencies
(Important: Make sure the
appropriate transparencies are • Online Pictures are any type of
used for your printer model. computerized images such as artwork
The wrong type of and photos. You can make your
transparencies can melt inside presentation more eye-catching and
your printer.). entertaining by adding Pictures.
o Handouts: The keys.xppt file
can print two to nine mini slides
per page.
• PowerPoint has a set of Master Slides
• Microsoft Excel is a spreadsheet
available for every Design Theme. The
application developed by Microsoft for
three Masters include a Slide Master,
Microsoft Windows, Mac OS X, and iOS.
Handout Master, and Notes Master.
It features calculation, graphing tools,
Masters correspond directly to the
pivot tables, and a macro programming
slides. Masters contain the elements
language called Visual Basic for
that appear on every slide and control
Applications. Also known as & for:
the format for all slides in a
o Mathematical software
presentation, which provides a
o Spreadsheets to make
consistent appearance for each slide.
statistical calculations
o Formula for calculations of
different results in a set of data
o In & Out data
• Microsoft Office has multiple o Graphical view of statistics
Illustration and Image features to
enhance your document with numerous
graphics, sound, and motion.
PowerPoint allows you to insert
• Microsoft originally marketed a
Illustration and Image features such as
spreadsheet program called Multiplan
Tables, Charts, SmartArt, Pictures, and
in 1982, which was very popular on
Media Clips within the Text
CP/M systems, but on MS-DOS systems
Placeholders.
it lost popularity to Lotus 1-2-3. This
promoted development of a new
spreadsheet called Excel which started
with the intention to 'do everything 1-2-
• Hidden slides are excluded from an on- 3 does and do it better'. The first
screen presentation. Slides can be version of Excel was released for the
hidden that are not pertinent to the Mac in 1985 and the first Windows
presentation, but have valued version was released in November
information for your reference. This 1987. Lotus was slow to bring 1-2-3 to
command can be done in the Normal or Windows and by 1988 Excel had started
Slide Sorter View mode. to outsell 1-2-3 and helped Microsoft
achieve the position of leading PC
software developer. This
accomplishment, dethroning the king of
the software world, solidified Microsoft
as a valid competitor and showed its
future of developing graphical software.
 • Bring data together
Microsoft pushed its advantage with
o Excel can be used to bring
regular new releases, every two years
information from various files
or so. The current version for the
and documents together, so
Windows platform is Excel 11, also
that it exists in a single location.
called Microsoft Office Excel 2003. The
As well as raw data and
current version for the Mac OS X
information from other
platform is Microsoft Excel 2004.
spreadsheets, it is possible to
import text and images. Other
objects can be added using the
Insert tab, or additional
• Build great charts spreadsheets can be added to
o Using pie charts, graphs and the file.
clustered columns adds
meaning to data, which
otherwise may just exist as row
after row of numbers. These
visualisations can add extra • 1987 EXCEL 2.0 FOR WINDOWS
emphasis to business reports • 1990 EXCEL 3.0
and persuasive marketing • 1992 EXCEL 4.0
material. • 1993 EXCEL 5.0
• Use conditional formatting • 1995 EXCEL FOR WINDOWS 95
o Excel users can format their (VERSION 7.0)
spreadsheets using different • Microsoft Excel 95
colours, bolds and italics, to • 1997 EXCEL 97 (VERSION 8.0)
differentiate between columns o Included in Office 97 (for x86
and bring the most important and Alpha). This was a major
data to the fore. upgrade that introduced the
• Help identify trends paper clip office assistant and
o Excel allows trend lines to be featured standard VBA used
extended beyond the graph, to instead of internal Excel Basic.
offer predictions of future It introduced the now-removed
activity - and such forecasts can Natural Language labels. This
help businesses develop their version of Excel includes a flight
future strategy. simulator as an Easter Egg.
• 1999 EXCEL 2000 (VERSION 9.0) • 2010 EXCEL 2010 (VERSION 14)
o Included in Office 2000. This o Multi-threading recalculation
was a minor upgrade, but (MTR) for commonly used
introduced the upgrade to the functions
clipboard where it can hold o Improved pivot tables
multiple objects at once. The o More conditional formatting
Office Assistant, whose options
frequent unsolicited o Additional image editing
appearance in Excel 97 had capabilities
annoyed many users, became o In-cell charts called spark lines
less intrusive. o Ability to preview before
• 2001 EXCEL 2002 (VERSION 10) pasting
o Included in Office XP. Very o Office 2010 backstage feature
minor enhancements. for document-related tasks
• 2003 EXCEL 2003 (VERSION II) o Ability to customize the Ribbon
o Included in Office 2003. Minor o Many new formulas, most
enhancements, most significant highly specialized to improve
being the new Tables accuracy
• 2007 EXCEL 2007 (VERSION 12) • 2013 EXCEL 2013 (VERSION 15)
o Included in Office 2007. This o Improved Multi-threading and
release was a major upgrade Memory Contention
from the previous version. o Flash Fill
Similar to other updated Office o Power View
products, Excel in 2007 used o Power Pivot
the new Ribbon menu system. o Timeline Slicer
This was different from what o Windows App
users were used to, but the o Inquire
number of mouse-clicks needed o 50 new functions
to reach a given functionality
were generally fewer (e.g.,
removing gridlines only
required two mouse-clicks
instead of five). However, most
business users agree that the
replacement of the
straightforward menu system
with the more convoluted
ribbon dramatically reduces
productivity.
• No MS-DOS version of Excel 1.0 for • The calculated results are accurate and
Windows ever existed: the Windows reliable.
version originated at the time the Mac • All kind of complicated calculations can
version was up to 2.0. There is no Excel be performed very easily.
6.0, because the Windows 95 version • The worksheet can be quite big in size
was launched with Word 7. All the and any part of it can be viewed or
Office 95 & Office 4.X products have edited.
OLE 2 capacity - moving data • It provides graphics facility.
automatically from various programs — • The entire worksheet or any part of it
and Excel 7 would show that it was can be printed in the desired format.
contemporary with Word 7. • The worksheet can be saved in an
• Version number 13 was skipped due to electronic file can be modified later.
superstition • An existing worksheet or any part of it
can be merged with a new worksheet.
• Electronic spreadsheet programs have
several mathematical, financial and
statistical functions which are built-in
• 1985 Excel 1.0 and are very user-friendly.
• 1988 Excel 1.5
• 1989 Excel 2.2
• 1990 Excel 3.0
• 1992 Excel 4.0
• 1993 Excel 5.0 (part of Office 4.X- • An excel document is referred to as
Motorola 68000 version and first workbook. A workbook holds one or
PowerPC version) more worksheets (Spreadsheets). In
• 1998 Excel 8.0 (part of Office 98) other words, a workbook is a collection
• 2000 Excel 9.0 (part of Office 2001) of worksheets stored in a single file. A
• 2001 Excel 10.0 (part of Office v. X) workbook is useful for grouping the
• 2004 Excel 11.0 (part of Office 2004) worksheets of a project together.
• 2008 Excel 12.0 (part of Office 2008)
• 2011 Excel 14.0 (part of Office 2011)

