HARFORD COUNTY PUBLIC SCHOOLS

COMPREHENSIVE
MAINTENANCE PLAN
2020
 Table of Contents

Harford County Public School Board Report 3

Purpose of the Plan 4

Bleacher Inspections and Repairs 6

Boiler Inspections 7

Boiler Replacements 9

Fire Alarm Replacements 11

Floor Covering Replacements 13

HVAC System Replacements 15

Painting 17

Paving – Overlay & Maintenance 19

Roof Replacements 21

Cleaning of On-Site Wastewater Systems 23

Underground Storage Tanks 24

Vehicle Replacement 25

Compliance Overview 30

Investigation of an Indoor Air Quality Problem Form 31

Periodic Surveillance Form 32

Preventive Maintenance 35

Preventive Maintenance Inspection Frequency 37

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 BOARD OF EDUCATION OF HARFORD COUNTY
INFORMATIONAL REPORT
PRESENTATION OF
THE 2020 EDUCATIONAL FACILITIES MASTER PLAN
AND
COMPREHENSIVE MAINTENANCE PLAN

May 18, 2020

Background Information:

The Rules, Regulations and Procedures for the Administration of the Public School
Construction Program (PSCP) require that each Local Education Agency (LEA), submit annually,
an amended copy of the Educational Facilities Master Plan (EFMP) by July 1, 2020. Additionally,
the PSCP require each LEA to prepare and submit an updated Comprehensive Maintenance Plan
by October 1, 2020.

Discussion:
The EFMP is a planning tool that addresses the LEA’s projected facility needs.
Coordinating with HCPS stakeholders and the Harford County Government, the plan is reviewed
and updated annually. The 2020 EFMP includes all the essential elements required by the State
and has been reviewed by the appropriate school system personnel. The Capital Improvement
Projects proposed in this plan will be the basis for the FY21 Capital Improvement Program. The
EFMP Table of Contents and the Timeline of Capital Improvement Projects are attached.

The Comprehensive Maintenance Plan is a tool to develop and improve the facilities
maintenance program. Utilizing the guidelines prescribed by the Interagency Committee, the
Department of Facilities reviews and updates the plan annually. The 2020 Comprehensive
Maintenance Plan is attached.

The information, analysis, and conclusions within these two documents serve as a guide in
the development of the priorities for the capital improvement program (CIP).

Superintendent’s Recommendation:

The Superintendent of Schools recommends that the Board of Education accept the
presentation of the 2020 Educational Facilities Master Plan and the 2020 Comprehensive
Maintenance Plan.

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 HARFORD COUNTY PUBLIC SCHOOLS

COMPREHENSIVE MAINTENANCE PLAN

May 2020
PURPOSE OF THE PLAN
This comprehensive maintenance plan is established to develop, maintain, and/or improve the
maintenance program of the public school system to support the delivery of educational programs and
services and to provide a safe and healthy environment as effectively and efficiently as possible.

OBJECTIVES OF MAINTENANCE

The primary objective of the maintenance program is the maintenance of buildings, grounds, and fixed
equipment through repairs or replacement during the 40-year life expectancy of the building.
Specifically, this can be further broken down as follows:

1.) To provide buildings which function at top efficiency.

2.) To maintain the plant buildings and grounds and fixed equipment in such a manner as to
eliminate or reduce to acceptable levels - fires, accidents, and safety hazards.
3.) To provide continuous use of facilities without disruptions to the educational program.
4.) To protect public property by planned, scheduled, and repair/ preventive maintenance.
5.) To conserve energy by ensuring that the maximum results are obtained with minimum
expenditure of energy.
6.) To provide maintenance program which will produce the maximum amount of maintenance for
the minimum dollars expended.

MAINTENANCE CATEGORIES

Scheduled Maintenance

1.) Preventive Maintenance - It is the goal of a preventive maintenance program that equipment will
be inspected and serviced as required to prevent costlier failures. Attached with this
Comprehensive Maintenance Plan is a detailed summary of the Preventive Maintenance Program.
Along with this narrative is a TASK LISTING for one of the identified areas for Preventive
Maintenance (Make-up Air Unit). Additionally, a list of thirty-three (33) identified areas of
mechanical equipment is attached that is the major thrust of the program as well as the filter, drive
belt and filter frame specifications.

2.) Scheduled Repairs - Scheduled maintenance has the goal of keeping the facilities in proper
operating condition through regular service of equipment and facilities. It is, therefore, imperative
that a schedule be established to insure proper budgeting.

The schedule itself is not an exact timetable because the exact month or even year of a failure or
breakdown cannot be determined in advance. Rather, it is a prediction indicating that over a
period of time a piece of equipment must be replaced or serviced if it is expected to function
properly. The frequencies used are those recommended by the Interagency Committee or are
based on local experiences and conditions.

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 Repairs or replacements are not made strictly by the schedules but are made based on the necessity
of corrective action. The schedule or replacement must be flexible but will be accurate from a
long-range budget-planning standpoint.

3.) Modernization and Alterations - A folding partition in the gym at Ring Factory Elementary was
converted to a roll-up curtain. Structural repairs and drainage modifications were performed
on an exterior masonry wall at Fallston High. Gym floors were addressed at Meadowvale,
Churchville and Ring Factory Elementary Schools. Parking lot patching, painting, floor tile
replacement and partial asbestos abatement was completed at numerous sites.

The Bus canopy was replaced at Jarrettsville Elementary as well as fencing. Numerous
exterior poles and lighting were replaced at C. Milton Wright High. The stage curtain was
replaced at Edgewood Middle School. Boiler replacements took place at Bel Air
Middle. An elevator was replaced at Bel Air Elementary School.

Preventive maintenance and repair on the boilers, sprinkler systems, stage rigging, and fire alarm
systems throughout Harford County Public Schools. Preventive maintenance was performed at
all three (3) natatorium locations.

Unscheduled Maintenance

1.) Unscheduled Repairs - Requests for repairs are received through our computerized work order
system. They are then reviewed, prioritized and assigned to appropriate personnel for completion.
Acknowledgment copies are signed by school personnel when work is complete. A total of
15,659 work orders were submitted between 7/1/2019 – May 4, 2020. During that time period
13,390 work orders were completed. This computerized system allows for an accurate inventory
control and an accurate tracking of labor, materials/parts and all associated departmental costs.
At this time, all buildings are set up to submit work requests electronically.

2.) Vandalism and Security Related Repairs - Facilities is prepared to respond to any acts of
vandalism or problems relating to proper building security twenty-four (24) hours a day seven (7)
days a week.

While specifics relating to this area cannot be identified in advance, historical information and
community trends are used to forecast needs.

Deferred Maintenance

1.) As a part of the prioritizing process it becomes necessary, due to budget constraints, to defer
some projects. This activity occurs in a minimal amount. Some other projects are deferred
because of personnel shortages and are addressed at a later time.

Capital Improvement Program

The Comprehensive Maintenance Plan (CMP) incorporates and mirrors many components of the CIP.
Specific categories of the CMP are boiler replacement, floor covering replacement, fire alarm replacement,
resurfacing, roof, HVAC, and vehicle replacement. Priorities are established with both programs in tandem.

