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Sample Background Check Policy Template

[COMPANY] conducts background checks on all new hires and current employees under certain circumstances. A consumer report checks criminal and education records, addresses, social insurance numbers, employment history and references. An investigative report may also include interviews about character and lifestyle. Checks are conducted by an outside agency and completed before employment begins. Results are kept confidential except when needed for follow up. Clients can request confirmation that associates accessing their data passed background checks.

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168 views2 pages

Sample Background Check Policy Template

[COMPANY] conducts background checks on all new hires and current employees under certain circumstances. A consumer report checks criminal and education records, addresses, social insurance numbers, employment history and references. An investigative report may also include interviews about character and lifestyle. Checks are conducted by an outside agency and completed before employment begins. Results are kept confidential except when needed for follow up. Clients can request confirmation that associates accessing their data passed background checks.

Uploaded by

Brendan Rolfe
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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[COMPANY] Background Check Policy

[COMPANY]’s background checking policy limits all background check inquiries to information that
impacts job performance and the workplace. A consumer report and/or investigative report will be
requested as part of the background checking process for all new hires and for current associates as
outlined further below. Inquiries are conducted by an outside agency, as hired by [COMPANY], in
accordance with applicable federal and provincial laws.

Consumer Reports

A Consumer Report is the most common report used and is run for all applicants to whom an offer of
employment has been made. It may also be run on an existing associate if he or she is moving to a team
which requires it to be run, or if the associate’s current team requirements have changed based on
client needs.

A Consumer Report consists of information deemed to have a bearing on job performance, and may
include information from public and private sources, public records, former employers, and references.
The scope of the report may include information concerning the applicant’s civil and criminal court
records, education, credentials, past addresses, Social Insurance Number, previous employment, driving
record, and personal references.

Investigative Consumer Reports

An Investigative Consumer Report may be run under special circumstances or to investigate


inappropriate conduct.

An Investigative Consumer Report is a report based upon interviews that may contain information
relating to the applicant’s character, general reputation, personal characteristics, or mode of living.
Applicants have the right to request additional disclosures of the nature and scope of the investigation
and statement of their rights. An Investigative Consumer Report may also include reference checks from
former employers or references provided by the job applicant. Any reference check is strictly limited to
job-related information of report.

Timing

[COMPANY] has a policy of conducting background screening reports on all job applicants as a condition
of employment. All checks will be started after an employment offer has been made, prior to a new
hire’s start date, and employment is contingent upon successful completion of the check. All checks
must be successfully completed prior to applicant’s start date.
Confidentiality

The results of the background check are shared by the vendor with a limited number of associates and
only when further action is needed based on the results of the check.

Clients may also request an audit of those associates who support their team and have access to their
employee personal data. [COMPANY]’s position is to provide aggregate data only confirming that all
associates assigned to their team have passed a background check in accordance with the contract
requirements.

Criteria
Type of Check

Education Verification Verify High School or post-High School education.

Employment Verification Verify previous seven years of employment, including current employer.
Based on seven-year residence history or the number of years allowed
by the applicable state/provincial laws if less than seven to include:

Criminal History Check  County by county records check, and


 Federal court records check, and
 Check against national criminal database

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