mib:clm product sheet

Contract-Lifecycle-Management

Contract lifecycle management

in SAP
We connect your purchasing, sales, and legal departments into one
cooperating enterprise. The solution delivers better protection for your
business, investment, and current and future profits. You will get a
complete and continuous overview of your contractual agreements
concerning realized business transactions. Significantly speed up and
streamline the process of creating and commenting on contracts. You can
be assured that the contract is following your internal regulations.

We understand your individual needs

Non-disclosure Agreement (NDA) Contract of the lease of means of transport
Purchase contract Storage contract Providing consultations

Exchange agreement Dealership Agreement

IS technical support contract
Contract on Associated Electricity Supply Services
License Agreement for Industrial Property
Rental Agreement Dealership Agreement
Mediation contract Infrastructure Lease Agreement
Provision contracts Transmission system service contract
Sponsorship agreement Treaty on silent partnership Loan agreement
Marketing Cooperation Agreement
CAPEX Agreement
Service Agreement SLA-within the Group
Debt recognition agreement CSU contract
Insurance contract Cooperation Agreement and conclusion of a future Operating Agreement
Contracts concluded with OTE Contract for work Service Contract Audit
Loan agreement
Agreement on the assignment of rights and obligations
Electronic Services Agreement Confidentiality Agreement

How does the implementation of mib:CLM benefit our clients?

— Overview of concluded contracts — Monitoring compliance with — Reduce audit costs
and relations with business contractual arrangements and — Faster contract conclusion +
partners avoiding financial losses centralized storage
— Compliance with rules and — Time-saving for all participants — Checking conditions and
regulations while preparing the contract process settings in SAP
— Reduction of supplier-customer —  Ensuring continuity of concluded — Preventing access to sensitive
risks contracts (expiration) information
We cover the life cycle of contracts.

Termination Request
Ways of contract termination can be Gathering the documents needed
predefined and then automatically for contract preparation, defining the
implemented. processes involved.

Recovery / Extension Preparation

Possibility to replace or to prolong the Preparation of contract content,
contract. Creation of follow-up documents, its attributes, references to IS SAP
such as amendments, etc. documents.
AUDIT

MIB:CLM

Track changes and Negotiation and

compliance authorization
The system audits changes in active contracts. Commenting on the content of the
It checks for compliance as necessary, contract and its attributes/data.
according to pre-set business processes. It
records the actions of specific users.

Realization Approval
Contract activation, including expiration Approval of the contract across the
and effectiveness dates. Setting specific company and also of other participants
conditions for the functioning of contract- in all involved parties.
related processes.
A smart contract will protect your business
Smart Business
contract protection Flexibility
  Using automated processes, we will   We monitor compliance with business   A wide range of
guide you from the initial request to the conditions and processes already set up customization options
contract conclusion. During the pro- in SAP, thus helping to reduce supplier, will satisfy even the most
cess, we automatically inform its parti- customer, and operational risks to your demanding solution
cipants regarding the progress, and we company. requirements. We are
prompt them to provide the necessary   A close link with your master data ready for your specific
information. ensures that there will be no formal needs regarding document
  The concluded and active contract errors while creating contracts. templates, approvals/
may be terminated automatically when   Document templates can be prepared comments, authorizations,
it is no longer active, or we can prompt and approved by your legal department screening/scoring,
the responsible employee to prolong the as default templates. It is also possible interactions with other
contract. Thus, we help to ensure the to set the degree to which the original systems, etc.
continuity of contracts precisely accor- template can be modified. All such   A flexible architecture
ding to company and legal standards. activities are recorded automatically in allows you to deploy
  For each contract, you have the the audit trail. and operate solutions
option of setting your own business   The Audit and Control Department regardless of your
controls and business rules both for the has easy access to contract information company‘s industry.
contract preparation and for the time - they see not only a particular contract   We also use modern
following its conclusion. For contracts in detail, but also the status and technology in the user
that are already in effect, we allow development of all contracts across the interface (UI / UX).
real-time checks against realized busi- company. They can also review audit Therefore the application is
ness transactions in SAP to check for information (Who / When / Where / What accessible from any device.
the adherence to contractual arrange- / Why)
ments.transakcím v SAP.

