User Manual For BigAnt Client 5.6
User Manual For BigAnt Client 5.6
Version 5.6
User Manual
Default directory for received files and messages Mobile Apps .....................................................45
..................................................................... 14 BigAnt for iOS ...............................................45
Send files ...................................................... 15 BigAnt for Android .......................................47
Voice message.............................................. 16 Miscellaneous ..................................................50
Remote Access ............................................. 17 Edit My Contacts ..........................................50
Unread messages ......................................... 19 Capture Screen .............................................52
Message History ........................................... 20 Use Tabbed Chat Windows ..........................54
Release a Bulletin Message .......................... 22
Bulletin message manager ........................... 24
Custom Emoticon ......................................... 25
Group messages ........................................... 27
Account Basics
Sign in to BigAnt
Sure, you need to sign in before you can chat with others, it could be frustrating if you are unable to
login. Just follow instructions below:
1. Run BigAnt client, you will see BigAnt Messenger login page
2. Enter your Account and Password
4. Enter your Company Code, Server address and Port then click save button. Company code is
abbreviation of your organization/company, which is preset by your BigAnt administrator,
please leave it as “default” if you are not for sure.
5. Click ‘Sign In’. Now you can chat with your teammates
Tips:
Those information Company Code, Server address and Port can be got from your IT BigAnt
Administrator.
Troubleshooting
If you see error messages like following, it usually means the information you input is incorrect.
Invalid user: There's a mistake in your Account. It could be a typo, or the wrong account.
Double-check that it's the same account that your BigAnt administrator assigned for you.
Server access failure/always connecting: There’s a mistake with IP or Port. If you are not sure
for that, just contact your BigAnt admin. IP/Port is used to connect to your BigAnt server, and usually
won’t be changed.
Tips for Admin: Are you tired of entering network information for every user? Such information
can be preset in BigAnt client installer, simply rename the BigAnt client install program as
follows and distribute it to all messenger users:
SsDefault_IPyourBigAntServerIP_PortyourBigAntServerPort.exe
Run it and then the BigAnt messenger network settings is set as:
Safe sign-out
If you are using a public computer, or worrying about others access your BigAnt during your leave, safe
Sign-out is required.
Exit
3. Also you can set to exit program when close BigAnt main panel.
Open system settings from BigAnt main panel, and go to General then check Exit program in
Main Panel section.
Auto-sign in
Auto-sign in
You can check ‘Remember password’ and ‘Auto-sign in’ when login, thus you will sign in
automatically whenever you run BigAnt.
Open system settings from BigAnt main panel, and go to General then you can find these two
options in Login section
If you would like to auto-sign in BigAnt whenever staring your computer, just check those three
options.
Change your password
Change your password
Changing the initial password assigned by your BigAnt admin to one that easy to remember.
You may find modify password option from following two ways:
1. Go to BigAnt main panel and click main menu in the bottom
2. Click modify password to open the password manager
3. Or you can click system settings in bottom of main panel, and click security to open
password manager
Completing your BigAnt profile helps your team members learn more about you. Such as job
title, phone number, email address…
Here's how to add details about yourself, upload a photo and edit what I do.
4. Go to custom avatar, click upload your photo to select a picture from local disk
5. Adjust the crop for your photo, then click Ok to save it
Edit what I do
Post what you’re doing or feeling, share your idea here and let others learn about things you
care.
3. Click to write your idea and press enter when you’re done
The icon next to your name shows your BigAnt status. You have 5 options to set as your status.
Click the icon next to your name to set your status as Away when you need to leave for a while,
thus the contact that sends you messages won’t expect an instant response. The system will
auto switch your status as Away when inactive after 15 minutes. This can also be changed in
settings panel
Messages
Send and read messages
Send and read messages
To send and read messages is a basic function of BigAnt.
Send a message
When you login this BigAnt messenger, you will see the main panel, locate people/group you
want to contact in structure list, double click the target contact to open the chat window. Just
type your message, and click enter to send.
Tip: Press CTRL + Enter to start a new line when typing a list in your chat window
Message receipt
A message receipt helps to know if your message is read when you are looking for a reply from
the contact you are messaging. There will be an unread tag beside the message you sent, and it
will disappear when the contact opens your message.
Read messages
When BigAnt system tray is flashing with someone’s avatar, it means you’ve got a message
from him or her, click to read it.
Secret message
A secret message is designed for an absolutely private and secure purpose. It requires you
entering BigAnt password to read it.
3. Go to Message, and you can change the default directory in File Management section.
Send files
Send a file
There are several easy ways to send a file from your computer:
Drag and drop the file to BigAnt chat window.