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 BLEACHER INSPECTIONS AND REPAIRS

School Planned Actual Planned Planned Planned Planned Planned

FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Bel Air High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Center for Educational Opportunity In/Out In/Out In/Out In/Out In/Out In/Out In/Out

C. Milton Wright High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Edgewood High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Fallston High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Harford Technical High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Joppatowne High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
North Harford High In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Patterson Mill High/Middle In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Aberdeen Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Bel Air Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Edgewood Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Fallston Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Havre de Grace High/Middle In/Out In/Out In/Out In/Out In/Out In/Out In/Out
Magnolia Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
North Harford Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Southampton Middle Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Abingdon Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Church Creek Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Emmorton Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Forest Hill Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Forest Lakes Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Fountain Green Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Joppatowne Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
North Bend Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Red Pump Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Ring Factory Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor
Youth’s Benefit Elementary Indoor Indoor Indoor Indoor Indoor Indoor Indoor

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 BOILER INSPECTIONS
Planned Actual Planned Planned Planned Planned Planned
School
FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High X X X X
Bel Air High X X X
Center for Educational Opportunity X X X X
C. Milton Wright High X X X X
Edgewood High X X X X
Fallston High X X X
Harford Technical High X X X
Joppatowne High X X X
Patterson Mill High/Middle X X X
Aberdeen Middle X X X X
Bel Air Middle X X X
Edgewood Middle X X X
Fallston Middle X X X
Havre de Grace Middle/High X X X
Magnolia Middle X X X
North Harford Middle X X X X
Southampton Middle X X X
Abingdon Elementary X X X X
Bakerfield Elementary X X X
Church Creek Elementary X X X X
Churchville Elementary X X X X
Deerfield Elementary X X X X
Emmorton Elementary (3) X X X X

Forest Hill Elementary X X X X

Forest Lakes Elementary X X X X

Fountain Green Elementary X X X

Hall’s Cross Roads Elementary X X X X

Havre de Grace Elementary X X X

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 BOILER INSPECTIONS

Planned Actual Planned Planned Planned Planned Planned

School
FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Hickory Elementary X X X
Homestead/Wakefield – Primary X X X X
Homestead/Wakefield – X X X X
Intermediate
Jarrettsville Elementary X X X
Joppatowne Elementary X X X
Magnolia Elementary X X X
Meadowvale Elementary X X X X
North Bend Elementary X X X
North Harford Elementary X X X
Red Pump Elementary X X X X
Ring Factory Elementary X X X
Roye-Williams Elementary X X X
Wm. Paca/Old Post Road – X X X X
Primary
Wm. Paca/Old Post Road – Inter. X X X X
William S. James Elementary X X X X
Youth’s Benefit Elementary X X X
John Archer X X X

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 BOILER REPLACEMENTS

Date Planned Actual Planned Planned Planned Planned Planned

School
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High (2) 2004
Bel Air High (6) 2009

Center for Educational Opp. (2) 1965 X

C. Milton Wright High (2) 1978 X
Edgewood High (6) 2010
Fallston High (5) 2015
Harford Technical High (3) 00,01 X
Joppatowne High (2) 1971 X
Patterson Mill Middle/High (2) 2006
Aberdeen Middle (2) 2003
Bel Air Middle (5) 94,00
Edgewood Middle (6) 2005 X
Fallston Middle (2) 1992
Havre de Grace Middle/High 2021 X
Magnolia Middle (4) 2015
North Harford Middle (4) 2008
Southampton Middle (4) 2010
Abingdon Elementary (3) 1992
Bakerfield Elementary (2) 1999
Bel Air Elementary (2) 2013
Church Creek Elementary (5) 93,16 X
Churchville Elementary (4) 1998
Deerfield Elementary (2) 2010
Emmorton Elementary (3) 1993

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 BOILER REPLACEMENTS

Date Planned Actual Planned Planned Planned Planned Planned

School
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Forest Lakes Elementary (2) 1997
Fountain Green Elementary (2) 1993
Hall’s Cross Roads Elem. (2) 1993
Havre de Grace Elementary (2) 1989
Hickory Elementary (2) 1996
Homestead/Wakefield-Prim (2) 1988
Homestead Wakefield–Inter (2) 1984 X
Jarrettsville Elementary (3) 2012
Joppatowne Elementary (2) 2009
Magnolia Elementary (2) 1974
Meadowvale Elementary (2) 1991
North Bend Elementary (2) 1990 X X
North Harford Elementary (2) 2013
Red Pump Elementary (3) 2011
Ring Factory Elementary (2) 1990
Roye-Williams Elementary (2) 1982 X
Wm. Paca/Old Post Road– Pri (2) 1974
Wm. Paca/Old Post Road–Inter. (2) 2012 X

William S. James Elementary (4) 2014

Youth’s Benefit (4) 2017
John Archer (2) 2009
A. A. Roberty (1) 2006 X
Harford Glen (4) 2018/2020

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 FIRE ALARM REPLACEMENTS

Date Planned Actual Planned Planned Planned Planned Planned

School
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25

Aberdeen High 2004 Panel

Bel Air High 2009
Center for Educ. Oppor. 1965 X
C. Milton Wright High 1996 X
Edgewood High 2010
Fallston High 2009
Harford Tech. High 2000 Panel
Joppatowne High 2020 X
North Harford High 2005 Panel
Patterson Mill High/Middle 2007
Aberdeen Middle 2000
Bel Air Middle 1994 X
Edgewood Middle 2005 Panel
Fallston Middle 1993 X
Havre de Grace Middle/High 2021 X
Magnolia Middle 2014
North Harford Middle 2003
Southampton Middle 2003
Abingdon Elementary 2018
Bakerfield Elementary 2000 Panel
Bel Air Elementary 2018
Church Creek Elem. 1994 X
Churchville Elem. 2000
Darlington Elementary 2016
Deerfield Elementary 2010
Dublin Elementary 2012
Edgewood Elementary 2001
Emmorton Elementary 2010
Fountain Green Elem. 1993 X

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 FIRE ALARM REPLACEMENTS

Date Planned Actual Planned Planned Planned Planned Planned

School
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25

Forest Lakes Elementary 1997 Panel

George D. Lisby @ Hillsdale 1997 X X

Hall’s Cross Roads Elem. 1997 Panel

Havre de Grace Elem. 1995

Hickory Elementary 1997

Homestead/Wakefield – Inter. 2009
Homestead/Wakefield - Primary 1958 X X
Jarrettsville Elementary 2010

