DHUPAR CHEMICALS PVT LTD

Permit to Work

Procedure
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Contents
1.0 Purpose..........................................................................................................................................3
2.0 Scope..............................................................................................................................................3
3.0 References......................................................................................................................................3
4.0 Abbreviations.................................................................................................................................3
5.0 Definitions......................................................................................................................................4
6.0 Responsibilities...............................................................................................................................5
7.0 Types of Permit and Usage.............................................................................................................6
8.0 Communication..............................................................................................................................7
8.1 Display Board..............................................................................................................................7
8.2 Work Permit site Log..................................................................................................................7
8.3 Pre-job Discussion......................................................................................................................7
9.0 Procedure details...........................................................................................................................7
9.1 Job Preparation..........................................................................................................................7
9.2 Job Execution..............................................................................................................................7
9.3 Job Completion...........................................................................................................................8
10.0 Auditing..................................................................................................................................8
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1.0 Purpose

The purpose of the Permit to Work (PTW) procedure is to ensure that there is a formalized
process in place to authorize and control hazardous work by ensuring that adequate
precautions have been taken to safeguard people, property and the environment when the
work is being carried out. It is also to ensure that an effective means of communication has
been established about the hazardous nature of work to the supervisors, those who are
carrying out the work and to those who are working around the hazardous work area.
Although the PTW itself does not make the job safe, it ensures proper consideration
is given to the risks prior to commencement of work. The PTW serves as a record of the
authorization and completion of specific work.

2.0 Scope

The procedure shall be applicable to:

• All non-routine work that are classified as potentially hazardous or carried out in a
hazardous area;
• Routine work that have been categorized by the line department management as
potentially hazardous;
• All DCPL employees and contractor employees working at operational locations;
• All DCPL employees and contractor employees working at premises under DCPL
prevailing influences.

3.0 References

• HSE UK publication titled “Permit-To-Work Systems” -ISBN 0 7176 1331 3.

• Industrial Accident Prevention Association of Canada publication on Work Permits.
• Alberta, Canada Workplace Health and Safety Bulletin SH –013 on Safe Work Permits.
• PETRONAS PTS 60.049 rev.2

4.0 Abbreviations
AA Approving Authority
PTW Permit to Work
PA Permit Applicant
AEP/ SAEP Authorized Electrical Person / Senior Authorized Electrical Person
PPE Personal Protective Equipment
AGT Authorized Gas Tester
LEL Lower Explosive Limit
PEL Permissible Exposure Limit
JSA Job Safety Analysis
H2S Hydrogen Sulphide
PIC Person in Charge
ALARP as Low as Reasonably Practicable
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5.0 Definitions

Permit To Work A formal written system that authorizes specific work, at a specific
work location, for a specific time period. It is used to control and
coordinate potentially hazardous work by ensuring that all
foreseeable hazards have been considered and appropriate
precautions have been defined.

Permit Applicant The person who applies for the permit e.g. the foreman/
supervisor responsible for planning and execution of the work.

Approving The DCPL Person In-charge at the worksite who is authorized by

Authority management to sign the Permit To Work.
The DCPL Person In-charge is one of the following: - Field
Production Manager, Production Superintendent, Operations
Superintendent, Field Base Superintendent, Construction
Supervisor, Drilling Supervisor, Facility Supervisor.
In remote areas / facilities the Person In-charge may be delegated
to following: - Production Supervisor, Maintenance Supervisor or
Field Supervisor.

Authorized Gas A person, who is qualified, authorized and designated to test the
Tester function of approved gas test equipment and to test worksite and
confined spaces for gas and oxygen levels.

Non-Routine Work Work that is outside the regular operation of an operating facility.
In this respect maintenance and construction activities are
considered as non-routine.

Authorized A competent person who has been trained and authorized by

Electrical Person management to manage the operation, switching and isolation of
electrical switchgear and systems except for HV & EHV.

Senior Authorized A competent person who has been trained and authorized by
Electrical Person management to manage the operation, switching and isolation of
HV / EHV electrical switchgear and systems.

Worksite A list of control measures at the place of work execution to be

Preparations / taken before and during the work covered by the PTW.
Precautions

Personal Equipment that has to be worn by individuals to protect

Protective themselves against exposure to hazards while carrying out their
Equipment work.

Revalidation This applies to permits that have to be renewed daily for the
Certain jobs that take more than 1 day to complete. Revalidation
is the process of checking that the precautions are still intact and
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the approving authority is satisfied that the job can be done

safely.

6.0 Responsibilities

It is the responsibility of each DCPL employee and contractor to ensure that an appropriate
PTW has been issued for any non-routine and / or hazardous activity undertaken.

Area Supervisor • Review that the necessary precautions have been filled
the PTW by the applicant
• Go to the site to ensure that the safety precautions for
the job have been implemented by the PA
• Visit the site the site to ensure the precautions are in
place before requesting the AA to approve the PTW;
• Ensure that the PA has briefed all the workers on the PTW
requirements;

Authorized Gas • Ensure that the Gas Testing equipment is calibrated

Tester before use;
• Test for the level of Oxygen, combustible and toxic gases
in confined space areas and in areas where hot work is
carried out as specified by the AA in the PTW to determine
whether it is safe to carry out work;
• Ensure that continuous gas monitoring is carried out in
confined space areas; and
• Issue gas test certificates and attach them to the PTW.

Workers performing • Ensure that they understand the requirements of the

the work • PTW; Be skilled, qualified trained and competent to
perform the work, including the use of any personnel
protective equipment or rescue equipment;
• Adhere to the PTW requirements';
• Ensure the job is performed in a safe manner;
• Be aware of the hazards that could exist and have the
necessary controls in place;
• Make equipment and area safe on completion of the task;
• Make the work area safe and seek immediate advice if a
doubt or if circumstances or conditions change; and
• Ensure that all tags and signs are prominently displayed
so that personnel are aware that the equipment etc. is
isolated / not to be operated.

HSE Executive • To assist the PA in reviewing the PTW application;

• To assist the PIC/AA in reviewing the effectiveness of the
safety precautions that have been implemented for the
job
requiring the PTW;
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• To regularly monitor the effectiveness of the safety

precautions during the course of the job; and
• To visit the site on completion of the job to ensure that
proper housekeeping has been carried out and it is safe to
resume normal operations.

7.0 Types of Permit and Usage

Hot Work • Work using or generating heat that is sufficient to ignite gases,
vapors, dusts e.g. welding, burning, cutting, riveting, grinding,
drilling;
• Work involving the use of pneumatic hammers and chippers, non-
explosion proof electrical equipment (lights, tools, and heaters),
and internal combustion engines;
• Presence of flammable materials in the equipment being worked
on;
• Presence of combustible materials that burn or give off flammable
vapors when heated;
• Presence of flammable gases in the atmosphere, or gas entering
from an adjacent area, such as sewers that have not been properly
protected.
Cold Work All other hazardous non routine work that do not fall into other permit
categories
Electrical For specific work on electrical equipment and operations in power
systems to be carried out under the direct supervision of an AEP or CEP

Electrical • Electrical power isolation by an AEP or CEP when electrically

Isolation connected systems have to be worked for repair or maintenance
work; and
• Confirmation that an AEP and CEP has electrically isolated the
equipment to be worked on and suitable precautions have been
taken to prevent inadvertent re-connection.
Lifting • Lifting over unprotected process or wellheads
• Wire sling is not used for overhead crane
• Wind velocity exceeding 30 knots
• Visibility less than 30 meters
• Load path not fully illuminated
• Multiple crane lifts
• Lifts exceeding 8 tones
• Lift inside confined space
Excavation • To ensure that excavation can be made without damage to existing
buried facilities such as pipelines, drains and electric cables;
• To confirm that drawings and site has been checked and no
potential damage is possible; and
• Used in conjunction with Confined Space Entry Permit when
trenches or holes greater than 2metres in depth have to excavated
for laying of pipes, cables and drain pipes
Confined Space • For entry into tanks, vessels, large diameter pipes and working in
Entry trenches or holes greater than 2metres in depth
• Used in conjunction with other permits
Safety System • Covering the work on process or mechanical equipment
Bypass • Bypassing or overriding one or more process control, fire or gas
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alarm safety systems to prevent inadvertent facility shutdown.