Copy and paste any file directly into the message box.
Send a file of a folder by clicking the transfer file icon within the chat window
Send a file by right clicking on the target contact, then click Send Files
To upload a file:
Note: It will be switched to P2P transfer mode when the file size exceeds the limitation of your
BigAnt server settings.
Voice message
When you are walking outside and hardly to type, try to send a voice message from BigAnt app.
It’s really helpful and easy to use. If you are tired of typing or you think talking is more efficient
to express your idea, then try voice message.
Desktop
1. Click Voice Message in Chat window to start recording
2. A voice message is limited to 60 seconds. Just click Send button to stop recording and send
your voice out.
3. The message will be titled with [Voice] when it is received by your contact
Android/iOS
Note: The time limit for recording a voice message is 60 seconds. It will be sent out once
reached the time limit.
Remote Access
Sometime it’s faster to figure out a technical issue by sharing your screen and desktop
controlling. BigAnt allows you to remote access the contact’s computer to locate an issue.
3. When the contact accepts the request, you can access the remote desktop, and take
control.
4. Right click on the top border of remote screen, mouse over display and you can change the
current display colors according to your network status.
Remote screen sharing
To start a remote screen sharing:
1. Open chat window between you and the contact
2. Click the white triangle of remote access icon to open the menu list
Troubleshooting:
Always connecting usually means you are in a different network. LAN is recommended for the
use of remote desktop.
Unread messages
No worries about missing important messages anymore. All unread messages are counted and
shown as digit notify next to your avatar. You may click on it and check out all unread messages.
See following screenshot which denotes you’ve got 2 unread messages:
When you click on it, it shows the list of unread messages as follows:
Note: Even if you’ve browsed all in unread message manager, the red dot with message number
will keep reminding until you open/ignore all.
Message History
With BigAnt, all messages are logged on both server and client end, we understand issue
tracking is important for business. Searching message or tracing conversation is convenient,
which can be performed as follows:
Search a message
Tips:
Browse the entire conversation with someone by selecting contact from left side.
If searching result is empty, please try to switch to a different month, this helps narrow
down searching results.
3. Click Files Records tab next to History to view files in the conversation
4. Click close icon next to History to close the history window
Release a Bulletin Message
BigAnt provide the option to send bulletin messages to entire organization. The bulletin
message can be used to trigger desktop and push notifications for all members in your BigAnt
organization at once.
It’s a great place to share important messages. And as teams get larger, it’s more useful for
important announcements.
1. Click Bulletin icon from BigAnt main panel to open the Bulletin manager
Tip: Open the browser record next to your message to view who’s seen it.
Permissions
BigAnt admin can change permissions from App Management in your BigAnt server.
Bulletin message manager
A place to manage all bulletin messages: to view unread bulletin, to archive all bulletin, and
even to release a new bulletin.
3. Your unread bulletins will be listed with green dot beside the title and the release date. You
can browse unread bulletins here
4. Just click the title to open bulletin content. You can see the publisher, the department it
comes from, release date and recipients
5. View content and download attachment at the end
6. You can even open the browser record to view who’s seen it, or comment/reply the current
bulletin. Every recipient can see your comments.
2. The title with green dot means unread message, and those with grey dot are read.
3. You can use the search function at upper right corner to locate a history bulletin
4. Once open a bulletin content, you can click ‘All bulletins’ at left side bar to back to the
bulletin list
Sometime, an emoticon can express more about your attitude than words. Besides BigAnt
system emoticon, you can also enrich emoticons from chat window.
You can use emoji in your message by selecting from the emoji menu
1. Click Insert Emoticon icon in the message box to open emoji menu
2. Browser the group of emoji
Crestfallen by the lack of a certain emoji? Fret no more: Whatever your emoji needs, your team
can make it happen with custom emoji.
Note: Following format are supported to be added as emoticons: .png, .bmp, .jpg, .jpeg and .gif
Group messages
1. Click people you want to messaging, and Press Ctrl and click to add people
2. Right click on selected people, click Send to group to open the group message box
4. You can also add attachment in your message by clicking the + plus icon
5. Click Send when you’re done
6. All contacts you selected will receive your message at once
Tip: You can even use the plus Opt contact at right upper corner to add members in this group
message
Groups & Discussions
About Groups and Discussions
Discussions are best used for topics that are limited to a very small group of members.
Conversations inside discussions are more flexible.
BigAnt groups are where the majority of your group’s conversations and daily work can take
place. You can create as many groups/discussions as you need.
1. Go to BigAnt main panel, then click Groups/Discussions icon to show group list
2. