M&E Baseline RFP

REQUEST FOR PROPOSAL
TSSP/2023/02/01
Roads M&E Baseline Assessment
(Phase 1) for Highways and
Long-Term Maintenance Contracts
Information for Bidders

28 February 2023
Request for Proposal
Instructions to Bidders
PROPOSAL PARTICULARS
• Closing time • 2:00 pm (Port Moresby Time), 31st March 2023

• Mode of • Proposals are to be submitted electronically to the
submission address for submission specified in section 3 below.
• Address for • [email protected]
• submission
• Electronic file • PDF file format not exceeding 10MB
format
• Proposal • 90 days
validity
• period
• Contact • [email protected]
person
• Page limits • Proposal / proposal submissions in the format provided
in:
• Attachments 3-6
• Attachment 8 – Letters of Association, one page for
each letter (only if associating with another company /
sub-consultant)
• Other material in support of submission 5 (Five) A4
pages
• Currency • PGK / AUD
• Financial limit • Not applicable
TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY
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Roads Baseline Survey Phase 1

1 INTRODUCTION
1.1 Background
• Australia’s support to PNG’s transport sector is delivered through the Papua New
Guinea-Australia Transport Sector Support Program Phase Two (TSSP2). TSSP
commenced in 2007 as a 15-20 year commitment to support the Government of Papua
New Guinea to achieve a safer, more reliable well-maintained transport infrastructure
network.
• Australia’s investment in PNG’s transport sector reflects the importance of transport
infrastructure, such as roads, ports and airports, in facilitating the efficient flow of
produce to markets and the provision of essential services and consumer goods.
Australia’s investment in PNG’s transport infrastructure is a key enabler of economic
growth and is the largest component of Australia’s aid for trade investment in PNG. It
is also a core component of Australia’s economic diplomacy agenda.
• GHD Australia Pty Ltd (GHD), the TSSP2 Managing Contractor, hereby seeks to
identify and engage the services of a suitable consultancy firm to undertake the
proposed Roads Baseline study to establish reliable data for the purposes of
assessment and determining the success or otherwise of DFAT and AIFFP
investments in the road sector and their broader impact on the PNG economy. The
road baseline survey work under the Transport Sector Support Program, are as
described in the Terms of Reference (TOR) as Attachment 1 to this Request for
Proposal (RFP).
• In seeking international and/or domestic consultants to undertake the specified
activities on its behalf, GHD will comply with the broad principles outlined in the
Commonwealth Procurement Rules
https://www.finance.gov.au/government/procurement/commonwealth-procurement-
rules
1.2 Procurement Approach:

• The procurement of the consultancy firm will be undertaken using a single stage
proposal process. This RFP is open to any suitable firms except those that are listed
as ineligible by the World Bank and equivalent bodies. The proposal period for
responses is 25 days and the responses will be assessed as per the criteria detailed in
3.4 below. Based on the scoring and evaluation, negotiations will be entered into
between GHD and the preferred Consultant.
• Consultants should note that TSSP2 is happy to receive joint submissions from two (2)
or more consultancy firms particularly where one (1) firm is PNG based. Such
collaborations may assist in addressing the requirements for relevant experience in “in
country” delivery or other aspects of the program. The conditions relating to joint
submissions are detailed in 2.11 below.
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2. CONDITIONS OF RFP
2.1 Eligibility to Propose
• This RFP is open to any consultancy firms that wish to submit a proposal in response
to this request except those firms specified below.
• A consultant is ineligible to submit a proposal where the consultant or any
subcontractor of the consultant is listed by the World Bank in its “Listing of Ineligible
Firms” posted at www.worldbank.org (the “World Bank List”).
2.2 Documents that must be lodged

• Completed and signed Declaration as specified in Attachments 3,5 and 7 to this RFP;
• A Proposal in a format as specified in Attachments 4 and 6 to this RFP; and
• Consultants should note the requirements relating to submission of proposals by
electronic means as set out in the RFP Particulars.
2.3 Language
• All documents submitted as part of this RFP must be in English.
2.4 Extensions
• GHD may extend the Closing Time at its sole and absolute discretion and will issue an
Addendum notifying any decision to extend.
2.5 Proposal enquiries

• Enquiries from Consultants must only be directed to the contact address specified in
the RFP Particulars.
• Consultants are not allowed to make any contact with any member of TSSP or GHD
as this would constitute a breach of RFP rules and lead to disqualification.
• If a Consultant finds any discrepancy, error or omission in the terms and conditions of
the RFP; or wishes to make any enquiry, including seeking clarification of the RFP, the
Consultant must notify the Contact address by email not later than 4 days prior to the
Closing Time.
• GHD will respond to any Consultant enquiries no later than 2 days prior to the Closing
Time.
• GHD will issue or publish answers to any Consultant enquiries to all Consultants.
• A pre-tender briefing will be held at 10:00am (local PNG time), Friday 17th March 2023
via Microsoft Team. To register for the briefing, please contact
[email protected] by 5:00pm (local PNG time), Wednesday 15th March
2023.
2.6 Late Proposals

• A Proposal lodged after the Closing Time is a late Proposal/Proposal and will not be
accepted.
• GHD will admit to assessment a Proposal that was received late solely due to GHD
mishandling. GHD mishandling does not include mishandling by a courier or mail
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service provider engaged by a Consultant to deliver their Proposal. It is the

responsibility of Consultants to ensure that their Proposal is dispatched in sufficient
time for it to be received by GHD by the Closing Time.
• Consultants should note the particular requirements relating to submission of
electronic proposals as set out in the Proposal Particulars.
2.7 Non-conforming Proposals:

• Proposals will be regarded as non-conforming if they fail to conform to one or more of
the requirements of this RFP, with the exception of Late Proposals. Late Proposals
will be handled in accordance with Clause 2.6 above.
• GHD may, at its absolute discretion, assess or reject a non-conforming Proposal. GHD
will not enter into correspondence about a decision to assess or reject a non-
conforming Proposal.
• Proposal conformity requirements are necessarily strict in order to provide Consultants
with an equal opportunity for proposals and to allow GHD to assess proposals on an
equitable basis.
• Consultants are advised of the following conformity issues and the usual treatment of
those issues by the proposal secretariat:
Conformity Issue Treatment by the proposal secretariat
Inclusion of covering letter in the Covering letter removed from the proposal prior to
proposal providing to the Proposal Evaluation Committee (PEC)
Proposal incomplete Proposal will be assessed on what is submitted provided
all “Documents to be lodged” detailed in 2.2 are included.
Where all documents to be lodged not included, the
proposal will be deemed non-conforming and not
considered further.
2.8 Amendment of the RFP

• GHD may amend the RFP by issuing an Addendum no later than 5 days prior to the
Closing Time.
2.9 Contracting Entity with GHD

• The contract shall be between the successful Consultant and GHD Australia Pty Ltd.
The contract will include all standard sub-consultancy agreement conditions as
included at Attachment 2.
2.10 Insurance
• Consultants are referred to Clause 8 & 9 of the Standard Sub-Consultancy Agreement
at Attachment 2, which states:
8. You must maintain:
(a) professional indemnity insurance with a limit of indemnity of not less than the equivalent of
AUD5 million for the period from the date of this subconsultancy agreement until 7 years after
completion of the project; and
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(b) public liability insurance with a limit of indemnity of not less than the equivalent of AUD10
million until completion of the subconsultancy services.
(c) Maintain appropriate travel and workers compensation insurance consistent with applicable
PNG laws.
9. If we ask you to do so, you will give us certificates of currency confirming you have the insurances
required by the previous clause.
2.11 Associates and other Sub-contractors