Joppatowne Elementary 2009

Magnolia Elementary 2009

Meadowvale Elem. 2001
Norrisville Elementary 2011
North Bend Elementary 2020 X X

North Harford Elem. 2002

Prospect Mill Elem. 2012
Red Pump Elem. 2011 Panel

Ring Factory Elem. 2007

Riverside Elementary 2018

Roye-Williams Elem. 2013 X X
Wm. Paca/Old Post Rd. – Inter. 2013

Wm. Paca/Old Post Rd.– Primary 2014

William S. James Elem. 2004

Youth’s Benefit Elementary 2017
John Archer 2006

Harford Glen – Bldg. A 1997

Harford Glen – Bldg. B 1997
Harford Glen – Cafeteria 2014

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 FLOOR COVERING REPLACEMENTS
School Date Planned Actual Planned Planned Planned Planned Planned
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 F Y 25
Aberdeen High 2003
Bel Air High 2009
Center for Educational Oppor. 2007
(Media)
C. Milton Wright High 2010
Edgewood High 2010
Fallston High 2001
Harford Technical High 2000
Joppatowne High 2003
North Harford High 2006
Patterson Mill Middle/High 2007
Aberdeen Middle 2003
Bel Air Middle (Media) 2012
Edgewood Middle 2003
Fallston Middle 1993 X
Havre de Grace Middle/High 2021
Magnolia Middle 2000
North Harford Middle 1997
Southampton Middle 2000
Abingdon Elementary 1992 X
Bakerfield Elementary 2000
Bel Air Elementary 2008
Church Creek Elementary 1994 X
Churchville Elementary - Gym 2020 X X
Darlington Elementary 2016
Deerfield Elementary 2010
Dublin Elementary 2011
Edgewood Elementary 2002
Emmorton Elementary 1994 X

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 FLOOR COVERING REPLACEMENTS
School Date Planned Actual Planned Planned Planned Planned Planned
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Forest Hill Elementary 2000
Fountain Green Elementary 1993 X
Forest Lakes Elementary 1997
George D. Lisby Elem. (VCT) 1968
Hall’s Cross Roads Elementary 2017
Havre de Grace Elementary 2012
Hickory Elementary 1997
Homestead/Wakefield – Primary 1996
Homestead/Wakefield – Inter. 2009
Jarrettsville Elementary 2007
Joppatowne Elementary 2009
Magnolia Elementary 1997
Meadowvale Elementary - Gym 2020 X
Norrisville Elementary 1997
North Bend Elementary - Gym 2014 X
North Harford Elem. (VCT) 1997
Prospect Mill Elementary 2006
Red Pump Elementary 2011
Ring Factory Elementary -Carpet 2010
Ring Factory Elementary - Gym 2020 X X
Riverside Elementary (Media) 2010
Roye-Williams Elementary 1995
Wm. Paca/Old Post Road – Prim. 1997
Wm. Paca/Old Post Road – Inter. 1997
William S. James Elementary 1997
Youth’s Benefit Elementary 2017
John Archer (VCT) 1998

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 HVAC SYSTEM REPLACEMENTS
(Roof Top Units and Chillers)

Date Planned Actual Planned Planned Planned Planned Planned

School Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25

Aberdeen High (Chiller) 2005

Bel Air High (Chiller) 2009
C. Milton Wright High (Chiller) 2001 X
Edgewood High (Chiller) 2010

Fallston High (Chiller) 2016

Harford Technical High (RT) 1998

Joppatowne High (Chiller) 2006 X

North Harford High 2007
Patterson Mill High/Middle 2020
Aberdeen Middle (Chiller) 2014
Bel Air Middle 2007 X
Edgewood Middle (Chiller) (2) 2018 X (1)
Fallston Middle (Chiller) 2019
Havre de Grace Middle/High 2021 X
Magnolia Middle (Chiller) 2014
North Harford Middle (Chiller) 2015
Southampton Middle (Chiller) 2010
Abingdon Elementary (Chiller) 2001/ 1992 X
Bakerfield Elementary (Chiller) 1998 X
Church Creek Elementary (Chiller) 2013
Churchville Elementary (Chiller) 2017
Darlington Elementary 2015
Dublin Elementary 2015
Edgewood Elementary (RT) 2001
Emmorton Elementary (Chiller) 2013
Forest Hill Elementary (Chiller) 2000 X

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 HVAC SYSTEM REPLACEMENTS
(Roof Top Units and Chillers)

Date Planned Actual Planned Planned Planned Planned Planned

School
Installed FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Forest Lakes Elementary (Chiller) 2014
Fountain Green Elem. (Chiller) 2009
George D. Lisby Elem. @
1997 X X
Hillsdale (RT)
Hall’s Cross Roads Elem. (Chiller) 2010
Havre de Grace Elem. (Chiller) 2013
X
Hickory Elementary (Chiller) 2019
(Burner)

Homestead/Wakefield – I (Chiller) 2012

Jarrettsville Elementary (Chiller) 2012

Magnolia Elementary (Chiller) 2003
Meadowvale Elementary(Chiller) 2002 X
Norrisville Elementary (Chiller) 1995
North Bend Elementary (VRF) 2020 X X
North Harford Elem. (VRF) 2012
Patterson Mill Middle/High 2006
(2 Chillers)
Prospect Mill Elementary (RT) 2016
Red Pump Elementary 2011
Ring Factory Elementary (Chiller) 2015
Riverside Elementary (VRF) 2018
Roye-Williams Elementary (Chiller) 2018
Wm. Paca/Old Post Rd – I (Chiller) 2012
Wm. Paca/Old Post Rd – Primary 1996
William S. James Elementary (Chiller) 2014
Youth’s Benefit Elementary (Chiller) 2017
John Archer 2009
K Buildings (Total of 14) 68,70

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 PAINTING

School Planned Actual Planned Planned Planned Planned Planned

FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High X
Bel Air High X
Center for Educational Opportunity
C. Milton Wright High
Edgewood High
Fallston High X
Harford Technical High
Joppatowne High X
North Harford High
Aberdeen Middle
Bel Air Middle X
Edgewood Middle
Fallston Middle X
Havre de Grace Middle/High
Magnolia Middle X
North Harford Middle
Patterson Mill Middle/High X X
Southampton Middle X
Abingdon Elementary X
Bakerfield Elementary X X
Bel Air Elementary X
Church Creek Elementary X
Churchville Elementary
Darlington Elementary X
Deerfield Elementary
Dublin Elementary X
Edgewood Elementary X
Emmorton Elementary X

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 PAINTING

School Planned Actual Planned Planned Planned Planned Planned

FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Forest Hill Elementary

Forest Lakes Elementary

Fountain Green Elementary

George D. Lisby @ Hillsdale X

Hall’s Cross Roads Elementary

Havre de Grace Elementary

Hickory Elementary X

Homestead / Wakefield - Primary X

Homestead / Wakefield - Intermediate X

Jarrettsville Elementary

Joppatowne Elementary X

Magnolia Elementary X

Meadowvale Elementary X

Norrisville Elementary

North Bend Elementary X

North Harford Elementary

Prospect Mill Elementary X X

Red Pump Elementary X

Ring Factory Elementary X X

Riverside Elementary X

Roye-Williams Elementary X X

Wm. Paca/Old Post Road - Primary

Wm. Paca/Old Post Road - Intermediate

Wm. S. James Elementary X

Youth’s Benefit

John Archer

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 PAVING – OVERLAY & MAINTENANCE

