Volume 11, Issue 3, March 2023 International Journal of Innovative Science and Research Technology

ISSN No:-2456-2165

Event Tent: An AR Based Venue Booking System

Anjana Girish Aswathi S
TLY19CS014 TLY19CS018
Department of Computer Science Department of Computer Science
College of Engineering Thalassery College of Engineering Thalassery

Navya P K Vishnu K
TLY19CS039 TLY19CS059
Department of Computer Science Department of Computer Science
College of Engineering Thalassery College of Engineering Thalassery

Prof. Sneha B K
Department of Computer Science
College of Engineering Thalassery

Abstract:- Event Tent is a mobile application that director. The company provides services on a diurnal base
provides a reliable and easy-to-use online reservation on colourful events. Presently, the event planning system
system for wedding halls, party halls, and all other availableprovides services only during the working days
bookable venues. The application is designed to meaning that guests have limited time to make reservations
simplify the process of venue booking by providing a for particular services. The guests take their time to travel
search facility that allows users to check the availability to the event operation services to book for the event and
of venues and book them without having to physically indeed going to the bank and pay the plutocrat. There's a
visit the venue. The application provides lot of paper work pertaining the events listed and those
comprehensive information about each venue, pending schedules, they also use phone calls. All these
including facilities, amenities, and images, to assist challenges bear an online event operation system that will
users in making informed decisions. The application enable the client make booking, schedule events online at
also offers a flexible booking system and an augmented any favoured time.
reality platform to view personalized décor and also
allow users to visualize and explore venues in 3D, “Event Tent” is a mobile application which act as a
providing an immersive experience that would help bridge between potential users, venue owners, event
them make more informed decisions about which venue planners, photographers and the entrepreneurs in this field.
to choose. The app could also provide interactive This project organizes the facilities such as Venues &
virtual tours, real-time availability information, online Accommodation, Sets, Themes, Concepts & Decorations,
booking capabilities, and reviews and ratings from Menu Planning to help people create unforgettable events.
previous users of the venues. With these features, the
app would simplify and streamline the venue booking II. LITERATURE SURVEY
process, making it faster, more intuitive, and more Thepaper [1] analyses the benefits of an academic
enjoyable for users. Ultimately, an AR-powered venue school, reservations for rooms in various buildings may be
booking app could significantly improve the event handled by various departments, with the majority of these
planning experience and help people create bookings being made via the mail system. Numerous
unforgettable events. difficulties that users of this system encounter include not
I. INTRODUCTION knowing about open spaces, tediousness, improper
management of reservations, conflicts over reservations,
Currently, the event assiduity plays a vital part in our poor communication, etc. These demonstrated the
society. People have come up with a lot of occasions for requirement for a clear, effective, visual, and user-friendly
organizing events similar as educational events, birthdays, area management system. In order to make BOOKiiIT
transnational conferences, company parties etc. Generally user-friendly and effective in its various use contexts. This
speaking, events are also a part of mortal beings' social life is a system for booking venues that makes it possible to
because they get to know and talk with different people reserve a slot for any venue across an entire institute. The
with different backgrounds. Still, in order to organize a critical part of the system uses a level of mutual exclusion
good and successful event, it requires a thorough and to manage the synchronous and real-time bookings. It
detailed planning process. Event directors and event fellow solves the issue of group booking for large-capacity venues
need to unite in order to formulate the most feasible plan as well as numerous bookings by a single user. By
for events. In order to make events successful and categorising them when they log in, it also solves the issue
wellorganized, all of the stages in the entire planning of teacher bookings at locations that have already been
process also need to be in harmony and be identified with reserved by students.
one another. Typically for an event operation company,
services have been established in those sections each
having finance director, event diary, mortal resource

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Volume 11, Issue 3, March 2023 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
The paper [2] discusses about a website that makes it III. EXISTING SYSTEMS
simple to access information about every event space and
displays a unique schedule for each one. We can view the Searching for venues throughout the city and then
hall's and the lawn's access for a specific date. It has web- whittling down your choices based on criteria such as cost,
based choices and is easy to use. It will offer open amenities, size, etc. can be a time-consuming process when
reservations. An effective and user-friendly method is selecting a location for an event. Customers who need to
needed to reserve the space in advance and make the data make reservations for events under the current method
accessible to others so they can confirm the availability of typically need to go to the dealers' location. In the current
the space before making a reservation.The system aids system, customers call the business to manage events. He
users in scheduling venues for events like birthdays, describes the occasion's specifications in depth. He
weddings, meetings, and other gatherings. We create a web describes the event's objectives, duration, structure (parties,
portal to save users' time and money when looking for a presentations, workshops, and/or exhibitions, for example),
venue in a metropolis. The viewer can locate the location anticipated number of attendees, equipment and furniture
using this portal. needs, possibility of delegate packs or marketing materials,
and other facilities needed. The event coordinator
The paper [3] proposes toaddress the problem of researches the specifications of the event using the event
unequal use of university sports facilities, the online administration system with care. The business provides
booking system of university sports venues, which is based customers with a selection of pre-made products. If the
on the table tennis hall of Zhengzhou University is client concurs, the event is scheduled and the business
designed. It combines the knowledge gained from the receives the advance payment. Different bookings are
development of the existing domestic and international made depending on the event's needs. A thoughtful plan is
online booking systems, as well as important created to ensure the event runs smoothly.
methodologies. The core functionality of the system—
including user registration and login, online location IV. PROPOSED SYSTEM
booking, online payment, personal centre, message board,
and database creation—is developed in compliance with an The proposed AR-based venue booking app is
analysis of the requirements as a whole. The use of the designed to provide users with an easy and convenient way
system has compensated for the management of sports to find and book event spaces. One of the key features of
venues' current unlucky state by successfully completing the app is a search function based on a given location,
duties like online reservations and payments. The online which allows users to quickly and easily find venues that
problems with the university sports facilities have been are close to their desired location. The app also offers
resolved and the system's use has made up for the categorization based on capacity, rate, and availability,
management of sports venues' present bad luck, The issues allowing users to filter their search results based on
fixed with the university sports venues' online booking specific criteria.
function, increased the effectiveness of the venues, and met Another key feature of the app is the ability to pre-
the demands of effective venue use. The system can be book venues without payment, giving users the flexibility
used as management training for other collegiate sports to reserve a space before making a final decision. The app
venues. also provides a facility to book caterers according to the
In paper [4] users can reserve meeting rooms across user's budget, making it easier to plan and organize events.
multiple agencies or ministries using the conference web The proposed system also includes the ability to
portal. It is a web- and intranet-based system that can be provide information about a user's booking choice,
accessed through a browser from any computer. It has allowing them to get a better sense of the space and its
web-based choices and is easy to follow. It will offer amenities. Users can submit their queries through the app,
adaptable repetitive reservations. Using the user database and the app also offers a mailing facility to reply to clients.
for current users for authentication ensures that entries that This makes it easier for users to get the information they
conflict cannot be entered. It is necessary to reserve the need and make informed decisions about their event
hall in advance and make the information accessible to planning.
others so they can confirm the status of the hall before
making a reservation. Every organization needs meetings The app also includes online booking and
so that employees can discuss important issues or simply cancellation functionality, allowing users to book and pay
exchange knowledge and information. Most studies focus for their event space online, as well as cancel their
on making scheduling software better so that participants reservation if needed. This makes the booking process
can choose the best time for meetings or creating smart more streamlined and convenient for users. The proposed
meeting spaces where audio-visual materials are AR-based venue booking app also includes additional
automatically recorded for later viewing in order to support features such as photos and reviews, which can help users
those activities. There are very few tools that can control make more informed decisions about their event planning.
meeting rooms in terms of availability and utilization in
real time.

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 Volume 11, Issue 3, March 2023 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
Another important feature of the app is the ability to [3.] Can Li, Junjie Li, Hongxiang Cao, Zhan Meng,
maintain records of users, including their booking history (2017). Design and implementation of online
and preferences. This can help users save time when booking system of university sports venues.
booking future events, as the app can suggest venues based MATEC Web of Conferences, 100.
on their past choices and preferences. https://doi.org/10.1051/matecconf/201710002024
[4.] Prof. Chetan Bulla, Priyanka Mane S, Pooja
The application also offers an augmentedreality Kabade, Pooja Madiwal and Pooja Galatage.
platform to view personalized décor and also allow users to “Conference Room Booking System Across
visualize and explore décor models in 3D, providing an Multiple Ministries/Department In Different
immersive experience. Buildings”. Advances in Natural and Applied
Sciences;Volume 4, Issue 1, Jan-June /2017
Overall, the proposed AR-based venue booking app
[5.] Ghule, S. N., Mohurle, H. M., Shegaonkar, A.
“EVENT TENT” offers a range of features and
P.,Abdual Saleem, Z. P., & Borkar, P. S. (2019,
functionality that make it easier and more convenient for
February 12). A Review: Venue Booking System.
users to make event planning more efficient and hassle-
International Journal of Scientific Research in
free.
Computer Science, Engineering and Information
V. CONCLUSION Technology,491–
494.https://doi.org/10.32628/cseit1951118.
A number of locations that need to manage various
events could adopt an online event management system.
No matter how big or small an event is, this system can
handle it. Many event management systems are available
and doing well, but this initiative offers a number of
additional features that some event management systems
do not have. This event organising tool is efficient and
useful. The study revealed that events play a significant
role in who we are as people and that numerous events
occur every day. The amount of paperwork required for
managing those activities wastes both time and money. To
save time and effort, events must be managed digitally,
which is why this initiative was created.

Small-scale events may profit greatly from this

project because they typically receive less attention than
large-scale events that take place locally. This endeavour
offers a wide range of potential implementation
strategies.Overall, the AR-based venue booking app is a
powerful and innovative solution that can help make the
event planning process more efficient and hassle-free. The
app's combination of advanced features, search functions,
and user-friendly interface can make it an invaluable tool
for anyone looking to book a venue for an event.

REFERENCES

[1.] Himanshu Singh, Rajiv Ratn Shah, "BOOKiiIT -

Designing a Venue Booking System (Technical
Demo)," in 2020 IEEE Sixth International
Conference on Multimedia Big Data (BigMM),
2020, pp. 1-2,
doi:https://doi.org/10.1109/BigMM50055.2020.000
50
[2.] Aakansha Ghuse, Nancy Mouses, Puja Datir,
Samiksha Adgokar, Sayali Mahulkar, "Web-based
venue booking system," International Journal of
Creative Research Thoughts (IJCRT), vol. 8, no. b,
April. 2020.
https://ijcrt.org/papers/IJCRT2004282.pdf

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