• As noted in 1.2, TSSP encourages proposals which may include PNG-based
companies.
• Proposals involving two or more parties who have not formed a single legal entity will
only be accepted if the Proposal is submitted on the basis that one party, “the
Consultant”, is intended to act as the prime contractor and any other party becomes a
sub-contractor known as an “Associate”.
• Proposals involving Associates will be assessed on the basis of that arrangement.
Proposals must include assurance to GHD from an authorised representative of the
Associate of their corporate commitment to and involvement in the Project in the form
of a single page Letter of Association referred to in Attachment 8.
• In addition to Associates, Consultants are required to include detailed information on
other work to be sub-contracted (excluding Specified Personnel) and proposed sub-
contractors, where these are reasonably known at the time of the Proposal and have
expressed their willingness to be involved in the Project. These details must also be
included as referred to in Attachment 8 of the Proposal.
• Letters in which organisations express their willingness to be involved with the
Consultant in the Project as a sub-contractor must be limited to a single page per
organisation and include details on the broad skills or areas in which the organisation
may add value.
• GHD contracts assign full responsibility for all sub-contracted Services to the
contractor.
2.12 Ownership of Proposals / Proposals

• All Proposals become the property of GHD on lodgement.
• The Consultant authorises GHD to copy, adapt, amend, disclose, including to GHD
contractors and advisers, or do anything else necessary, in GHD's sole discretion, all
materials including that which contains intellectual property rights of the Consultant or
other parties contained in the Proposal.
• Copyright in this RFP is reserved to GHD.
2.13 Conflict of Interest:

• Consultants must:
• Identify any actual or potential conflict between the interests of the Consultant, its
Associates or subcontractors or their other clients and the interests of GHD,
Department of Foreign Affairs and trade (DFAT) or TSSP; and
• Detail the procedures they intend to implement for dealing with any actual or
potential conflicts between the interests of the Consultant, its Associates or
subcontractors or their other clients and the interests of GHD, DFAT or TSSP,
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which may arise in connection with the submission of their Proposal or the
conduct of the Services described in this RFP.
• If any actual or potential conflicts between the interests of the Consultant, its
Associates or subcontractors or their other clients and the interests of GHD, DFAT or
TSSP arise for a Consultant before entering into a Contract for the Services, GHD
may:
• enter into discussions to seek to resolve such conflict of interest; or
• disregard the Proposal submitted by such a Consultant; or
• take any other action that GHD considers appropriate.
2.14 Consultant conduct

• The Consultant warrants that it has not engaged in collusive or anti-competitive
practices with any other Consultant in the preparation of its Proposal.
• If a Consultant is found to have made false or misleading claims or statements, or
receives improper assistance or improperly obtains confidential information, GHD
reserves the right to reject at any time any Proposal lodged by or on behalf of that
Consultant.
2.15 GHD’s Rights

• All GHD procurement is consistent with the principles of the Commonwealth
Procurement Rules. The core principle of Commonwealth procurement is to achieve
value for money. GHD is also bound to conduct its procurement in an ethical,
accountable, transparent, efficient and effective manner. GHD reserves the right to:
• seek Proposals from any organisation;
• accept or reject any Proposal;
• terminate, extend or vary its procurement process for the Services;
• request clarification in relation to a Proposal;
• terminate negotiations with the preferred Consultant and commence negotiations
with any other Consultant;
• evaluate Proposal as GHD sees appropriate; and
• negotiate with the Consultant whose Proposal is ranked first. If unable to form a
contract with the first-ranked Consultant, GHD reserves the right to negotiate
with the next ranked Consultant and so on.
2.16 Contract Negotiations

• It is GHD’s intention to contract on the basis of the Sub-Consultancy Agreement
contained in this RFP at Attachment 2. Other appendices are proposed as per the
contents page and can be provided if requested.
2.17 Consultant’s Acknowledgement

• A Proposal is submitted on the following basis:
• no legal obligation or agreement whatsoever is intended to be or is created
between GHD and any Consultant by virtue of the proposal/proposal process
(including but not limited to statements contained in this RFP) unless and until
contract negotiations are completed and a formal written agreement acceptable
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to GHD is entered into and executed by an authorised officer of GHD and by the
successful Consultant, if any;
• the Consultant acknowledges and agrees that GHD, its employees, agents and
advisers are not, and will not be responsible or liable for, the accuracy or
completeness of any information contained in this RFP; and
• the Consultant is responsible for all costs of and incidental to the preparation and
delivery of the Proposal, including obtaining this RFP, or any subsequent stage
of the procurement process, including answering any queries and providing any
further information sought by GHD.
2.18 Notification of Consultants

• Consultants will be notified of the RFP outcome in writing.
3. PROPOSAL REQUIREMENTS
3.1 Assessment of Proposals – General
• GHD will apply a Quality and Cost Based Selection process for selection of a preferred
Consultant.
• GHD will form a Proposal Evaluation Committee (PEC) to assess the technical
proposals of the proposal proposals against the weighted selection criteria detailed in
Section 3.4 below. The PEC will score each against each listed technical criteria from
0 to 10, with 10 being the highest score. Each technical criteria score will then be
calculated against the maximum percentage weighted score and an aggregated
technical score derived for all listed criteria. This aggregate percentage score will form
the overall technical score of the Consultant. The assessment of a Consultant’s
technical score will then account for 60 per cent of the overall score, using the
following formula:
𝐓𝐞𝐧𝐝𝐞𝐫𝐞𝐫 ′ 𝐬 𝐖𝐞𝐢𝐠𝐡𝐭𝐞𝐝 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐒𝐜𝐨𝐫𝐞

1. 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐒𝐜𝐨𝐫𝐞 = 𝐱 𝟎. 𝟔
𝐇𝐢𝐠𝐡𝐞𝐬𝐭 𝐖𝐞𝐢𝐠𝐡𝐭𝐞𝐝 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐒𝐜𝐨𝐫𝐞
• Financial Proposals will be assessed separately, after the completion of the evaluation
of Technical Proposals are deemed satisfactory. GHD will conduct a like-for-like price
assessment of the financial proposals of technically suitable proposals. The price
assessment will represent 40 per cent of the overall score. The following formula for
the scoring and ranking of proposals on the basis of price will be used:
𝐓𝐞𝐧𝐝𝐞𝐫 𝐏𝐫𝐢𝐜𝐞 𝐨𝐟 𝐋𝐨𝐰𝐞𝐬𝐭 𝐏𝐫𝐢𝐜𝐞𝐝 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥𝐥𝐲 𝐒𝐮𝐢𝐭𝐚𝐛𝐥𝐞 𝐓𝐞𝐧𝐝𝐞𝐫

2. 𝐅𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐒𝐜𝐨𝐫𝐞 = 𝐱 𝟎. 𝟒
𝐓𝐞𝐧𝐝𝐞𝐫𝐞𝐫′𝐬 𝐓𝐞𝐧𝐝𝐞𝐫 𝐏𝐫𝐢𝐜𝐞
• The Overall Final Score for evaluation of proposals = Technical Score + Financial
Score
3.2 Proposal
• The proposal must:
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• adhere to the specifications detailed in the Proposal Particulars; and

• be presented in the format provided in Attachment 3-6 to this RFP request.
3.3 Proposal Assessment – Weighting in accordance with 3.1 above

• Assessment of Proposals will be undertaken by a Proposal Evaluation Committee (the
“PEC”) comprising GHD, TSSP and Agency representatives appointed at GHD’s sole
discretion. The PEC will assess Proposals based on the Assessment criteria specified
in Section 3.4 of this RFP.
• PEC members are required to maintain the “commercial-in-confidence” nature of the
proceedings of the PEC. PEC members must not discuss matters relating to the
assessment of any proposal with any other party. Consultants must not make contact
with any members of the PEC. Any such contact will be considered a breach of
confidentiality and may result in GHD rejecting the proposal of the Consultant
concerned.
3.4 Assessment Criteria and Weightings

• The Proposal will be assessed by the PEC using the following assessment criteria and
comparative weightings:
Proposal Assessment Criteria Weighting
Academic qualifications of proposed team members (key staff) 15%

Demonstrated familiarity with the overall PNG economy, social etiquette & transport 15%
network
Demonstrated evidence of social and economic research including data collection, 20%
analysis and reporting
Proposed workplan and project execution strategy, timeline/program Gantt chart, 20%
interpersonal and communications skills, teamwork, and the ability to integrate
cross-cutting issues
Demonstrated ability to construct reports and written advice suitable to the intended 20%
audience.
Integrity, professionalism, ability to support Government of Australia and 10%
Government of PNG policy priorities
Total 100%
3.5 Interviews
• If required, the TEC may conduct interviews, either in person or via teleconference,
with key personnel. Any travel associated with attending an interview will be at the
Consultant’s own cost. GHD will provide reasonable notice of interviews to
Consultants.
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3.6 Key Personnel - Curricula Vitae (CVs)

Position Minimum Qualification Requirements
Team Leader The Team Leader must have appropriate qualifications and
extensive experience in leading independent review and
evaluation teams. Experience with economic and/or social
surveys in PNG and/or the region is preferred. The Team
Leader is responsible for the technical quality of the assignment
and directing the preparation of all deliverables including the
methodology and work plan, Aide Memoire, and the draft and
final reports. The Team Leader will be the primary contact for
TSSP2a, DFAT and GoPNG stakeholders for the duration of
this assignment and will be responsible for ensuring effective
communication between the team, DoWH and provincial
authorities. The Team Leader is ultimately responsible for the
administration of the project, including ensuring appropriate
financial management and administration.
Transport Specialist / Road The Transport Specialist / Road Engineer must have a degree
Engineer in Civil Engineering (or other appropriate qualification) with 10
or more years’ experience in road transport and/or road
engineering, preferably in PNG. The Transport Specialist / Road
Engineer must have a demonstrated understanding of road and
transport survey methodologies, international data standards for
roads and bridges, the process of road and transport data
collection as well an understanding of what information currently
held by DoWH and provincial authorities, and what needs to be
collected as part of the survey exercise. The Transport
Specialist / Road Engineer will work under the broad direction of
the Team Leader and is responsible for coordinating road and
transport surveys and working closely with counterparts from
the Asset Management Branch of DoWH and staff of provincial
authorities.
Survey and Data Specialist The Survey and Data Specialist must have a relevant
qualification, and 10 years or more experience working on the
design and conduct of economic and/or social surveys in PNG
or the region. Experience with transport sector, customary
lands liaison work, or similar development work is preferred.
The Survey and Data Specialist must have a demonstrated
understanding of different survey modalities applicable to this
assignment, and familiarity with the use of relevant collection
tools, databases and analytical approaches. The Survey and
Data Specialist will work under the broad direction of the Team
Leader and will be responsible for the design of the baseline
methodology as well as data collection and quality control,
compilation and analysis and for drafting agreed sections of the
draft and final reports
Field Component Manager The Field Component Manager must have a relevant
qualification, and 10 years or more experience leading or
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Position Minimum Qualification Requirements

conducting economic and social surveys in PNG or the region.
The Field Component Manager must have a demonstrated
understanding of the logistics, implementation and management
of large-scale surveys across multiple locations. This includes
the recruitment, training and management of field staff,
interviewers and enumerators, as well as coordination of other
data collection tasks. The Field Component Manager will work
under the broad direction of the Team Leader and is
responsible for, inter alia, ensuring effective coordination with
provincial authorities, implementing the work plan, arranging
provincial travel and ensuring appropriate and timely
deployment of field staff (see below). The Field Component
Manager will be responsible for advising the Team Leader and
the Survey and Data Specialist of any constraints and risks to
the achievement of the agreed work plan.
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ATTACHMENTS TO THIS REQUEST FOR PROPOSAL
Attachment 1 Terms of Reference
Attachment 2 Standard Sub-Consultancy Agreement
Attachment 3 Proposal Submission Form
Attachment 4 Format for Presentation of Technical Proposal
Attachment 5 Format for Curriculum Vitae of Key Personnel
Attachment 6 Format for Presentation of the Financial Proposal
Attachment 7 Format for Consultant’s Declaration
Attachment 8 Associates and Sub-Contractors
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Attachment 1:
Terms of Reference
Attachment 1
Terms of Reference – Roads Baseline
Study (Phase 1)
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Attachment 1:
Terms of Reference
A1: Terms of Reference – Roads Baseline Study (Phase 1)

A1.1 Background
Australia's assistance for PNG's transport sector is delivered through the Papua New
Guinea ‐ Australia Transport Sector Support Program (TSSP). TSSP Phase 1
commenced in 2007 as a commitment by the Australian Government to support the
Government of Papua New Guinea (GoPNG) to achieve a well‐maintained transport
infrastructure network. The current Phase 2 (TSSP2) commenced in 2014 and has
recently been extended, until October 2023 (TSSP2a). Since 2020, TSSP2 has also
been responsible for establishing and operating a Project Management Office (PMO)
for the Australian Infrastructure Financing Facility for the Pacific (AIFFP) funded
investments in roads and ports. TSSP2a is implemented by GHD (Australia) Pty Ltd
as the managing contractor on behalf of the Australian Department of Foreign Affairs
and Trade (DFAT). Phase 3 of TSSP is currently undergoing a consultative design
process. It is planned to run for a further ten years from November 2023 subject to
approved design and procurement.
Australia's investment in PNG's transport sector reflects the importance of transport
infrastructure, such as roads and bridges, seaways and ports, and airways and
airports, in facilitating the efficient flow of produce to markets and the provision of
essential services and distribution of consumer goods. This investment in PNG's
transport infrastructure is a key enabler for economic growth. TSSP2a's overarching
goal is “a safer, more reliable transport system enabling economic and social
development for PNG”. In support of this goal, the program has three end of program
outcomes, including that “GoPNG delivers a planned and prioritised road
maintenance program”. In 2021-22, TSSP2 supported road maintenance contracts
for 1,800 kilometres of national priority roads in nine provinces, plus 313 kilometres of
the main trunk road in Bougainville, representing an annual expenditure of PGK
145.6 million.
Since 2018, TSSP2 has been working with the PNG Department of Works and
Highways (DoWH) to increase the number of Long-Term Maintenance Contracts
(LTMCs) to complement small and medium sized maintenance contracts. LTMCs will
increasingly cover substantial portions of the national priority road network and be
managed under performance based 5-year works contracts (1+1+1+1+1). The aims
are to increase efficiency through reduced contracting procurement and to improve
value for money through reduced costs of maintenance per kilometre. Greater
certainty will also benefit contractors, whose investments in plant, equipment and
staffing could be considered over longer time periods.
As of October 2022, four LTMCs for the Wau Highway in Morobe Province (111 km),
the Boluminski Highway in New Ireland Province (265 km), the Magi Highway in
Milne Bay Province (127 km) and the Northern/Kokoda Highway in Oro Province (163
km) have been executed. Two further LTMCs for the New Britain Highway in West
New Britain Province (46.0 km) and the Sepik Highway in East Sepik and West Sepik
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Attachment 1:
Terms of Reference
Provinces (253 km) are progressing through the different stages of procurement.
The Wau Highway and Sepik Highway LTMCs will be funded through AIFFP, while
the four remaining LTMCs will be funded through the Australian bilateral program
managed by TSSP2a.
In addition to the LTMCs, the AIFFP investment in roads will support the Trans-
National Highway (TNH), the highest priority road project under the Connect PNG
Economic Road Transport Infrastructure Development Program 2020-2040 (Connect
PNG). The TNH is expected to have a significant impact in improving transport
connectivity for Papua New Guinea (PNG). The proposed highway connection will
link the Highlands Highway from 9-Mile Junction (near Lae) to the Hiritano Highway
at Epo (near Kerema). Currently, only one provincial capital, Kerema, is connected to
the national capital, Port Moresby. The first section of the TNH is covered by the Wau
Highway LTMC referred to above. The second section extends to Poyu Junciton (a
further 90kms) in Morobe Province.
Annex AB contains maps showing the locations and road sections covered by the
LTMCs and the TNH investment.
A1.2 Purpose
In order to measure the wider economic and social impacts of road improvement and
maintenance programs such as the LTMCs and TNH investment, it is critical to
measure any changes over the implementation period (Refer Annex B for LTMC
start/finish dates). To ensure a safer road network, mitigation of climate hazards and
environmental aspects along the road corridors must also be considered. Reliable
“before” and “after” data is essential to demonstrate that the road improvement
programs have had a positive impact for the people of PNG and have not negatively
impacted the environment.
These Terms of Reference (ToR) will guide the first phase of baseline studies
associated with the Australian-funded road maintenance projects in PNG under
TSSP2a and the Roads Investment of AIFFP. The baseline studies should address
the “before” situation for the six highways projects currently being implemented
and/or planned. The purpose of the baseline studies is to:
1. Determine the existing road and traffic conditions along the highways before the
start of maintenance improvements.
2. Determine existing conditions prior to maintenance improvements in terms of
movement of people, goods, and services and how this affects economic and
social activities, including access to services, particularly with respect to women
and people living with disabilities, in conjunction with an assessment of overall
road safety.
3. Provide detailed information in an agreed format that will provide a foundation for
determining the overall impacts of major Australian funded road projects at the
end of the assessment period.
4. Provide data which could be utilized by Asset Management Branch of the
Department of Works and Highways (DoWH)for its Road and Bridge Asset
Management Systems of.
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Attachment 1:
Terms of Reference
5. Contribute to further understanding of the economic viability of planned road