School Planned Actual Planned Planned Planned Planned Planned

FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High – South
Bel Air High
Center for Educational Opportunity
C. Milton Wright High
Edgewood High
Fallston High
Harford Technical High
Joppatowne High X
North Harford High
Aberdeen Middle
Bel Air Middle
Edgewood Middle
Fallston Middle
Havre de Grace Middle/High
Magnolia Middle
North Harford Middle
Patterson Mill Middle/High
Southampton Middle
Abingdon Elementary
Bakerfield Elementary
Bel Air Elementary
Church Creek Elementary
Churchville Elementary
Darlington Elementary
Deerfield Elementary
Dublin Elementary
Edgewood Elementary
Emmorton Elementary

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 PAVING – OVERLAY & MAINTENANCE

Planned Actual Planned Planned Planned Planned Planned

School FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25

Forest Hill Elementary

Forest Lakes Elementary
Fountain Green Elementary
George D. Lisby Elem. At Hillsdale
Hall’s Cross Roads Elementary X
Havre de Grace Elementary
Hickory Elementary
Homestead/Wakefield – Primary
Homestead/Wakefield – Intermediate
Jarrettsville Elementary

Joppatowne Elementary
Magnolia Elementary
Meadowvale Elementary X
Norrisville Elementary
North Bend Elementary X
North Harford Elementary X
Prospect Mill Elementary
Red Pump Elementary
Ring Factory Elementary
Riverside Elementary
Roye-Williams Elementary
Wm. Paca/Old Post Road – Primary X
Wm. Paca/Old Post Road-Intermediate X
William S. James Elementary
Youth’s Benefit Elementary
John Archer
Hickory Annex

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 ROOF REPLACEMENTS
Date Planned Actual Planned Planned Planned Planned Planned
School FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Installed
Aberdeen High 2004
Bel Air High 2009

Center for Educational Opport. 1990 X

C. Milton Wright High 1995, 2003,

2006
Edgewood High 2010

Fallston High 2008, 2011

Harford Technical High 1998, 1999

Joppatowne High 2008, 2018

North Harford High 1993, 1999,

X
2007
Aberdeen Middle 2020 X X

Bel Air Middle 1990, 1994 X

Edgewood Middle 1997, 2005

Fallston Middle 1993, 2006

Havre de Grace Middle/High 2020

Magnolia Middle 2002

North Harford Middle 2008

Patterson Mill Middle/High 2007

Southampton Middle 2009

Abingdon Elementary 1992, 2001

Bakerfield Elementary 1983, 1994,

1999
Bel Air Elementary 2007

Church Creek Elementary 1994, 2001

Churchville Elementary 2016

Darlington Elementary 1993

Deerfield Elementary 2010

Dublin Elementary 2006

Edgewood Elementary 2001

Emmorton Elementary 1994
Forest Hill Elementary 2000

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 ROOF REPLACEMENTS

Date Planned Actual Planned Planned Planned Planned Planned

School FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Installed
Forest Lakes Elementary 1997

Fountain Green Elementary 1993

George D. Lisby @ Hillsdale 2014

Hall’s Cross Roads Elementary 1992

Havre de Grace Elementary 1987, 1991,

X
1995
Hickory Elementary 2020 X X

Homestead /Wakefield - Primary 1990, 1991,

1996
Homestead /Wakefield – Interm. 1985, 1997

Jarrettsville Elementary 2003

Joppatowne Elementary 1994, 1995,

2008
Magnolia Elementary 2001

Meadowvale Elementary 2001

Norrisville Elementary 1996, 1997

North Bend Elementary 2011

North Harford Elementary 2018

Prospect Mill Elementary 1993, 2011 X

Red Pump Elementary 2010

Ring Factory Elementary 2010

Riverside Elementary 1993, 1995

Roye Williams Elementary 1993, 1995,

2004
Wm. Paca/Old Post Road-Pri 1991, 1992,
1999
Wm. Paca/Old Post Road-Int 1997

William S. James Elementary 1995

Youth’s Benefit Elementary 2017

John Archer 2005

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 CLEANING OF ON-SITE WASTEWATER SYSTEMS

School Planned Actual Planned Planned Planned Planned Planned

FY 20 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25
Aberdeen High – Grease Trap X X X X X X X
Bel Air High – (2) Grease Traps X X X X X X X
Edgewood High – (2) Grease Traps X X X X X X X
Fallston High – WWTP & Grease Trap X X X X X X X
Harford Technical High - WWTP & Grease Traps X X X X X X X
North Harford High - WWTP & Grease Trap X X X X X X X
Fallston Middle – Grease Trap X X X X X X X
North Harford Middle – Grease Trap X X X X X X X
Patterson Mill Middle/High - Grease Trap X X X X X X X
Churchville Elementary – Septic Tank X X X X X X X
Darlington Elementary - Septic Tank X X X X X X X
Deerfield Elementary – Grease Trap X X X X X X X
Dublin Elementary – Septic Tank X X X X X X X
Edgewood Elementary – Grease Trap X X X X X X X
Forest Hill Elementary–Septic Tank & Grease Trap X X X X X X X
Jarrettsville Elementary – Septic Tank X X X X X X X

Norrisville Elementary–Septic Tank &Grease Trap X X X X X X X

North Bend Elementary – Septic Tank X X X X X X X

North Harford Elementary – Septic Tank X X X X X X X
Prospect Mill Elementary – Grease Trap X X X X X X X
Red Pump Elementary – Grease Trap X X X X X X X
Youth’s Benefit – WWTP & Grease Trap X X X X X X X
Harford Glen – Grease Trap X X X X X X X
Harford Glen House – Septic Tank X X X X X X X
John Archer – Grease Trap X X X X X X X

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 UNDERGROUND STORAGE TANKS
TEST
INSTALL LAST TEST TYPE MAN
TANK PASS/ PIPES CERTON
SCHOOL PRODUCT GALLONS OF FILE
No. FAIL
DATE TEST COMPANY TANK PLACED WAY

2021

HOMESTEAD ELEM. #2 OIL 10000 1 1966 2016 P Eldreth Steel YES YES YES
ST-
NORTH BEND ELEM. #2 OIL 15000 1 1995 2016 P Eldreth YES YES YES
FRP
WAKEFIELD ELEM. #2 OIL 10000 1 1958 2016 P Eldreth Steel NO YES YES
2022
STIP-
ABERDEEN HIGH-CEO #2 OIL 15000 1 1987 2008 P Eldreth YES NO YES
3
ST-
ABERDEEN MIDDLE #2 OIL 10000 1 1999 2009 P Eldreth YES YES YES
FRP
ST-
ABINGDON ELEM #2 OIL 15000 1 1992 2009 P Eldreth YES YES YES
FRP
ST-
ABINGDON ELEM Gen DIESEL 2000 1 1992 2009 P Eldreth YES YES YES
FRP
ST-
CHURCHVILLE ELEM #2 OIL 10000 1 1995 2009 p Eldreth YES YES YES
FRP
ST-
DARLINGTON ELEM #2 OIL 10000 1 1992 2008 P Eldreth YES YES YES
FRP
ST-
FALLSTON MIDDLE #2 OIL 20000 1 1993 2013 P Rellek YES YES YES
FRP
HALL’S CROSS ROADS #2 OIL 10000 1 1987 2015 P Eldreth Steel YES YES YES

HOMESTEAD ELEM #2 OIL 10000 1 1966 2013 P Eldreth Steel YES YES YES
ST-
MAGNOLIA ELEM. #2 OIL 10000 1 1990 2009 P Eldreth YES YES YES
FRP
WAKEFIELD ELEM #2 OIL 10000 1 1958 2013 P Eldreth Steel NO YES YES
ST-
NORTH BEND ELEM. #2 OIL 15000 1 1995 2016 P Eldreth YES YES YES
FRP
OL OLD POST ROAD #2 OIL 10000 1 1990 2009 P Eldreth Steel NO YES YES
2023

HOMESTEAD ELEM #2 OIL 10000 1 1966 2016 P Eldreth Steel YES YES YES

WAKEFIELD ELEM. #2 OIL 10000 1 1958 2016 P Eldreth Steel NO YES YES
2024
ST-
BAKERFIELD ELEM. #2 OIL 10000 1 1993 2014 P Eldreth YES YES YES
FRP
ST-
CHURCHVILLE ELEM. #2 OIL 10000 1 1995 2014 P Eldreth YES YES YES
FRP
ST-
HICKORY ANNEX-BUS DIESEL 10000 2 1993 2014 P Eldreth YES YES YES
FRP
HOMESTEAD ELEM. #2 OIL 10000 1 1966 2016 P Eldreth Steel YES YES YES

WAKEFIELD ELEM. #2 OIL 10000 1 1958 2016 P Eldreth Steel NO YES YES
ST-
OLD POST ROAD ELEM. #2 OIL 10000 1 1990 2014 P Eldreth YES YES YES
FRP
2025
STIP-
ABERDEEN HIGH-CEO #2 OIL 15000 1 1987 2008 P Eldreth YES NO YES
3
HALL’S CROSS ROADS #2 OIL 10000 1 1987 2015 P Eldreth Steel YES YES YES

HOMESTEAD ELEM #2 OIL 10000 1 1966 2016 P Eldreth Steel YES YES YES

WAKEFIELD ELEM. #2 OIL 10000 1 1958 2016 P Eldreth Steel NO YES YES
2026

HOMESTEAD ELEM. #2 OIL 10000 1 1966 2016 P Eldreth Steel YES YES YES

WAKEFIELD ELEM. #2 OIL 10000 1 1958 2016 P Eldreth Steel NO YES YES

24
 VEHICLE REPLACEMENT

7/1/2020

The following report presents a breakdown of the equipment owned and maintained by HCPS
and outlines the amount of capital replacement expenditure needed per year under the replacement guidelines
utilized by Harford County Government policy. The economic life standards used to form Harford County's
policies are derived from the American Public Works Association (APWA). The numbers presented are based
on current fleet composition and do not include any re-alignment due to changing needs. Furthermore, they do
not factor in inflation. Some of the inflation factor will be overcome by an increase in trade value as our
fleet becomes newer. Please also see the explanation accompanying each section regarding the use of these
numbers.

Capital Money Needed Each Year

Truck $ 613,493.00
Car $ 59,855.00
Tractor $ 168,463.09
Equipment $ 100,000.00
Total $ 941,811.09

See the accompanying spreadsheet for each category above.

In the above categories, "Tractor" represents all school-based equipment.
The "Equipment" category is Facilities tractors, trailer, mowing equipment, paving equipment etc.
The "Equipment" category does not have an accompanying spreadsheet and the number above is based
on the estimated replacement cost of the equipment divided by 8 years.

25
 5 YEAR REPLACEMENT PLAN - TRUCKS
Description of Categories
A One-Ton Van
B One-Ton Utility 4X4
C 3/4 Ton and One-Ton 4X4 Pick-up
D 1/2 Ton Pick-up
E 35,000 GVW Dump Truck with Plow
F Forestry Truck with Plow
G Stake Body Truck Heavy One-Ton
H One-Ton Dump
I 1/2 Ton Van
J Passenger Van
K Box Truck 6000 series
L Refrigerated Box Truck
M Wash Bus/Science Bus
N Bucket Truck
O Sprinter/Super Duty Step Van
P Dual Rear Wheel HD P/up for Salt Box
Total in Economic
Est. Cost Est. Trade Est. Total Fleet Life Notes
A $ 30,000.00 $ 800.00 $ 29,200.00 40 6/90
B $ 39,500.00 $ 1,000.00 $ 38,500.00 8 6/90
C $ 30,000.00 $ 1,000.00 $ 29,000.00 6 6/90
D $ 13,000.00 $ 500.00 $ 12,500.00 14 6/90
Repl w/ E group
E $ 120,000.00 $ 2,000.00 $ 118,000.00 5 8/120 Repl w/A or B group
F $ 80,000.00 $ 3,000.00 $ 77,000.00 1 8/120
G $ 36,000.00 $ 500.00 $ 35,500.00 1 6/90
H $ 56,000.00 $ 2,500.00 $ 53,500.00 1 6/90
I $ 14,000.00 $ 800.00 $ 13,200.00 23 6/90
J $ 14,000.00 $ 2,500.00 $ 11,500.00 6 6/90
K $ 81,000.00 $ 3,000.00 $ 78,000.00 3 8/120
L $ 105,000.00 $ 3,000.00 $ 102,000.00 3 8/120
M n/a n/a n/a 0 6/90
N $ 75,000.00 $ 3,000.00 $ 72,000.00 1 6/90
O $ 40,000.00 $ 1,500.00 $ 38,500.00 10 6/90
P $ 38,000.00 $ 2,500.00 $ 35,500.00 1 6/90

26
 5 YEAR REPLACEMENT PLAN - TRUCKS
The average number of units that will need to be replaced during each year are indicated below:
Average Cost Per Year

Units Per Year Cost Total

A 6.66 $ 29,200.00 $ 194,472.00
B 1.33 $ 38,500.00 $ 51,205.00
C 1 $ 29,000.00 $ 29,000.00
D 2.33 $ 12,500.00 $ 29,125.00
E 0.625 $ 118,000.00 $ 73,750.00
F 0.125 $ 77,000.00 $ 9,625.00
G 0.166 $ 35,500.00 $ 5,893.00
H 0.166 $ 53,500.00 $ 8,881.00
I 3.83 $ 13,200.00 $ 50,556.00
J 1 $ 11,500.00 $ 11,500.00
K 0.375 $ 78,000.00 $ 29,250.00
L 0.375 $ 102,000.00 $ 38,250.00
M 0 n/a
N 0.166 $ 72,000.00 $ 11,952.00
O 1.666 $ 38,500.00 $ 64,141.00
P 0.166 $ 35,500.00 $ 5,893.00
19.98 Grand Total $ 613,493.00