Radiation When radioactive sources are used to carry out radiographic
examination of welding joints

8.0 Communication

8.1 Display Board

• The AA’s copy of the PTW shall be displayed on display board located in the
operations control centre or at a central location in a remote area / facility;
• The original copy shall be made available at the work site on a temporary display
board so that it can be checked from time to time to ensure that the safety
precautions are being adhered to at all times.

8.2 Work Permit site Log

A current and complete record of all permit to work / certificates shall be kept by
each facility. This record will serve as an information source when issuing additional
work permits / certificates. The following shall be logged in the work permit log: - •
Types of permit to work
• Number Permit to work
• Date and time permit to work was issued
• Specific work location
• Date and time permit to work was closed off

8.3 Pre-job Discussion

Pre-job discussion shall be conducted prior to commencement of any work under a

permit to work. The discussion is intended to ensure all the job crewmembers
understand the content of the permit to work and safe work procedures. Pre-job
discussion shall be documented.

9.0 Procedure details

9.1 Job Preparation

• The permit applicant shall fill up a permit to work form (in triplicate) with details
of the job to be done, specifying the facility, location, equipment, time limits and
tools to be used;
• The person in-charge shall specify other relevant permits required for the job
and all relevant operational and additional precautions - isolation methods for
equipment, safety precautions, PPE and other equipment - required for the job.
• Adjacent jobs that are carried out simultaneously shall be catered for.
• The PIC shall also specify other signatories required to validate the work permit.
• When the precautions have been detailed, the permit shall be returned to the
permit applicant to retain until the preparations are complete.
• Permit applicant confirms this by signing the permit.
• After obtaining the required signatures, the permit applicant shall return the
permit to the approving authority.
• The approving authority shall ensure the correctness and completeness of permit
and certificates. When all the actions are complete, the approving authority shall
sign the permit so that the job can be started.
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9.2 Job Execution

• Copy of work permit shall be retained in the office or control room of the facility
and the permit applicant displays original copy at worksite.
• Person in-charge may delegate his subordinates to follow the job execution.
• He or his subordinate shall regularly check the worksite as the process and
operational parameters / conditions may have changed.
• He has the power to stop the work at any time if the conditions have changed or
the persons executing the works are not observing the precautions.
• The hand-over from one operational shift to the next shall include a review of all
outstanding permits.
• Request for extension shall be done to the person in-charge.
• In case of emergency, a new work permit shall be issued for work continuation.
• Original permit to work can be used if the alarm happens to be false.

9.3 Job Completion

When the job is completed, the permit applicant shall sign off the permit and return to
person in-charge. The person in-charge may delegate site supervisor on his behalf to sign
for work completion and acceptance.
The work permit is evidence, which may be required for claims, due to injury or
compensation. The original shall, therefore be kept for as long as needed under local law.
At a minimum, it shall be kept for 2 years.

10.0 Auditing

• The purpose of permit to work auditing is to ensure the permit to work system to
function effectively;
• The Supervisor or Person In-charge shall inspect the permit to work log, Permit to
work for proper authorization and validation;
• Facilities shall be inspected to ensure that all precautionary measures have been taken,
pre-job discussion has been held;
• Management personnel may conduct the similar audit to ensure the above were done
correctly;
• Audit findings shall be presented to the HSE department for further review;
• Any changes to be made if deem necessary are the responsibility of HSE department.
• The purpose of permit to work auditing is to ensure the permit to work system to
function effectively;
• The Supervisor or Person In-charge shall inspect the permit to work log, Permit to
work for proper authorization and validation;
• Facilities shall be inspected to ensure that all precautionary measures have been taken,
pre-job discussion has been held;
• Management personnel may conduct the similar audit to ensure the above were done
correctly;
• Audit findings shall be presented to the HSE department for further review;
• Any changes to be made if deem necessary are the responsibility of HSE department.