construction and/or improvements in PNG.
6. Understand the environmental impacts and climate hazards that will impact
future infrastructure.
It is proposed that a second phase baseline, or Endline Study, will be undertaken at
the conclusion of the first round of LTMCs. This will be the subject of a separate
exercise and is tentatively scheduled for no earlier than 2027, as part of the planned
TSSP Phase 3. The Endline Study will provide comparative data by which to
measure changes from this initial Baseline Study.
A1.3 Methodology
The initial baseline study is expected to be undertaken between May and December
2023. The study will collect benchmark data on key variables prior to improvement of
the roads so that it can be later compared with data which will be collected on the
same set of variables. The baseline will cover beneficiaries and stakeholders of road
activities before the start of the project intervention. The methodology for the baseline
study will be developed and finalised in consultation with TSSP2a and DoWH in Port
Moresby and the process and timetable outlined in a work plan. Areas to be covered
in the baseline study for the six highways include:
1. Road traffic surveys that accurately reflect the current traffic situation (through
24hr observation), including:
• traffic speeds
• traffic/vehicle types
• law enforcement issues
• long range planning
2. Road condition surveys
3. Bridge condition surveys
4. Current economic and social conditions and access to services, obtained
through community surveys inclusive of all road users (men, women, children
and persons living with a disability) and census data (Rural Access Index)
5. Road safety and traffic data information (if available)
6. Current environment impacts, climate hazards and vulnerability
Where applicable, data collected will be in a format compatible with the existing
DoWH Road Asset Management System (RAMS) and Bridge Asset Management
System (BAMS). All definitions, data quality standards and data collected will
conform to those used for these databases or the relevant international standard, the
International Infrastructure Management Manual. TSSP2a and DoWH staff will
endeavor to provide the Consultant with specifically requested data, where available,
and advice to assist the Consultant in the design and implementation (data collection
and analysis) stages of this exercise.
The baseline study provides an opportunity to strengthen and support the work of the
DoWH Asset Management Branch and provincial roads authorities. As such, the
Consultant will liaise and coordinate with the DoWH to design the methodology and
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Attachment 1:
Terms of Reference
work plan, approaches to data collection, data quality checking and analysis, and
suitability of data for entry into RAMS and BAMS.
The Consultant will be required to manage, coordinate and conduct the technical and
socio-economic aspects of the study. The Consultant will liaise and coordinate as
required with the DoWH to collect data for the technical parts (road surveys) of the
study. The Consultant will also develop a detailed Methodology and Work Plan for
the baseline study. This Methodology and Work Plan will be submitted to TSSP2a
and DFAT for approval prior to the commencement of the field component.
It is expected the following methods of data collection will be incorporated into the
methodology for the study:
1. Traffic, road and bridge condition surveys using direct measurement.
2. Focus group discussions attended by drivers, passengers, transport workers and
community representatives, displaced settlements and members (using pre-
designed question guides).
3. Key informant interviews of local businesses, transport operators, PMV owners,
and owners of selected vehicle types, public servants of government
establishments in the communities (using pre-designed question guides).
4. Surveys of current social and economic conditions and access to services for
road users and local communities, inclusive of and disaggregated by men,
women, children and people living with disabilities; and
5. Focus group discussions attended by Project Management Supervision
Consultants, Contractors and Sub-Contractors on levels of compliance with
DFAT Social Safeguards Requirements (using pre-designed questionnaires).
Primary data will be supplemented by secondary data from other sources (such as
GIS or other mapping systems), any past studies and reports, and any associated
information held by DoWH and Department of Transport (DoT) in Port Moresby,
provincial works authorities, road safety and accident information and relevant
population census data from the National Statistics Office to estimate the Rural
Access Index. Evaluations conducted for other donor-funded roads programs in
PNG or other countries should also be included if relevant.
Community surveys will use an appropriate scale and sampling method to assess
current social and economic conditions. All surveys and data collection exercises will
ensure that the methodology used can be replicated at a later date for comparison
purposes and to measure the extent of changes (during any subsequent mid-line or
endline study).
Data collection procedures will be in accordance with international standards as
stated above. All data will be compiled and presented in a format that can be
integrated into the existing systems used by DoWH’s Asset Management Branch.
The standards of the IFC Performance Standards, DoWH Social and Environmental
Safeguards Branch, and TSSP’s gender equity and social inclusion, and social
safeguard policies and guidelines will be used to guide the development and
implementation of survey questionnaires, focus group discussions and key informant
interviews. A list of relevant documents (which may not be comprehensive) is
included in Annex A.
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Attachment 1:
Terms of Reference
A1.4 Work Plan