27
 5 YEAR REPLACEMENT PLAN – TRACTORS

Description of Categories
A Commercial Front Mower such as Ford MC28, or Kubota F3060
B Compact Diesel with Rear Deck such as Ford TC-40 or Kubota 30 series
C Garden Tractor such as Ford TC21 or 24 (frequently replaced with zero turn rider)
D Wing Mower such as Ransome or Howard Price 1280/Utility Tractor
E Gasoline Zero Turn Rider such as Bobcat Z219, Toro 400 series or Scag 48 Wide Cut
F Diesel Zero Turn Rider
G Commercial Push mower
H Snow blower
I Leaf Blower
J Combination Weed eater/Trimmer/Edger

Est. Cost Est. Trade Est. Total Total In Fleet Economic Life Notes
A $ 15,500.00 $ 1,000.00 $ 14,500.00 47 7 years
B $ 17,000.00 $ 3,000.00 $ 14,000.00 8 7 years
C $ 6,000.00 $ 300.00 $ 5,700.00 3 7 years Repl w/E group
Repl w/AorB
D $ 15,500.00 $ 3,000.00 $ 12,500.00 3 7 years Group
E $ 6,000.00 $ 800.00 $ 5,200.00 33 7 years
F $ 9,500.00 $ 1,000.00 $ 8,500.00 8 7 years
G $ 349.00 $ - $ 349.00 56 7 years
H $ 500.00 $ - $ 500.00 52 7 years
I $ 300.00 $ - $ 300.00 52 7 years
J $ 579.00 $ - $ 579.00 54 7 years
This plan is based on the economic life standards used by Harford County Government in establishing equipment replacement parameters.
The economic life standards used to form Harford County's policies are derived from the American Public Works Association (APWA).
The economic life of each vehicle type is listed on the right side of the above chart. (6/90 means 6 years or 90,000 miles)

28
 5 YEAR REPLACEMENT PLAN – TRACTORS

Average Cost Per Year

Units Per Year Cost Total

A 6.71 $ 14,500.00 $ 97,295.00
B 1.14 $ 14,000.00 $ 15,960.00
C 0.43 $ 5,700.00 $ 2,451.00
D 0.43 $ 12,500.00 $ 5,375.00
E 4.71 $ 5,200.00 $ 24,492.00
F 1.14 $ 8,500.00 $ 9,690.00
G 8 $ 349.00 $ 2,792.00
H 7.43 $ 500.00 $ 3,715.00
I 7.43 $ 300.00 $ 2,229.00
J 7.71 $ 579.00 $ 4,464.09
Grand Total $ 168,463.09

29
 COMPLIANCE OVERVIEW

Environmental compliance requirements impact every area of facilities. Regulations dictate close
attention to issues such as asbestos containing materials, integrated pest management, underground
storage tank systems, wastewater, lead containing materials, hazardous substances, storm water
management, carbon monoxide, drinking water quality, indoor air, and radon. Compliance
encompasses the conditions, safety and operation of all the buildings and occupants throughout
the school system and the Department of Facilities personnel. When age and condition of
buildings and equipment warrant additional monitoring, environmental personnel ensure
acceptable performance is maintained by visual and quantitative analysis. Monitoring of water
treatment is performed in accordance with the Lead and Copper Rule and Safe Drinking Water
Act. Additionally, water system corrosion control is administered as prescribed by Maryland
Department of Environment (MDE). Concerns about indoor air quality are addressed by bi-annual
site assessments. Any additional mechanical work required is coordinated through the Department
of Facilities. Monitoring for radon has been done in buildings throughout Harford County Public
Schools. Follow-up actions including remediation and monitoring has been performed at sites
where radon levels indicated. Additional monitoring will also be performed periodically to ensure
continued acceptable radon levels in Harford County Public Schools buildings. Harford County
Public Schools Facilities responds effectively to the constantly increasing number and complexity
of Environmental Regulations.

30
 INVESTIGATION OF AN INDOOR AIR QUALITY PROBLEM

Date Notified: Who Reported:

Position:

Building:

Building Location:

Designated Investigator:

Position:

On-Site Evaluation: Date: Time:

People Present:

I. Description of problem/symptoms:

II. Physical assessment:

III. Recommendation:

Signatures: Investigator: Date:

Principal: Date:

31
 HARFORD COUNTY PUBLIC SCHOOLS
PERIODIC SURVEILLANCE

Periodic surveillance shall be performed formally by Harford County Public School personnel
approximately every six-months. Please return form Jessica Schrader, Environmental Specialist,
in the Department of Facilities.

________________________________ _____________________________________
School Name Today’s Date

_____________________________________
Date Noted Performed by: Name and Position

Changes in Material:

Conditions:

32
 HCPS Building Efficiency and Sustainability Survey
School: _______________________________ Date: _________________________
Rooms Inspected: _______________________ Inspected by: _________________

This survey is to be used to evaluate the efficiency of the HCPS site including the building and
surrounding grounds. It is meant to be a useful tool in determining areas of progress in addressing
efficiency and conservation issues, as well as identifying additional areas of concern. The areas
inspected in this checklist are outlined in the administrative procedure’s documents for HCPS.

Site Grounds Y N Comment

Outside security lights are functioning
Outside security lights are off in day-light hours
Outside parking and sidewalk lights are functioning
Outside parking and sidewalk lights are off during day-light
hours
Recycling and waste receptacles are on-site and properly
used
Recycling receptacles are available for community and event
use
Appropriate use of shading and canopy use
Evidence of Ground Erosion or run-off

Building Envelope Y N
Exterior doors and windows are functioning properly and draft
free
Weather stripping and caulk are appropriate and functioning
Structure is sound with no serious penetrations or areas of
draft
Window coverings are used appropriately to maximize
daylight use
Window coverings are closed in evening hours to resist temp
change
Recycling and waste receptacles are on-site and properly
used

Resource usage Y N
Sinks and water fountains appear to be functioning and leak
free
Toilets are functioning and do not appear to be running
Paper towel and toilet paper dispensers are functioning

Electrical Y N Comment
Light level is appropriate for needs
Light level is appropriately efficient i.e. fluorescent
Lights are off in unoccupied areas of the building
Fixtures are clean and functioning
Accent lighting is minimal and appropriately used
Half-lighting or task-lighting is used where appropriate

33
 Y N Comment

Other
Evidence of educational materials stressing conservation
Evidence of exceptional environmental stewardship

COMMENTS OR SUGGESTIONS:

Please return to: Office of Energy and Conservation, Department of Facilities

July 2019

34
 HARFORD COUNTY PUBLIC SCHOOLS
Preventive Maintenance
July 2020

Status/Remarks
Preventive maintenance is the proactive application of proper inspection and servicing
techniques to plant and equipment systems associated with the Harford County Public Schools on
a continuous selective cyclical and routine basis.

With the augmentation of a Computerized Maintenance Management System, this

approach will afford the advantage of protecting capital investment by permitting the application
of adjustments, replacement of wear and tear components and calibration of devices under
controlled conditions, and either effecting quick, simple solutions or else generating pertinent work
orders to the cognizant maintenance section for repair before the equipment fails or breaks down.

