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Excel Shortcut Notes - Nupur

This document provides an overview of key Excel concepts and functions for managers. It defines what Excel is and the main components like workbooks, worksheets, cells, rows and columns. It then covers various Excel functions and formulas for tasks like summing, averaging, finding minimums and maximums. Additional sections cover formatting, shortcuts, paste special options, removing duplicates and more. The document serves as a basic Excel tutorial and reference guide for managers to organize and analyze data using spreadsheets.

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nupur malhotra
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72 views5 pages

Excel Shortcut Notes - Nupur

This document provides an overview of key Excel concepts and functions for managers. It defines what Excel is and the main components like workbooks, worksheets, cells, rows and columns. It then covers various Excel functions and formulas for tasks like summing, averaging, finding minimums and maximums. Additional sections cover formatting, shortcuts, paste special options, removing duplicates and more. The document serves as a basic Excel tutorial and reference guide for managers to organize and analyze data using spreadsheets.

Uploaded by

nupur malhotra
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EXCEL FOR MANAGERS

Q1 What is excel?
Excel is a software program created by Microsoft, that uses spreadsheets to organize numbers
and data with formulas and functions.
Q.2. What is a workbook?
The entire excel is called as a workbook and the separate sheets in excel are called as
worksheets.
1. Cells – F6, G10, D4, H6
2. Name bar is a bar which shows on which cell you are working.
3. Formula bar is fx.
Ribbon – when the ribbon colllpases only tab names are shown
No of rows – 10,48,576
No of columns – 16,384
Formula No 1
SUM = sum (Select data ) enter , drag it down .
Selection of cells = shift right arrow or left arrow
Merge and center
Wrap text
Alignment
1. Left alignment, right , middle
2. Top , middle , bottom
Thumb rule of excel – do not use any tool on excel until the data is formatted
Entire table – Clt + Shift + down error
Very basic shortcuts
1. Copy – Clt + c
2. Paste – Clt + v
3. Undo – Clt+ Z
4. Redo – CLt +Y
5. Cut – Clt+X
Average = Average ( select data ) and enter , drag it down .
Decimal points .
.0 – Decreasing
.00- Increasing
Product - = Product ( select data ) and enter , drag it down .
Subtraction – no formula do it individually
Division - no formula do it individually
General tab
To select a column – Clt + Spacebar
To insert a row a column – Clt + shift +
To delete a row or a column – Clt –

Find and replace together – clt +H


To find – clt +F
Minimun
=Min ( Select data ) and enter
Maximum
=max(( Select data ) and enter

Cases
1. Upper case = upper
2. Lower case = lower
3. Proper case = proper
Functions
1. Count = Count
Counts the no of cells having no in it .

2. Count A = CountA
Counts the no of cells which are non empty

3. Count Blank = Count Blank


Count the no of cells which are missing / empty.

Auto sum
Select the data , Either go to the tabs and do it or Alt=

Spaces equal
= trim ( select data ) and enter
To paste it in old one
Copy the new one , paste special go , values , okay
Old text delete and paste new one.
Adding and deleting comments
Series
1. Select 1 and 2 together and then scroll it down.
2. Select 1 and 3 together and scroll it down.
3. Select 2 and 4 together and drag it
4. Similarly, many series can be created in this way
5. Jan and feb together and drag it down
6. Monday and Tuesday together and drag it down .
7. 2017 and 2018 together .
Exception – A B series does not works,
Step value and stop value

Column width
Select the column which we want to make the rest equal and then we will go to paste special,
column width and okay.
Paste special – Write suppose 80 in one cell come out and copy open paste special and it is
done
1. Add up values
2. Divide
3. Subtract and many more
Shortcut key to paste special – alt + e +s

Shortcuts in paste special window


SM - Subtract – s
Multiply – m
Add – d
Divide – o
None – o
Transpose – o
Formulas – f
Values – v
Column widths – I
Comments – c
All except borders – e
Duplicate values
Select data – data tab – remove duplicates
Move and copy
Hide unhide

Go to window
1. When spaces are blank we either remove the spaces or we add no or 0
2. Select data
3. Clt + g
4. Alt +s
5. Blanks ok
6. Spaces cl – remove
7. O fill than in any cell type 0 , and then clt and enter.
GERMAN LINKS-
https://www.german-course-vienna.com/en/exercises_a1,3883.html

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