The baseline study process will include:
1. A briefing session (following contract execution) between the Consultant,
TSSP2a and DFAT Port Moresby, outlining DFAT and program expectations,
confirming timing and resolving any outstanding issues.
2. A Review of (a) documentation relating to the LTMCs, including any previous
studies and evaluations; and (b) the availability, reliability and usefulness of data
held by DoWH and provincial authorities. Following the Review, the Consultant
will finalise the review methodology for DFAT and TSSP2a approval. The
Methodology must include a Detailed Work Plan (including data collection
instruments and a Scope of Planned Work which accounts for available data and
data collection requirements). An initial list of TSSP2a, DFAT, IFC and GoPNG
documents is attached as Annex AA, including maps of the location and road
sections of the LTMCs. The baseline study team may utilise documents
additional to those provided for inclusion in the desktop review.
3. Field component, where the consultant’s team will implement the baseline
methodology, collect technical data, undertake focus group discussions and key
informant interviews for the six LTMCs. An Interim Field Report will be produced
four weeks after the commencement of field work, outlining progress, issues and
risks, along with any recommendations for changes or amendments to the
methodology and work plan.
4. Aide Memoire and De-Briefing: At the completion of the field component, the
consultant will present a summary of the conduct of the baseline study, along
with initial impressions of the accuracy and quality of data and other information
collected. The successful tenderer will also highlight any key lessons or
constraints identified. This is a working document, and the intended audience is
DFAT, AIFFP, GoPNG (DoWH and the DoT) and TSSP2a’s senior management
team.
5. Draft and Final Baseline Study Reports: Following feedback from stakeholders
after the Aide Memoire presentation, the successful tenderer will draft the
Baseline Study Report. This is expected to be a comprehensive document
containing detailed information for each of the LTMCs from which later
comparisons can be made. The Study Report will contain an overall summary of
the baseline exercise, notes on data reliability and accuracy and a description of
the methodology used (if different from the original work plan). Feedback from
stakeholders will be compiled by TSSP2a and the successful tenderer advised of
the requirements for finalisation, leading to a Final Baseline Study Report.
A1.5 Consultations
The review team will engage and consult with program stakeholders including, but
not limited to:
1. DFAT (AIFFP in Canberra and the Australian High Commission in Port
Moresby);
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Attachment 1:
Terms of Reference
2. Government of Papua New Guinea (in particular, DOWH including their Asset
Management Branch), DoT, the Road Fund, relevant provincial works authorities
and provincial transport divisions);
3. Current TSSP2a program management (including road group advisers,
consultants and sub-contractors such as the Project Management and
Supervision Consultant (PMSC);
4. Representatives of other international donors active in the transport sector in
PNG (for example the World Bank, the Asian Development Bank and JICA);
5. Representatives of local businesses, such as the road contracting industry,
shipping and transport companies, mine operators, PMV operators and other
commercial road users;
6. Relevant NGOs, community groups and organisations such as Women in
Construction Executives (Lae based) in the affected areas; and
7. Organisations covering the interests and advocacy for women and people with a
disability such Provincial and District Community Development Divisions,
Provincial Council of Women (PCW) and Provincial/District Disable Person
Organizations
A1.6 Deliverables
The successful tenderer will provide TSSP2a and DFAT with the following data and
reports:
Deliverable 1: Baseline Methodology with Detailed Work Plan (including Scope of
Planned Work): The Plan articulates key implementation issues, approaches and
tools to collect data, a timeline linked to key milestones, identification of focus groups
and key interview informants, a proposed schedule for the field component and a
detailed breakdown of responsibilities between team members. The Methodology
with Detailed Work Plan should meet DFAT and IFC standards (refer to Annex A)
and be submitted at least 10 working days prior to the field component commencing,
to allow for stakeholder consideration (no more than 10 pages, plus annexes for data
collection tools).
Deliverable 2: Monthly Field Reports: A brief (maximum 3 pages) monthly
summary of progress in the field work component, identifying risks and issues,
including mitigation strategies implemented. If required, recommendations for
changes to the original methodology and work plan can be included for consideration
by TSSP2a.
Deliverable 3: Aide Memoire: The initial findings of the study will be presented to
DFAT, GoPNG and TSSP2a program management at the completion of the field
component in a report of no more than 5 pages within 7 days of completion of the
field component.
Deliverable 4a: Draft Baseline Study Report: The Report must include an
executive summary (4 pages), contain an analysis of data quality, and include
comprehensive tables (as annexes) for each of the LTMCs. The report will adhere to
the relevant DFAT and IFC standards (refer Annex A) for monitoring and evaluation
and is to be submitted to DFAT and TSSP2a (for distribution to GoPNG stakeholders)
within 21 days after completing the in-country mission (20 pages plus annexes).
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Terms of Reference
Deliverable 4b: Baseline database: All survey data and indicators will be provided
in a compatible and accessible format agreed by TSSP2a. This would most likely be
in Microsoft Excel database formatted to be compatible with DoWH RAMS/BAMS
systems. The Database should be submitted with the Draft Baseline Study Report,
and will be considered an Annex to the Report.
Deliverable 5: Final Baseline Study Report: The report will incorporate any agreed
changes to the Draft Report and be submitted within 7 days of receipt of stakeholder
feedback on the Draft Report. The report should meet DFAT’s accessibility guidelines
and otherwise be fit for publication. (20 pages plus annexes).
A1.7 Timing, Milestones and Payments

Timeframes for all deliverables are dependent upon the provision of timely feedback
to the review team. An indicative schedule is provided in the table below:
Milestone Date Key Activities Payment
Early April Selection of successful proposal and

2023 execution of Contract
Deliverable 1 By mid-May Review of documentation and existing 35%

Submission and 2023 data.
acceptance by client Baseline Methodology with Detailed Work
Plan (including Scope of Planned Work)
submitted.
Deliverable 2 May – Field work component undertaken 15%

Submission and October Monthly Reports should be submitted not
acceptance by client 2023 more than two weeks (10 business days)
following the end of each calendar
month. Deliverable payment is contingent
upon timely delivery of all monthly
reports.
Deliverable 3 By end Aide Memoire presented. 20%

Submission and October
acceptance by client 2023
Deliverable 4a & 4b By end Draft Baseline Study Report and Baseline 20%
Submission and November database submitted to TSSP2a and
acceptance by client 2023 DFAT
Deliverable 5 By end Following feedback and comments, Final 10%

Submission and December Baseline Study Report submitted to
acceptance by client 2023 TSSP2a and DFAT
The Consultant, or its contractor representatives, will be required to:

1. Provide their own laptop computers, telephone and internet communications,
other office equipment and vehicles. The Consultant’s team will be based at
their own offices in Port Moresby and will have access to meeting rooms at the
TSSP2a main office in Waigani only for the purposes of meeting with TSSP2a
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Terms of Reference
personnel. The team will need to make their own travel and accommodation
arrangements for provincial travel, including air travel and vehicle hire.
2. Adhere to DFAT’s policies and instructions regarding travel and security, fraud,
child protection, information technology, human resources, personal behaviour
and finance while undertaking this assignment. Links to relevant policies are
included in Annex A.
A1.8 Baseline Study Team and Responsibilities

The Consultant’s team will be comprised of the following team members, or a similar
mix of consultants who can address all key criteria.
Lead Contractor
Team Leader
The Team Leader must have appropriate qualifications and extensive experience (10
or more years) in leading independent review and evaluation teams. Experience with
economic and/or social surveys in PNG and/or the region is preferred. The Team
Leader is responsible for the technical quality of the assignment and directing the
preparation of all deliverables including the methodology and work plan, Aide
Memoire, and the draft and final reports. The Team Leader will be the primary
contact for TSSP2a, DFAT and GoPNG stakeholders for the duration of this
assignment and will be responsible for ensuring effective communication between the
team, DoWH and provincial authorities. The Team Leader is responsible for ensuring
the consistency and quality of all deliverables and ensuring that s/he and team
members have the requisite knowledge, skills and experience to address cross-
cutting issues such as gender and social inclusion, safeguards and risk management.
Transport Specialist / Road Engineer
The Transport Specialist / Road Engineer must have a degree in Civil Engineering (or
other appropriate qualification) with 10 or more years’ experience in road transport
and/or road engineering, preferably in PNG. The Transport Specialist / Road
Engineer must have a demonstrated understanding of road and transport survey
methodologies, international data standards for roads and bridges, the process of
road and transport data collection as well an understanding of what information
currently held by DoWH and provincial authorities, and what needs to be collected as
part of the survey exercise. The Transport Specialist / Road Engineer will work under
the broad direction of the Team Leader and is responsible for coordinating road and
transport surveys and working closely with counterparts from the Asset Management
Branch of DoWH and staff of provincial authorities.
Survey and Data Specialist
The Survey and Data Specialist must have a relevant qualification, and 10 years or
more experience working on the design and conduct of economic and/or social
surveys in PNG or the region. Experience with the transport sector, environmental
and social impact assessments, customary lands liaison work, or similar development
work is preferred. The Survey and Data Specialist must have a demonstrated
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Terms of Reference
understanding of different survey modalities applicable to this assignment, and