Representative Accomplishments

1. Essential Equipment Preventive Maintenance Field Audits of the entire school system, an
open-ended and ongoing process, including the formulation & usage of projections for new
school facilities, those schools undergoing major renovation/reconstruction & the prompt
replacement of projection data with actual data – complete with impact analysis – upon the
completion of the new/major renovation/reconstruction activity.

2. The formulation & periodic updating of equipment task listing criterion for over 30 major
and sub-equipment categories serving as a basis upon which to plan, organize, analyze &
process a high volume of data.

3. The development, utilization and continuous revision of an analytical technique of a

Preventive Maintenance Subtotals Equipment Task Network, to include the establishment
of per unit annual coverage capability factors, as the essential vehicle to array and manage
the equipment regarding frequency and specifics of PM service intervals within the five
major HCPS geographical school zones delineated by PM. This approach facilitates
obtaining maximum economy and efficiency.

4. The identification of selective essential rates of coverage of the school system, given the
available PM staffing levels, system size & criticality of service so as to specify realistic
initial/modified program implementation levels as well as to provide a sound foundation
and benchmarking for future expansion.

5. The application of functional, durable identification labeling to the thousands of items of

equipment audited - to include ongoing updating, as required (replacements, modifications,
etc.). This includes innovative classroom ceiling grid labeling for those equipment
installations aloft above ceiling level.

6. Development, utilization and continuous updating of logistical system encompassing the

PM Team HVAC air filter/frame general specifications, comprehensive expendables
inventory instruments for drive belts, air filter media and air filter frames and procurement
35
 contract rider for the last 3(+) consecutive years with the Baltimore and/or Howard County
Public School Systems and pricing request/order procedures. Some samples are included.

7. The implementation of an Electric Service Entrance Equipment Maintenance/PM Program

to provide much needed attention to the Main Electrical Services at the schools on a regular
basis to include substantial follow-up on deficiencies encountered. Proactive role in the
implementation of a MABE funded Thermographic Imaging/Infrared Testing thrust for
electrical distribution equipment which further assists the Maintenance/PM action by
helping uncover incipient deficiencies before they cause unscheduled electrical outages,
equipment damage or possibly fire.

A sample Preventive Maintenance checklist for annual indirect gas fired make-up air unit
inspections is attached. The generation/modification of PM checklists is an evolving, ongoing
process.

36
 HARFORD COUNTY PUBLIC SCHOOLS
Preventive Maintenance Program
JULY 2020
Preventive Maintenance Inspection Frequency

A Semi- Bi- ***

Item Description Bi-A
A
Tri-A Quar Semi-Q Mo.
Mo.
FI*
a.
Air Handling Unit
1. x X** X X
(AHU)
2. Circulator Pump (CP) c. X
Circulator Pump
3. c. X X
(CP)>/=50HP
4. Exhaust Fan (EF) X
a a
Vane Axial Exhaust b.
5. . .
Fan (VAEF) X
x x
Heat Pump (HP) –
6. X X
General
Heat Pump (HP) –
7. X
Relocatable
Water to Air
8. X X X
Geothermal Heat Pump
9. Roof Top Unit (RTU) X X X
10. Return Air Fan (RAF) X X
11. Supply Air Fan (SAF) X X X X
12. Air Cleaner/Purifier X** X
Unit Heater Ventilator
13. X X X
Electrical(UHV-E)
Energy Recovery
14. X X X
Ventilator
Energy Recovery Unit
15. X X X X
(ERU)
Electric Unit Heater
16. X
(EUH)
Cabinet Unit Heater
17. X X
Electrical (CUH)
A/C Only Unit
18. X X X
(Electrical)
Fan Coil Unit
19. X X
Electrical (FCU)
Fan Powered Mixing
20. X X
Box Electrical (FPMB)
21. UHV – Gas X

37
 Semi- Bi- FI. ***
Item Description A Bi-A Tri-A Quar Semi-Q Mo.
A Mo. * a.
Unit Heater – Gas
22. X
(GUH)
Indirect Gas Fired
23. Sample X X X
Make-up Air Unit
24. UHV – Water/Steam X X X
Cabinet Unit Heater –
25. X X
Water Steam (CUH)
Fan Coil Unit –
26. x X X
Water/Steam (FCU)
A/C only Unit
27. X X
(Water/Steam)
Horizontal A/C Unit (H
28. X X
A/C)
Fan Powered Mixing
29. Box – Water/Steam X X X
(FPMB)
Unit Heater (UH)
30. X
Water/Steam
31. Wall Fan (WF) x
32. Water Cooler (WC) X
33. Window A/C (WAC) X

Sample Preventive Maintenance Checklist attached.

* Air filter change and inspection service only – custom, variable frequency.
**Selectively applied, custom service.
*** Overhaul/General Take-Down Inspection. Frequency TBD, hourly basis.
• At selective essential rates of coverage. PM service frequencies are custom tailored to each
facility.
Not all PM service frequencies apply to all schools.
a. By others – Outside the scope of PM
b. Or at every 720 hrs. of operation using retro-fitted elapsed run time hour meter.
c. Or, for 1760 rated RPM machine motors, at each 7400 hours of accumulated run time
(4250 hrs., machine pumps) – NEMA 280-360 fr; 3500 hours NEMA 360-5800; with
prescribed periodic purging and replacement of lubricant – or per manufacturer’s
instructions – using retro-fitted elapsed run time hours metering.

38
 HARFORD COUNTY PUBLIC SCHOOLS
TASK LISTING FOR PREVENTIVE MAINTENANCE
CLASSIFICATIONS FORM
GAS FIRED MAKE-UP AIR UNIT (560IGFMUAU) ANNUAL INSPECTION
(FALL)
SAFETY PRECAUTIONS

• Lock-out the gas and the electrical power to the unit before performing any maintenance
or service operations on this equipment.

• Wait for all rotating components to come to a complete stop prior to entering the
equipment.

• Clear snow away from roof mounted units. Keep the snow clear of the intake, access doors
and any vent piping.

• Do not allow water or solvents to enter the motor or bearings. Motors and bearings should
never be sprayed with steam, water or solvents.

• Exercise caution when venting the coils. High pressure and/or high temperature fluids can
cause serious injury.

GENERAL INSPECTION PROCEDURES

1. Fan Wheel: Keep the fan wheel clean for proper operation. Accumulated dirt and oil will
cause imbalance.

2. Cooling Coils

a. Inspect the coil for signs of corrosion and/or leaks. Repair any leaks as required.

b. Inspect coil surface for foreign material. If the coil surface needs to be cleaned,
then direct the cleaning agent into the leaving air-side so that foreign material will
be washed out of the coil rather than being pushed farther in to it.

c. Inspect and clean the drain pan to prevent the growth of algae and other organisms.
Add condensate drain capsules as needed.

3. Chilled Water Coils

a. Test the circulating fluid for sediment, corrosive products, and biological
contaminants and take the necessary corrective measures.

b. Maintain adequate fluid velocities and proper filtering of the fluid.

c. If automatic air vents are not utilized, periodic venting of the coil is recommended
to remove accumulated air.