Compliance Teamwork
  We understand the sensitive nature of contractual docu-   Our customers appreciate the fact that they
ments; therefore, you can choose the level of confidentiality spend less time creating and commenting on
for each contract. Thus, only those who have the appropriate contracts, thanks to complete digitization.
authorization can access the contract.   We expect more participants from independent
  We automatically maintain links between documents created. departments to participate in the contract.
The 360 ° view of the contract gives you a comprehensive look Automatically, we distinguish and manage which
at the information and materials related to the contract. employee is responsible for providing specific
  The solution supports linking with ARES or the Public information. At the same time, the solution allows
Contract Register of the Ministry of the Interior (ISRS). At the the flexible involvement of other participants,
same time, the solution expects the connection to internal or should it be necessary.
external risk system, which makes it easier to align contracts   As approval, commenting, and other team
with legislation and regulations, including GDPR. processes progress, we show a clear graphical
  Also, it is possible to redact contracts. For further use of representation of the workflow. We visualize the
contractual documents (such as publication in the ISRS cooperation of all participants, and we store it
contract register), you can black out selected passages of the in a comprehensive form to fulfill the needs of
text and, at the same time, remove any confidential information managers and auditors.
from the document.
Selected features of
mib:CLM
PRODUCT BUSINESS
FEATURES FUNCTIONS
Workflow Documents Forms You support related
–– unlimited number of –– Link to your preferred –– contract document LoB processes
workflow scenarios DMS document templates with broad
–– parallel and sequential repository personalization options –– the purity of the
processing –– document versioning –– export templates to ERP master data
–– visual interpretation –– organizing documents PDF and Word format –– investment processes
of the whole process into folders –– the possibility of of the organization
–– possibility of multiple –– granting authorization generating a cover –– Purchasing department
WF scenarios for to work with documents letter for the contract processes and their
one contract –– the signing of –– automatic completion tenders for suppliers
–– adding your own documents via of contract attributes –– Sales Department
WF participant list qualified certificate into forms processes and
–– support for the Contract –– possibility of bulk –– a protective watermark customer relations
Commenting scenario upload of documents –– ocking of any passage –– HR processes and
–– support for the Contract –– document protection of the document, employee relations
Approval scenario settings protection against –– Compliance with GDPR
–– the possibility to transfer –– audit trail of changes change by the user
the task to a colleague to documents
for processing Selected smart
contract features
Analytics and
Audit / Security User attributes in Reporting –– the processing of
/ Compliance the application contracts respects the
–– A very flexible organizational structure
–– the audit trail of the –– possibility of own component allows of the organization
changes made to the definition of attributes business-user setup –– users are guided
contract will satisfy and value tables –– own reports on through the contract
even the strictest audit –– definition of contracts and related processing process
–– GDPR support attributes‘ features documents –– the contract checks the
–– integration with (responsibilities, –– customize the reports‘ user-entered values
Credit-Risk types, etc.) appearance –– You are informed in due
–– redaction the contract –– validation of user- –– list of reported records time of an impending
and publishing it entered values according to user‘s contract expiration
to the public ISRS against your SAP and authorization –– If you want, business
contract register nonSAP systems –– export function support processes can check
–– setting the level of –– automatic directly from reporting ongoing transactions
contract confidentiality initialization of default –– 360 ° view of related against active contracts
via user authorization attribute values documents –– comments and
–– control of business –– search help –– possibility of extraction approvals are redirected
partner‘s master –– passing attribute to your DWA, SAP automatically in the
data in SAP against values when creating BW, SAP Analytics absence of the processor
registers (ARES, etc.) a contract amendment Cloud, etc. to his representative
–– wide role-based and other documents
authorization concept

MIBCON a.s.
Pod Kopcem 31
Praha 4 – Hodkovičky
147 00
+420 244 912 698
[email protected]
www.mibcon.cz