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ICT Forms

The document is a form used to propose ICT equipment and resources or ICT projects. It requires information such as item descriptions, quantities, technical specifications, justifications, unit prices, and total costs for equipment proposals. For project proposals, it requires details about the project description, relevance to agency mandates, goals, objectives, scope, requirements, target users, and components along with their descriptions and costs. Approval from the agency head is needed for the proposals.

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MOTC INTERNAL AUDIT SECTION
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151 views4 pages

ICT Forms

The document is a form used to propose ICT equipment and resources or ICT projects. It requires information such as item descriptions, quantities, technical specifications, justifications, unit prices, and total costs for equipment proposals. For project proposals, it requires details about the project description, relevance to agency mandates, goals, objectives, scope, requirements, target users, and components along with their descriptions and costs. Approval from the agency head is needed for the proposals.

Uploaded by

MOTC INTERNAL AUDIT SECTION
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Annex A - FORM 1

FORM 1- ICT RELATED EQUIPMENT AND RESOURCES

Ministry/Office: Date Accomplished:

No. Item Description Quantity Technical Specifications Justification/ Unit-Price Total


Purpose Cost

[1] [2] [3] [4] [5] [6]

(e.g. Mid-range Laptop, Fast Feeder (e.g. 4) (e.g Branded, Business-Grade, (e.g. Will be used by 4 PhP PhP
Scanner, All-in-one Inkjet Printer). Mini/Micro-PC form factor, Core i5 12th personnels from (office/ 60,000.00 240,000.0
Gen vPro, 8gb DDR4 3200MHz, 256GB division) for Moderate 0
NvME SSD + 1TB HDD , Integrated Video Computing, Basic Media
Card, Gigabit LAN, WiFi 6 PCIe adapter, (Video, Photo Audio)
Windows 11 Pro, 24” FHD IPS/VA Monitor, Editing, Programming,
with accessories including keyboard & Basic Statistical
mouse, 2 years on-site warranty) Computation, and other
applications that
requires higher
specifications than Basic
Desktop Computer

Grand
Total

Prepared by: Approved by:


[1] Clearly state the category and name of the item being proposed
[2] Indicate the proposed number of units. The quantity must be reasonable and justifiable according to its purpose.
[3] Provide detailed technical standards and requirements of the item such as functional, mechanical, operational, and quality and performance requirements. It should be detailed
yet not brand/model specific. The technical specifications should be compliant to the Standard Specifications for Common Office ICT Equipment (Annex B). It is strongly
recommended to include local manufacturer warranty (local service center) and after-sales support in the specifications.
[4] provide the specific purpose or what specific activity the item is intended to be used. The justification is vital in evaluating the relevance or reasonability of the proposal.
[5] provide the most recent price estimate based on the current market price of the item.
[6] The total cost of the proposed item (Unit-Price * Quantity)
Name: _____________________________
Position: _____________________________
Contact Number: _____________________ _____________________________
E-mail Address: _____________________ Name of Agency Head and Signature
Signature: _____________________________

[1] Clearly state the category and name of the item being proposed
[2] Indicate the proposed number of units. The quantity must be reasonable and justifiable according to its purpose.
[3] Provide detailed technical standards and requirements of the item such as functional, mechanical, operational, and quality and performance requirements. It should be detailed
yet not brand/model specific. The technical specifications should be compliant to the Standard Specifications for Common Office ICT Equipment (Annex B). It is strongly
recommended to include local manufacturer warranty (local service center) and after-sales support in the specifications.
[4] provide the specific purpose or what specific activity the item is intended to be used. The justification is vital in evaluating the relevance or reasonability of the proposal.
[5] provide the most recent price estimate based on the current market price of the item.
[6] The total cost of the proposed item (Unit-Price * Quantity)
Annex C- FORM 2

ICT Programs and Project Proposal

Ministry/Office (Sector if applicable)

Project Title

Project Description Give a brief description of the proposed ICT project.

Include the needs, problems/issues being addressed, and the benefit


of the project to the agency/office and users.

Relevance to the mandate, functions Give a brief explanation how the project will contribute to the
and objectives fulfillment of the ministry/office/agency’s (MOA’s) or its sub-office’s
mandate, functions and objectives.

Indicate the mandate, functions, and/or objectives of the


ministry/office/agency and/or the
sub-offices/services/divisions/units that are being supported by the
project.

Project Goals & Objectives List down the goals and objectives of the project that shall help
attain or achieve the ministry/agency/office’s mandate, functions
and objectives.

Project Scope/Requirements Define the project scope. Must include the specific requirements and
deliverables of the project.

These include key features, functions, modules, services, tasks,


functional requirements, non-functional requirements and other
requirements that must be completed for the project to be successful
and completed. You may use additional sheets if necessary.

Target Users/Offices Identify the users/groups/offices that shall benefit and/or will be
using the software.

Project Components

Major Component Description Cost

Identify each component of the project Provide a description for each project How much does the
component. component cost?

Total Project Cost

Prepared By: Approved By:


______________________ ______________________

(Name and Designation) (Head of Office)

Date Date

Software Project Requirements Document

I. Project Description

Provide a brief background of the Software Project.

II. Functional Requirements

Define what a product must do, what its features and functions are.

III. Non-Functional Requirements

Describe the general properties of a system. They are also known as quality
attributes.

IV. Project Resource

Indicate the resources needed to acquire, develop, provision and implement the
project. Project resource focuses on human resource requirements but may also
include equipment, facility and other resources needed by the project.

V. Project/System Components and Cost Breakdown

Component Resource Duration Costs


(days)

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