39
4. Evaporative Coolers

a. Shut off the water and drain all the lines when the outside temperature drops below
45ºF.

b. Remove drain plugs for the winter.

c. Clean all interior parts of any mineral deposits or foreign materials that may have
built-up during the cooling season.

d. Replace any worn or non-functioning parts.

5. Gas Line

a. Remove the drip leg and clean any liquid or debris that may have accumulated.

b. After cleaning the drip leg, reattach it.

6. Vent Piping: Remove any debris from the drip legs in the combustion air and exhaust
pipes.

7. Burners and Orifices: Before each heating season examine the burners and gas orifices
to make sure they are clear of any debris such as spider webs, etc. Then clean the burners
as follows:

a. Turn off both electrical and gas supplies to the unit.

b. Disconnect union between manifold and gas valve.

c. Remove manifold and burner assembly.

d. Inspect and clean orifices and burners as necessary. Avoid using any hard or sharp
instruments which could cause damage to the orifices or burners.

1. Remove any soot deposits from the burner with a wire brush.

2. Clean the ports using an aerosol degreaser or compressed air.

3. Wipe the inside of the burner clean. Cleaning the burner with a degreaser will
retard the future build-up of dirt.

4. Before reinstalling the burner assembly, look down the heat exchanger tubes to
make sure they are clear of any debris.

5. Reinstall manifold and burner assembly, reconnect wire leads and gas supply
piping.
6. Turn on the electrical power and gas supply.

7. Follow the start-up procedure to light the burners and verify proper operation.

40
 8. Heat Exchanger

a. Check the heat exchanger annually for cracks.

b. If a crack is detected, the heat exchanger should be replaced before the unit is put
back into operation.

c. Airflow across the heat exchanger should be checked to make sure the blower is
operating properly.

9. Flue Collector Box: The flue passageway and flue collector box should be inspected prior
to each heating season and cleared of any debris.

10. Electrical Wiring: The electrical wiring should be checked annually for loose connections
or deterioration.

Tools needed to complete the Preventive Maintenance:

Hand Tools Wire Brush Fiberglass step ladder, as required

VOM Respirator Full face safety goggles
H2O Test Kit Pipe Cleaner Portable Air Compressor
Vacuum Cleaner

Materials List: Coil Cleaner, Aerosol Degreaser, Condensate Drain Tabs

Special Notes:

1. Coordination with Energy Manager required in advance if building is otherwise shut-down

by EMS – e.g., schools closed.

2. Disconnect and secure to the OFF position, all sources of power to the equipment prior to
servicing, per standard Lock-Out Tag-Out Procedures. In the case of the exception in
which the equipment must be temporarily energized for troubleshooting, observation,
diagnostic measurements or related servicing actions, exercise extreme caution.

3. Check all work and restore power upon completion of the Preventive Maintenance work
activity.

4. For further technical details, refer to the instruction manual.

5. Safety glasses and gloves required as needed.

41
 Date:
PM Zone:
PREVENTIVE MAINTENANCE – AIR FILTER ORDER FORM
QTY SIZE POLY POLY PAD POLY RIGID POLY UNIT SUB
ITEM (ea., (“or as ROLL PAD FRAME BAG PAD T/A OTHER OTHER TAG PRICE TOTAL
NO. or as indicated) HDR BOXES $ $
noted) (Spec 1) (Spec 2) (Spec 3) (Spec 4) (Spec 5) (Spec 6)

SUBTOTAL: [Grand Total If PGS 2/3

Not Used]
 AIR FILTER/FRAME WILL CALL/FAX/E-MAIL PLEASE CALL/FAX/E-MAIL
ORDER PRICE REQUEST FOR CONFIRMATION TRACKING P.O. #:
Date:
PM Zone:
PREVENTIVE MAINTENANCE – AIR FILTER ORDER FORM
QTY SIZE FOAM PLEAT- RIGID BAG PLEAT FOAM UNIT SUB
ITEM (ea., (“or as ROLL STANDARD BOX EXTENDED MERV PLASTIC OTHER OTHER TAG PRICE TOTAL
CAPACITY SURFACE FRAME
NO. or as indicated) NH 8 BOXES $ $
noted) (Spec 7) (Spec 8) (Spec 9) (Spec 10) (Spec 11) (Spec 12)

SUBTOTAL:
GRAND TOTAL [If P3 Is Not Used]:

AIR FILTER/FRAME WILL CALL/FAX/E-MAIL PLEASE CALL/FAX/E-MAIL

ORDER PRICE REQUEST FOR CONFIRMATION TRACKING P.O. #:

43
 Date:
PM Zone:
PREVENTIVE MAINTENANCE – AIR FILTER ORDER FORM
QTY SIZE RIGID POLY PLEAT- EXTEN BAG BAG UNIT SUB
MERV 11 SUR SEP; DUSTLOC® DUSTLOC®
ITEM (ea., (“or as BOX BAG OTHER OTHER TAG PRICE TOTAL
SH WIRE ® 65% FLA- CUBE MTL CUBE
NO. or as indicated) BOXES $ $
FARR HR PRECI HDR WIRE HDR
noted) (Spec 13) (Spec 14)
(Spec 15) (Spec 16) (Spec 17) (Spec 18)

SUBTOTAL:
GRAND TOTAL:

AIR FILTER/FRAME WILL CALL/FAX/E-MAIL PLEASE CALL/FAX/E-MAIL

ORDER PRICE REQUEST FOR CONFIRMATION TRACKING P.O. #:

44
 Date:
PM Zone:
PREVENTIVE MAINTENANCE – AIR FILTER ORDER FORM
QTY SIZE PLEAT PLEAT PLEAT PLEAT Au MET UNIT SUB
MERV 6 PNL RIGID BOX RIGID BOX MESH POLY
ITEM (ea., (“or as OTHER OTHER TAG PRICE TOTAL
FARR® MERV 7 65% NH 65% SH Preci-aire RING
NO. or as indicated) AIRGUARD BOXES $ $
(Spec 19) (Spec 21) (Spec 22) (Spec 23) (Spec 24)
noted) (Spec 20)

SUBTOTAL:
GRAND TOTAL:

AIR FILTER/FRAME WILL CALL/FAX/E-MAIL PLEASE CALL/FAX/E-MAIL

ORDER PRICE REQUEST FOR CONFIRMATION TRACKING P.O. #:

45
 Date:
PM Zone:

PREVENTIVE MAINTENANCE – AIR FILTER ORDER FORM

QTY SIZE UNIT SUB
ITEM (ea., (“or as RESERVED RESERVED RESERVED RESERVED RESERVED OTHER OTHER OTHER TAG PRICE TOTAL
NO. or as indicated) BOXES $ $
noted)

SUBTOTAL:
GRAND TOTAL:

AIR FILTER/FRAME WILL CALL/FAX/E-MAIL PLEASE CALL/FAX/E-MAIL

ORDER PRICE REQUEST FOR CONFIRMATION TRACKING P.O. #:

46