Letter of Enquiry

An Inquiry letter is a formal letter, written to enquire and get details regarding something that a person is interested in. It could
be written with respect to an item that a person is interested in buying, a course that a person wants to study, a vacation trip that a
person wants to go on, etc.
As the sender of a letter of Enquiry needs information about something, the enquiry letter must mention the contact details of the
sender where the said information has to be sent. It must contain the particulars of the thing enquired about.

The Enquiry Letter Format is as follows –

1. Sender’s address: Include an email and phone number, if required.
2. Date: Below address. Leave one space or line.
3. Receiver’s address
4. The subject of the letter
5. Salutation (Sir / respected sir / madam)
6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)

Sample:

1. You intend to join coaching classes at Success Coaching Centre situated in Chennai. The institute specializes in
teaching science to classes XI – XII. Write a letter of enquiry in 100 – 120 words addressed to the Administrator in –
charge of the institute seeking clarification about the timing, duration, staff, transport and other necessary details for
joining the institute. You are Sonia / Shiv of 2, Murthi Road, Chennai.

Sonia
2, Murthi Road
Chennai.

Date : 20th March 2018

Administrator in-Charge
Success Coaching Centre
Chennai.

Subject : Enquiry for Class XI – XII two year study course.

Respected Sir / Madam

I am Sonia, a student of class X of KV, Murthi Nagar Chennai. I want to pursue non-medical stream and am planning to join a
coaching class for the same. I came to know that your institute is the best and so I am keen to join it. I am interested in joining
the two year classroom course. Kindly give me the following details-
1. Details of the course structure.
2. The timing of the class.
3. The details of the faculty.
4. Availability of transport facility.
5. Fee structure for the course.
I request you to reply at the earliest so that I can take a decision.

Thank you
Yours Sincerely
Sonia

2. You are Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to pursue a course in Mass Communication.
Write a letter in 120-150 words to the Dean, Institute of Mass Communication, University of Delhi, seeking information
about the course admission procedure, eligibility criteria, fee structure, hostel facilities, placement opportunities,etc.
302, Hi life Apartments
Malad, Mumbai.

Date 12 October 2022

Dean
Institute of Mass Communication
University of Delhi
New Delhi.

Subject : Enquiry for course in Bachelor of Mass Communication.

Sir

I am Mrs. Gupta M/O Saransh Gupta. My son is studying in Class XII and wants to pursue Mass Communication. So, I am
writing to you to enquiry about the said course. Kindly give me the following details.
I want to know the course content, course duration, fee structure, eligibility criteria, admission procedure for the B. Mass. Comm.
Degree course. Also, information on hostel availability will be required. Also, I want to know about the placement opportunities
that will be available to my son once he completes the course.
Kindly give any other additional information that you think is required.
Please reply with the same at the earliest so that I can make an informed decision.

Thank You
Yours Sincerely
Mrs. Gupta
Phone Number XXXXXXX

CV/RESUME

XYZ
E-Mail: xyz ~ Mobile: -00000000 / 00000000

Seeking entry level assignment in Application Development with an organization of high repute

PROFILE SUMMARY

❖ B.E in Information Technology from XYZ Institute of Technology, Indore.

❖ Proficient in finding and resolving malfunctions, using exceptional technical and communication skills.
❖ Ability to express technical concepts clearly to people with no technical background.
❖ Worked on academic project Restaurant Billing System and Staff Management System.
❖ Adept in database MySQL and Programming language JAVA and Internet Applications.
❖ Conversant with Bootstrap 3, Drupal, Wordpress, Adobe Dreamweaver and Big Data Handoop.
❖ An effective communicator with excellent interpersonal, logical thinking & analytical abilities.

ACADEMIC PROJECTS
Project Title : Restaurant Billing System
Organization : Tata International
Ltd. Platform Used : C++
Contribution : Analysis and Coding
Description : This project dealt with avoiding paper work in restaurants and switching over to
computerized billing of items for a well organized manner.

Project Title : Staff Management System

Organization : College Staff Management
Platform Used : JAVA as programming language and MYSQL as
database. Contribution : Analysis and Coding
Description : This project was about the reduction of complexity of the employee management, updating
records in the database and retrieving the database.

