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21 002 Edited

The document is a response from the Community Environment and Natural Resources Office in Region 1 to an audit observation memorandum regarding delays in submitting copies of NGP contracts. It provides three main points: 1) It acknowledges delays in 2019 and 2020 but cites factors beyond its control like coordination challenges and pandemic restrictions. 2) It notes the late submissions do not undermine the purpose of efficiently delivering public services. 3) It promises to be more mindful of submission deadlines going forward to avoid repeats of the observation.

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Maria Criselda Lucero
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60 views2 pages

21 002 Edited

The document is a response from the Community Environment and Natural Resources Office in Region 1 to an audit observation memorandum regarding delays in submitting copies of NGP contracts. It provides three main points: 1) It acknowledges delays in 2019 and 2020 but cites factors beyond its control like coordination challenges and pandemic restrictions. 2) It notes the late submissions do not undermine the purpose of efficiently delivering public services. 3) It promises to be more mindful of submission deadlines going forward to avoid repeats of the observation.

Uploaded by

Maria Criselda Lucero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Republic of the Philippines

1 DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES


Community Environment and Natural Resources Office
Region I
DENR Building, Southern, Tagudin, Ilocos Sur

FOR : MARIA CRISTINA N. POSERIO


Supervising Auditor IV
NGS Cluster 6 & 8

: DAISY P. SOLIAN
State Auditor IV
Audit Team Leader

DATE : November 26, 2021

FOR : Delay in the submission of NGP Contracts.

COMMENT

This has reference to the Audit Observation Memorandum (AOM) No. 21- 002 dated
October 20, 2021 from your good Office citing errors found out by the COA Technical Audit
Team due to failure to submit copies of the NGP contracts within the prescribed period with
delay ranging from 2 to 468 days which is a violation of Section 3.1.1 and 3.2.1 of the COA
Circular No. 2009-01 dated February 12, 2009.

In view of hereof, the CENR Office, Southern, Ilocos Sur, respectfully manifests and
submits its comment to the aforementioned audit observations.

Submission of NGP contracts in CY’s 2019, 2020 and 2021 is beyond the reglementary period as
set forth under Sections 3.1.1 and 3.2.1 of COA Circular No. 2009-001.

Please be informed that in the year 2019 although this Office is exerting all its efforts to
comply with all the requirements embodied in the COA Circular No. 2009-001, there are factors
encountered during the process that are beyond control, such as selection of the eligible people’s
organization, conducting talks/discussions with the barangay local government concerned,
submission of the PO’s and BLGU’s of the requirements needed, compliance with legal
requirements, preparation of contracts by the personnel in charge, signing process considering
that most of the partners are from far plang areas. Allocation of funds to every project could only
be done after thorough scrutiny and study. In the year 2020, due to the global pandemic,
restrictions of movements of people in the whole Province of Ilocos Sur were implemented as a
preventive measure to stop the spread of COVID 19. Thus, our personnel in-charge had a hard
time collating/gathering documents needed relative to the said contracts.

As to the allegations that contracts are not subjected to independent review.

Please be reminded that the late submissions of contracts to the Commission are
attributed to factors beyond our control. It is neither in any way intentional nor to impede the
timely review and determination of the propriety of the contracts. This Office always aims for an
efficient and proper implementation of every NGP’s programs to ensure delivery of a better
public service. More so, that during those years up to present we can still feel the impact of the
global pandemic and those in the far plang areas are the ones who needed most government aid
and assistance because they are the most affected ones. These NGP projects could somehow help
them to start anew by having them as our partners and allowing their participation in taking care
of our environment. The late submission of the said contracts does not in any way defeat its
purpose to efficiently and economically deliver public service even though the above mentioned
regulation was only substantially complied with.
Moreover, this Office respectfully acknowledges the effort of the Commission in
reminding us and calling our attentions with regard to this matter. To avoid repetition of the
same, this Office likewise promises that to this day onwards will be mindful and attentive with
the prescribed period as to the submission of perfected NGP contract/s as embodied under
Sections 3.1.1 and 3.2.1 of COA Circular No. 2009-001.

Considering the foregoing, may we humbly pray that this Comment on the Audit
Observation made by the Audit Team as per AOM No. 21-002 be given positive observation.

DANILO P.
MANALOTO
CENR Officer

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