TIMS SIMPLIFIED MANUAL (INCOTEX 181) LOADING THERMAL ROLL

identify the thermal side of the roll by scratching the paper, Thermal
1. POWERING ON
side writes and load the thermal paper while facing the printer head.
a. Hold Button for 7 seconds (You see on ready/ You As illustrated bellow.
hear a BEEP SOUND)
b. Release your hand (machine starts initializing process and goes to
MODE 1 ------ after 7 seconds)
2. POWERING OFF
a. Hold VD/MODE for 5 seconds till you see OFF RDY
b. Release your hand. (Machine shall turn OFF immediately)
MODE OF OPERATIONS
1. open the roller cover
1. MODE 1: REGISTRATION MODE
2. MODE 2: X REPORT MODE
3. MODE 3: Z REPORT MODE
4. MODE 4: PROGRAMMING MODE
5. MODE 5: SERVICE MODE

NAVIGATING THROUGH THE MODES

• To get to the next mode press key.

3. Close roller cover

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CONNECTING TIMS MACHINE TO WIFI NETWORK
a. CONNECTING TO MOBILE/PHONE HOTSPOT b. CONNECTING TO WIFI FROM ROUTER
• Go to mobile Hotspot setting and note down the Wi-Fi name • Get Wi-Fi name and Password from your IT Technician
and password (change the name to a simple name e.g., Wi-Fi note down the Wi-Fi name and password (e.g., Wi-Fi name:
name: Technical and Password:123456789). Technical and Password:123456789).
• Go to TIMS machine (Mercury 181/130W/133) • Go to TIMS machine (Mercury 181/130W/133)
• Power on and go to mode 1/Registration mode • Power on and go to mode 1/Registration mode
• Press button and Wait for the device to show F, • Press button and Wait for the device to show
Started. F, Started.
• Go to mobile phone or Laptop. • Go to mobile phone or Laptop.
• Go to Wi-Fi list and connect to Wi-Fi broadcasted as • Go to Wi-Fi list and connect to Wi-Fi broadcasted as
(KRAMW0090009234) (KRAMW0090009234)
• Go to your browser e.g., Chrome, • Go to your browser e.g., Chrome, Mozilla, or Firefox
Mozilla, or Firefox • Enter default IP address 192.168.1.1 on your Browser and
• Enter default IP address 192.168.1.1 search
on your Browser and search • Enable Wi-Fi connection parameters
• Enable Wi-Fi connection • Key in the SSID (WIFI name) and the password for the
parameters Wi-Fi noted down in the first step.
• Key in the SSID (WIFI name) and the • Submit WIFI and log out
password for the Wi-Fi noted down in the first step. • Go back to your TIMS device.
• Submit WIFI and log out • Press button on the machine.
• Go to your Hotspot setting and turn on Hotspot and turn on • Press 1 then Button to make a
mobile data. connection test.
• Go back to your TIMS device. o If you get connection test: Fault! Recheck your Wi-
• Press button on the machine. Fi name and password repeat the setup process.
• Press 1 then Button to make a connection o If you get connection test: ok (well-done Wi-Fi set
test. up successfully done).
o When you get connection test: Fault! Recheck • Press to print a status report.
you Wi-Fi name and password
o When you get connection test: ok (well done Wi-
Fi set up successfully done)
• Press to print a status report.

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 MAKING SALES WITH BUYERS PIN
MAKING A SALE (TYPE A INCOTEX 181) Note: Operator must key in Buyer’s Pin with VAT Obligation
Example
during this procedure. If not sure kindly check with Itax Pin
Service charge link to PLU code 1
checker and confirm status.
VAT 16%
• Go to Registration mode
amount inclusive of VAT = KSHS.500,000 Buyer’s PIN
• Press TEXT:
• Press then to activate sales with Buyer’s pin.
STEPS OF MAKING SALES
• Press the corresponding key to enter the first letter of the pin.
• Go to Registration mode For example, if P is the first letter press
• Press 1PQRS
button once
• Key in Amount Inclusive of VAT. E.g., Kshs.500,000.00 • Press twice to switch to digits 123..
• Press then to store the amount. • Key in the 9 digits of the pin
• Key in Item code/PLU code e.g., for Service charge key in 1
• Press twice to switch to capital letters ABC…
• Press • Key in the last letter of the pin
• Press and confirm the invoice. For example, if the last letter is S press 1PQRS four times
if the invoice is not correct void the sale/Invoice. Buyer’s ex. N
to select s.
Press then to void Sale • Press to store the pin digits 0
• press to issue out the receipt if correct. • Enter buyer’s exemption number. If not available press to
STEPS OF MAKING SALES USING QUANTITY. skip to INVOICE.
• Go to Mode Registration • Enter the price which you want to sell at VAT inclusive
• clear decimal by pressing (.) button
• Press
• Press then
• Enter the number of quantities and press the button.
• Key in amount inclusive of VAT for a single quantity. • Enter the PLU CODE number and press
• press button to confirm the receipt printer
• Press then to store the amount.
(If INVOICE is not okay as per the sale VOID by
• Enter the PLU CODE number and press machine will pressing SH the 00 Button)
display the item/service being sold and the registered amount.
• press to issue out the receipt.
• Press STL to confirm the amount.
• press to issue out the receipt

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CREDIT NOTE MAKING A DEBIT NOTE RECEIPT N
Steps on how to make a credit note. • Press . 0.00
• Enter the relevant invoice number
NOTE: Credit note to be made on the very same day or if made e.g., CU INVOICE NUMBER:
on a different day (Trader/operator to make sure He/she has made 0090003440000000279 key only Debit Note
an invoice/s of amounts summing up to the same amount being 0.00
the last digits after zeros (279)
credited.
• Press total (will indicate d 0.00)
MAKING A CREDIT NOTE • Enter the amount you want to debit and sell
• Go to Registration mode
MAKING MONTHLY REPORTS
• Press to enter to the mode
• Press to activate credit note. RECEIPT N SUMMARY REPORT
Machine will display. 0.00 • Go to mod
• Enter the relevant invoice number e.g., CU INVOICE • Press total
NUMBER: 0090003440000000279 key only the last • Key in 1 then STL (Machine will request for the beginning BEGIN DATE
0
digits after zeros (279) date for the period
Credit Note • Key in the beginning date in format (DDMMYY) e.g.,010122
• Press to store the CU invoice
0.00 • Press QTY it will display END DATE
number. (It shall display)
• Key in the end date (DDMMYY) e.g., 310122 0
• Make a sale/invoice as you made before.
• Press VD/MODE to issue the periodic report.
Note: If you had made sales/invoice with buyer’s pin. Start
with the Pin after the above steps.
DETAILED REPORT.
• Go to Z REPORT
• Press total BEGIN DATE
0
• Key in 4 then STL (Machine will request for the
beginning date for the period
• Key in the beginning date in format (DDMMYY) e.g.,010122
• Press QTY it will display END DATE
• Key in the end date (DDMMYY) e.g., 310122 0
• Press VD/MODE to issue the periodic report.

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PLU REPORT

• Go to mode 3
• Press
• Press
• Press to confirm the report.

Printing a receipt copy

• Enter the relevant invoice number e.g., CU INVOICE NUMBER:

• Press SH QTY

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