familiarity with the use of relevant collection tools, databases and analytical
approaches. The Survey and Data Specialist will work under the broad direction of
the Team Leader and will be responsible for the design of the baseline methodology
as well as data collection and quality control, compilation and analysis and for
drafting agreed sections of the draft and final reports.
Field Component Manager
The Field Component Manager must have a relevant qualification, and 10 years or
more experience leading or conducting economic and social surveys in PNG or the
region. The Field Component Manager must have a demonstrated understanding of
the logistics, implementation and management of large-scale surveys across multiple
locations. This includes the recruitment, training and management of field staff,
interviewers and enumerators, as well as coordination of other data collection tasks.
The Field Component Manager will work under the broad direction of the Team
Leader and is responsible for, inter alia, ensuring effective coordination with
provincial authorities, implementing the work plan, arranging provincial travel and
ensuring appropriate and timely deployment of field staff (see below). The Field
Component Manager will be responsible for advising the Team Leader and the
Survey and Data Specialist of any constraints and risks to the achievement of the
agreed work plan.
Field Data Collection Team

It is expected that the successful tenderer will recruit and manage a larger team of
locally engaged field staff, including enumerators, interviewers and support staff in
the conduct of the assignment. The successful tenderer will need to provide in the
Methodology and Work Plan details of how the organisation will recruit, deploy and
manage field staff. Note that provincial authorities may also provide counterparts for
certain elements of the field data collection.
DoWH Counterpart Team (Implementing Agency)

It is expected that the successful tenderer will work with DoWH counterparts to
conduct the roads, bridges and traffic surveys of the assignment. The DoWH team
will work under the supervision of the Road Engineer and the Team Leader. The
successful tenderer will coordinate with the DoWH team on how they will manage the
data collection and analysis phase of the study.
A1.9 Tender Assessment Criteria

Assessment Criteria Max. Score
Academic qualifications of proposed team members (key staff) 10
Demonstrated familiarity with the overall PNG economy, social etiquette & 20
transport network.
Demonstrated evidence of social and economic research including data 20

collection, analysis and reporting
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Terms of Reference
Proposed workplan and project execution strategy, timeline/program Gantt 20

chart, interpersonal and communications skills, teamwork, and the ability
to integrate cross-cutting issues
Demonstrated ability to construct reports and written advice suitable to the 20

intended audience.
Integrity, professionalism, ability to support Government of Australia and 10

Total 100
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Attachment 1:
Terms of Reference
Annex AA: List of documents

Program Management
• Gender and Social Safeguards Strategy June 2020
• Six Month Performance Report June 2020
• Annual Performance Report December 2020
• MEL Action Plan April 2021
• Six Month Performance Report June 2021
• Annual Performance Report December 2021
• AIFFP PNG Roads M&E Plan (Final Draft) June 2022
DFAT Documents
• DFAT Monitoring and Evaluation Standards April 2017
• DFAT Child Protection Policy January 2018
• DFAT Environmental and Social Safeguard Policy March 2019
• ODE Review: Road Management in Papua New Guinea November 2017
• Comprehensive Strategic & Economic Partnership August 2020
• PNG COVID-19 Development Response Plan October 2020
Link to DFAT policies and standards:

https://www.dfat.gov.au/sites/default/files/monitoring-evaluation-standards.pdf
https://www.dfat.gov.au/sites/default/files/child-protection-policy.pdf
https://www.dfat.gov.au/sites/default/files/environmental-social-safeguard-policy.pdf
IFC Documents
IFC Environmental and Social Performance Standards
https://www.ifc.org/wps/wcm/connect/Topics_Ext_Content/IFC_External_Corporate_Site/Sus
tainability-At-IFC/Policies-Standards/Performance-Standards
Relevant GoPNG Documents

• Vision 2050
• PNG Development Strategic Plan, 2010-2030
• National Transport Strategy, July 2013
• Medium Term Development Plan III, 2018-22
• Medium Term Transport Plan 2, 2019-22
• National Road Network Strategy, 2018-37
International Standards
International Infrastructure Management Manual (6th Edition)
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Attachment 1:
Terms of Reference
Annex AB: Location and Road Sections of LTMCs

LTMC: Morobe – Wau Highway (AIFFP)
• Long Term Maintenance on the Wau Highway from 9 Mile Junction (LRMS Ch0.000
KM) to Pine Top Bridge (LRMS Ch111.280 KM), in Morobe Province. 111.28 km.
• Start: 7 February 2022, up to 5 Years duration
• LTMC awarded to Classic Engineering & Construction Limited with a contract amount
of K64,996,036.80
Works Package – Transnational Highway (AIFFP)

• Section 1 (9 mile Junction to Bulolo, 104kms) and Section 2 (Bulolo to Poiyu Junction,
90kms)
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Attachment 1:
Terms of Reference
LTMC: New Ireland – Boluminski Highway (TSSP)

• The Location of Works is along the Boluminski Highway between Kavieng (LRMS Ch:
0+00km) and Namantanai (LRMS Ch: 265.0km), 265km in length. The end point is
located at the Matakan Bridge at Namatanai. The Works involves both Routine and
Periodic Maintenance Works along the entire road.
• Start: 9 March 2022, up to 5 Years duration
• LTMC awarded to G-Man Construction Ltd with a contract amount of K50,948,912.08
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Attachment 1:
Terms of Reference
LTMC: Oro – Kokoda and Northern Highway (TSSP)

• The Location of Works is on the Northern Highway from Auga Junction (LRMS
Ch.00+00km) to Coffee Industry Sign Afore Station (LRMS Ch.99+10km) & on the
Kokoda Highway from Auga Junction (LRMS Ch.00+00km) to Fala Bailey Bridge
(LRMS Ch.64+00km). The Scope of Works involves both Routine and Periodic
Maintenance Works along the entire road between designated chainages.
• Start: 30 March 2022, up to 5 Years duration
• LTMC awarded to EJ Sisters Ltd with a contract amount of K51,312,887.01
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Terms of Reference
LTMC: Milne Bay – Magi Highway (TSSP)

• The Location of Works is along the Magi Highway between Goilanai Bridge (LRMS Ch:
00+00km) and Gadaisu Village (LRMS Ch: 127.00km), 127km in length. The Works
involves both Routine and Periodic Maintenance Works along the entire road.
• Start: 4 April 2022, up to 5 Years duration
• LTMC awarded to Global Construction Ltd with a contract amount of K38,470,850.00
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Attachment 1:
Terms of Reference
LTMC: East & West Sepik – Sepik Highway (AIFFP)

• The Location of Works is along the Sepik Highway between Passam (LRMS Ch:
0+00km) and Karaitem (LRMS Ch: 253.279 km), 253km in length. The Scope of
Works involves both Routine and Periodic Maintenance Works along the entire road.
• Contract Pending
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Attachment 1:
Terms of Reference
LTMC: West New Britain – New Britain Highway (TSSP)

• The Location of Works is along the New Britain Highway between the Bamus Bridge
(LRMS Ch: 0+00km) and the Tiaru #2 Bridge (LRMS Ch: 45.8km), 46 km in length.
The Scope of Works involves both Routine and Periodic Maintenance Works along the
entire road.
• Contract Pending
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Attachment 2:
Form of Contract
Attachment 2
Standard Sub-Consultancy
Agreement for TSSP projects
Provided for General Information only, and is subject to change

Appendices B to H can be provided upon request
The complete document will be provided prior to contract execution
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Attachment 2:
Form of Contract
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Attachment 3: Proposal
Submission Form
Attachment 3
Proposal Submission Form
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Attachment 3: Proposal
Submission Form
A3 Proposal Submission Form
_____________ [Date]
To:
______________________
We, the undersigned, offer to provide the consulting services for implementation of the
assignment as described in the attached terms of reference and in accordance with your
Request for Proposal dated [……] and our proposal. We are hereby submitting our
combined technical and financial proposal for the proposed services.
Our proposal is binding upon us and subject to any modifications resulting from Contract
negotiations.
We understand you are not bound to accept our proposal.
Sincerely,
Authorized Signature:
Name and Title of Signatory:
Name of Entity:
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Attachment 4: Presentation
of Proposal
Attachment 4
Presentation of Technical Proposal
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Attachment 4: Presentation
of Proposal
A4 Presentation of Technical Proposal

Your Technical Proposal should be presented in the following format:
1. Academic qualifications of proposed team members (key staff)
Provide experiences and qualifications of your key personnel and how they will
deliver on the proposed assignment. CVs should be presented in the format provided
in Attachment 5 below.
2. Demonstrated familiarity with the overall PNG economy, social etiquette &
transport network
Explain how your organisation will meet the above requirement and demonstrate your
firm’s experience in the road and transport sector or the boarder economy in these
kinds of survey work.
3. Demonstrated evidence of social and economic research including data
collection, analysis and reporting
Demonstrate how your firm has been involved and delivered on similar assignments
including the number of similar assignments and countries/places they were
delivered.
4. Proposed workplan and project execution strategy, timeline/program Gantt
chart, interpersonal and communications skills, teamwork, and the ability to
integrate cross-cutting issues
Please outline the plan for the implementation of the main activities/tasks of the
assignment, their content and duration, phasing and interrelations, milestones
(including interim approvals by the Client), and tentative delivery dates of the reports /
outputs. The proposed work plan should be consistent with the technical approach
and methodology, showing understanding of the TOR and ability to translate them
into a feasible working plan and work schedule showing the assigned tasks for each
expert and the number of days assigned. A list of the final documents (including
reports) to be delivered as final output(s) should be included here. The work plan
should be presented in a Gantt chart type presentation.
5. Demonstrated ability to construct reports and written advice suitable to the
intended audience
Explain how you intend to deliver on this requirement
6. Integrity, professionalism, ability to support Government of Australia and
Explain your firms track record of this and how your firm intends to deliver on this
requirement
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Attachment 5: CVs
Attachment 5
Format for Curriculum Vitae of Key

Personnel
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Attachment 5: CVs
Attachment 5: Format for Curriculum Vitae of Key Personnel

• Maximum 5 (five) A4 pages.
• CV to be presented in the format below.
• Two referees to be nominated with contact details. CVs lacking this information may
be excluded from consideration in the proposal assessment.
• Refer to Description of Services for skills requirements
_________________________________________________________________________
1. Proposed Position
for this project : Position
2. Name : Name
3. Date of Birth : day Month year
4. Nationality :
5. Personal Address :
Telephone No. :
Fax No. :
E-mail Address :
6. Education : list qualifications in reverse chronological order,
including
name and date of award, plus name of the awarding
institution
7. Other Training :
8. Language & Degree of Proficiency:
Language Speak Read Write
[insert language] [degree of [degree of [degree of
proficiency] proficiency] proficiency]
[add or delete rows
as required]
9. Membership in Professional Societies:

10. Countries of Work Experience :
11. Employment Record :
(in reverse chronological order, listing relevant experience, in the format below)
From : To:
Employer:
Position Held:
Description of
Duties:
12. Detailed Tasks Assigned:
Work undertaken that best illustrates capability to handle the tasks assigned in the
Project (Presented in the format below).
For the [insert title of Key Position 1]
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Attachment 5: CVs
Each example (1, 2, 3, etc), is to include: Project Title, Country, Year, Position,
Description
[insert criterion 1] 1.
2.
3.
[add or delete rows as required]
[repeat for each criterion] 1.
2.
3.
[add or delete rows as required]
13. Referees:
Name Name:
Position: Position:
Contact Details: Contact Details:
Email: Email:
Telephone: Telephone:
Mobile: Mobile:
14. Certification
“I, [insert name], declare that:
(a) the information provided in this CV is accurate and hereby authorise GHD to
make whatever inquiries it may consider reasonable and necessary to
undertake in the course of the Proposal assessment in relation to the
information I have provided in this CV or any other matter which may relate to
my suitability for the position for which I have been nominated;
(b) I am available to participate in the Project in the role in which I have been
nominated in the Proposal for the period or periods indicated in the Proposal;
(c) I am a person of good fame and character; and
(d) I have not been convicted of an offence of, or relating to, bribery of a public
official, nor am I subject to any proceedings which could lead to such a
conviction.”
SIGNATURE : DATE OF SIGNING :
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Attachment 6: Financial
Proposal Format
Attachment 6
Format for Presentation of Financial

Proposal
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Attachment 6: Financial
Proposal Format
A6 Presentation of the Financial Proposal: Format
Table 6.1
AUD PGK % of
Component Component Total
Deliverable
Lump Sum Lump Sum
Cost Cost
1. Baseline Methodology with Detailed Work 35

Plan
2. Monthly Field Reports 15
3. Aide Memoire 20
4a & b. Draft Baseline Study Report & Baseline 20

database
5. Final Baseline Study Report 10
Subtotal 100%
Tax
Total
The Consultant shall complete the table above on the understanding that it includes all of the
Consultant's costs and profits as well as any tax obligation that may be imposed on the Consultant. The
Consultant must consider all applicable costs which may include, but be not limited to, equipment;
travel; accommodation and per diem; office operating costs, including office accommodation;
communications and report publishing; mobilisation; costs of field work and data collection; escalation
and allowances for currency fluctuations; profit and commercial mark-ups; insurances, and taxes.
The amounts shown above are the only payments the Client will make to the Consultant in the event
of entering into an agreement.
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Team Composition and Inputs
The consultant should show here its calculation of the costs in Table 6.1
1 2 3 4 5 6 7 8 9 10 11
# Professional Staff Position Deliverable Deliverable Deliverable Deliverable Deliverable Total Daily Rate Total
Name 1 (days) 2 3 (days) 4 (days) 5 (days) Days (AUD/PGK) (PGK/AUD)
(days)
Sub Total
GST
Note:
This total must match the total figure in Table 6.1
Any contract will be based on lump sum payments as shown in Table 6.1.
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Team Costs and Charges
The consult shall show in the following table the breakdown of the proposed daily rate shown in Table 6.1
1 2 3 4 5 6 7 8 9
# Professional Staff Name Position Basic Social Overhead2 as Subtotal Profit as Proposed rate
Remuneration Charges1 as percentage of percentage of as Table 6.1
per Day percentage of column 4 column 7 column 11
column 4
Contract Total
Notes
1 Social Charges are the costs of non-monetary benefits and may include, social security (including pension, medical, and life insurance costs) and the cost of a paid sick
and/or annual leave.
2 Overheads are the Consultant’s business costs that are not directly related to the execution of the assignment and shall not be reimbursed as separate items under the
Contract. Typical items are home office costs; office rent; support staff etc.
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Attachment 7: Consultant’s
Declaration Format
Attachment 7
Format for Consultant’s Declaration
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Declaration Format
A7 Consultant’s Declaration: Format1
Consultant’s Declaration
I, [name, address and corporation of person making the declaration], do solemnly and
sincerely declare that:
1. DEFINITIONS
1.1 In this declaration:

“Services” means Services to be performed by the Contractor in the [enter Project
name];
“GHD” means GHD Australia Pty Ltd;
“Consultant” means [list name and address of your company];
2. BASIS OF DECLARATION
2.1 I hold the position of [managing director or other title] of the Consultant and am
duly authorised by the Consultant to make this declaration.
2.2 I make this declaration on behalf of the Consultant and on behalf of myself.
3. THE OFFER
3.1 I warrant that the Proposal is fully compliant and consistent with the Standard Sub-
Consultancy Agreement.
3.2 I warrant that the Consultant has used its best endeavours to ensure that all
employees of the Consultant, or of its agents or contractors, proposed as Contractor
Personnel for the Contract are of good fame and character.
3.3 I acknowledge that if the Consultant is found to have made false or misleading
material claims or statements in the Proposal or in this declaration, or to have used
confidential information, or received improper assistance, GHD will reject at any time
any Proposal lodged by or on behalf of the Consultant.
3.4 I agree:
(a) that the Consultant will be bound by this Proposal for the Proposal Validity
Period of 90 days after the Closing Time; and
(b) that this Proposal may be accepted by GHD at any time before the expiration
of that period or any additional period to which we may agree.
3.5 I acknowledge that this Proposal will not be deemed to have been accepted except
as specified in the RFP.
3.6 I understand that GHD is not bound to accept any Proposal.
1
Proposal Consultants must not change the wording of this undertaking apart from entering the data
required. Any other changes may result in disqualification
2 of 4
Declaration Format
3.7 I warrant that in preparing the Proposal for the Services the Consultant did not act in
any way which did or could have had the effect of reducing the competitiveness of
the proposal process for the Services. In particular other conversations necessary to
develop a joint bid I warrant that the Consultant did not engage in:
(a) any discussion or correspondence with other Consultants concerning the
Proposal
(b) any collusive proposaling or other anti-competitive practices with any of the
other Consultants or any other person; or
(c) any conduct or have any arrangement or arrive at any understanding with any
of the other Consultants.
3.8 I warrant that in preparing the Proposal, the Consultant has complied with the
principles of competitive neutrality.
3.9 I warrant that the Consultant, and any subcontractor of the Consultant are not:
(a) listed on a World Bank List as referred to in Clause 2.1 (Eligibility to Proposal)
of this RFP;
(b) listed on any similar list maintained by any donor of development funding
(Relevant List), or:
(c) subject to any proceedings which could lead to listing on a World Bank List or
listing on a Relevant List.
3.10 Neither the Consultant nor any of its employees, agents or contractors have been
convicted of an offence of, or relating to bribery of a public official, nor are they
subject to any proceedings which could lead to such a conviction.
3.11 I undertake that the Consultant will not permit any of its employees, agents or
contractors, to work with children if they pose an unacceptable risk to children’s
safety or well-being.
3.12 No employees of the Consultant, or its associates, or sub consultants, have been
convicted of a criminal offence relating to child abuse, nor are they subject to any
proceedings, which could lead to such a conviction.
3.13 Neither the Consultant , or its associates, or sub consultants has an unsettled judicial
decision against it relating to employee entitlements.
3.14 Prior to the Consultant submitting its Proposal for the Services neither the Consultant
nor any of its employees, its associates, or sub consultants entered into any contract,
agreement, arrangement or understanding that the successful Consultant for the
Services would pay any money, or would provide any other benefit or other financial
advantage, to or for the benefit of any other Consultant who unsuccessfully
proposaled for the Proposal.
3.15 I warrant that [Consultant’s name] submits the Proposal on its own behalf and is
bound by this Proposal.
3 of 4
Declaration Format
4. ADDENDA TO PROPOSAL DOCUMENTS
I acknowledge receipt of the following Addenda, the terms of which are incorporated in the
Proposal:
Number _____ Dated _____ Number _____ Dated ____
Number _____ Dated ____ Number _____ Dated ____
5. ADDRESS OF CONSULTANT
Address or Registered Office of Consultant <INSERT>
Address for service of notices (NOT PO. BOX) <INSERT>
Telephone Number: ............. Fax Number: .............
I nominate the following as the contact person for all matters relating to this proposal:
Name: [insert name of contact person]
Address: [insert address of contact person]
Telephone Number: [insert telephone number of contact person]
Email Address: [insert email address of contact person]
SIGNED for and on behalf of [insert )

organisation/ company name] by:
)
)
insert name and title Signature
4 of 4
Attachment 8: Associates
and Other Sub-Contractors
Attachment 8
Associates and Other Sub-

contractors Proposed
1 of 2
Attachment 8: Associates and Other Sub-Contractors
A8 Associates and other sub-contractors proposed
Name of Company Role Proposed Letter of Association

Included
1. Letters of Association: Attach as appropriate (Refer Clause 2.11)
2 of 2

M&E Baseline RFP

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REQUEST FOR PROPOSAL

Information for Bidders

• Closing time • 2:00 pm (Port Moresby Time), 31st March 2023

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

Roads Baseline Survey Phase 1

1.2 Procurement Approach:

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

2.2 Documents that must be lodged

2.5 Proposal enquiries

2.6 Late Proposals

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

service provider engaged by a Consultant to deliver their Proposal. It is the

2.7 Non-conforming Proposals:

Conformity Issue Treatment by the proposal secretariat

2.8 Amendment of the RFP

2.9 Contracting Entity with GHD

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

2.11 Associates and other Sub-contractors

2.12 Ownership of Proposals / Proposals

2.13 Conflict of Interest:

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

2.14 Consultant conduct

2.15 GHD’s Rights

2.16 Contract Negotiations

2.17 Consultant’s Acknowledgement

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

2.18 Notification of Consultants

𝐓𝐞𝐧𝐝𝐞𝐫𝐞𝐫 ′ 𝐬 𝐖𝐞𝐢𝐠𝐡𝐭𝐞𝐝 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐒𝐜𝐨𝐫𝐞

𝐓𝐞𝐧𝐝𝐞𝐫 𝐏𝐫𝐢𝐜𝐞 𝐨𝐟 𝐋𝐨𝐰𝐞𝐬𝐭 𝐏𝐫𝐢𝐜𝐞𝐝 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥𝐥𝐲 𝐒𝐮𝐢𝐭𝐚𝐛𝐥𝐞 𝐓𝐞𝐧𝐝𝐞𝐫

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

• adhere to the specifications detailed in the Proposal Particulars; and

3.3 Proposal Assessment – Weighting in accordance with 3.1 above

3.4 Assessment Criteria and Weightings

Proposal Assessment Criteria Weighting

Academic qualifications of proposed team members (key staff) 15%

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

3.6 Key Personnel - Curricula Vitae (CVs)

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

Position Minimum Qualification Requirements

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

ATTACHMENTS TO THIS REQUEST FOR PROPOSAL

Attachment 1 Terms of Reference

Attachment 2 Standard Sub-Consultancy Agreement

Attachment 3 Proposal Submission Form

Attachment 4 Format for Presentation of Technical Proposal

Attachment 5 Format for Curriculum Vitae of Key Personnel

Attachment 6 Format for Presentation of the Financial Proposal

Attachment 7 Format for Consultant’s Declaration

Attachment 8 Associates and Sub-Contractors

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

A1: Terms of Reference – Roads Baseline Study (Phase 1)

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

5. Contribute to further understanding of the economic viability of planned road

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY

A1.4 Work Plan

TSSP IS SUPPORTED BY THE AUSTRALIAN GOVERNMENT AND IMPLEMENTED BY