• 1989 Excel 2.2

• 1990 Excel 2.3
• 1991 Excel 3.0
• A worksheet is a table like document
containing rows and columns that holds
data and formula. There are 16,384 • A formula is an equation that performs
columns and 10,48,576 rows in each operations on a worksheet data
worksheet. The columns are named A,
B, C.....up to Z, then AA, AB, AC.....up to
ZZ, and then AAA, AAB, AAC....up to
XFD. Rows are numbered from 1 to
• All the formula have to begin with an
10,48,576. A box (column-row
equal sign [ ] › The = sign is followed by
intersection) in a worksheet is called a
the elements to be calculated [ ] ›
cell. There are 17,179,869,184 cells in
Operands are separated by calculation
each worksheet. Each cell has a cell
address or cell reference. A cell address
is formed by column letter and row
number. Ex: B12 is the cell address for
the cell located in column B and row 12.
• An operator specifies the type of
calculation that you intend to perform
on the elements of a formula. Excel
offers three main types of operators:
a) Arithmetic – for basic
mathematical operations.

b) Comparison – compare two

values.

c) Reference – combine ranges of

cells.
• A quantity upon which a mathematical
operation is performed
o A numerical value
o A cell or range reference
o A label
o A name
o A worksheet function

• The operations in a formula are

performed from left to right – following
the order of operator precedence
• You can change the of precedence of
operators by using parentheses ()

• Parentheses
• Exponent
• Multiply / Divide
• Addition / Subtraction

1. By placing an equal sign in the cell that

is to hold the result and then pointing
and clicking those cells that contain the
operands
2. By writing the cell addresses of cells
that you want to use for your
calculation in your result cell