SCHOLASTIC
2010 B.E in Information Technology from XYZ Institute of Technology, Indore with 58% marks.
2005 12th from Subhash School for Excellence, Bhopal with 57% marks.
2003 10th from L.F.H.S, Madhya Pradesh State Board with 67% marks

SUMMARY OF SKILLS

❖ Excellent communications ❖ Customer Relationship ❖ Positive attitude towards

skills Management work

EXTRA CURRICULUM
❖ Awarded 1st rank in Inter School level Sports and Cricket Championship.
❖ Actively participated in IBM Ingenious Inter College Tech Fest Competition held at SVITS College, Indore.
❖ Involved in various cultural activities held at School and College level.
❖ Took part in cricket and badminton tournaments held at school and college level.

IT SKILLS

Well versed with programming languages:

➢ C+, C++, MS Office, JAVA, Microsoft Windows XP, Vista 7, Net beans ID
MySQL, Bootstrap 3, Drupal, Wordpress, Adobe Dreamweaver and Big Data Handoop.

PERSONAL SNIPPETS
Date of Birth : 3rd Nov 1987
Languages Known : English, Hindi and Bengali
 COVER LETTER

A cover letter is a written document commonly submitted with a job application

outlining the applicant's credentials and interest in the open position. Since a cover letter
is often one of only two documents sent to a potential employer, a well- or poorly-
written letter can impact whether the applicant is called for an interview.

The cover letter provides information to the employer about who the candidate is as a
professional and as a person. This includes their areas of interest, professional goals,
knowledge, skills they've gained over the years, achievements, passions, and aspirations.
The cover letter should be a one-page document that provides a clear and concise idea
about why the candidate is the best person for the job.
Sample:

Your Name
Address
Phone
email

Date

Robert Smith
Senior Account Executive
Fromm Cooley and Associates
500 Linden Oaks Drive
Rochester, NY 14625

Dear Mr. Smith,

I am contacting you in regards to an internship in the Public Relations department at Fromm Cooley
and Associates. I was referred to you by Cindi Johnson from Delmont Hotel. An internship at
Fromm Cooley and Associates would be an ideal way for me to expand my knowledge of the public
relations field, while contributing my passion for sports and strong writing skills.

I am a senior at St. John Fisher College, majoring in Management with a concentration in Public
Relations. My classes have given me an understanding of the work and importance of the public
relations field. Along with the academic knowledge, I have also gained practical experience through
an internship at the Sports Information Department at Fisher. I had the opportunity to write press
releases on various games, matches, and players, as well as contacted the proper media outlets to
update them on scores and provide highlights of games. These experiences have given me the
background knowledge and ability to apply that knowledge, which will enable me to make an
immediate contribution to the Public Relations Department at Fromm Cooley and Associates.

My resume is enclosed for your consideration. Thank you for your time, and I look forward to
hearing from you soon. Please feel free to contact me at (phone #) or by email at (email address).

Sincerely,
Name
 Job Etiquette *
1. Knock the door before entering other’s room
2. Greeting etiquette
3. Don’t take things for granted:
4. Work sincerely
5. Timely delivery
6. Proper dressing sense
7. Respect the rules of your workplace
8. Do not interrupt
9. Do not argue
10. Do not be partial
11. Make religion your personal not official
12. Do not take anything personal
13. Do not be so egoistic

E-mail Etiquette:
E-mail is a form of communication that most of us are familiar with, but writing a professional e-
mail should be approached much differently than writing an e-mail to a friend or family member.
When using e-mail for communication with businesses, potential employers, professors, or people
that you have never met before, take these tips into account:
1. Have an e-mail address that is mature and professional-sounding: Potential employers and
business contacts will not see you as professional if you have an e-mail address like
[email protected]. Be aware of what image your e-mail address conveys to others. Using your
first and last name, or initials and last name, etc. are safer bets.
2. . Include an appropriate subject line: In the subject line of the e-mail, include a short and to the
point description which accurately reflects the subject of the e-mail. Appropriate subject lines help
recipients sort and locate specific e-mails in their inboxes; subject lines such as “Hello” do not
serve any function.
3. Use your manners! Say please and thank-you in the appropriate places throughout your e-mail. If
you don’t, you will come across as disrespectful or rude.
4. Do not send confidential information
5. Your message should be clear and meaningful.
6. Appropriate tone should be used
7. Correct formatting and structure of the mail.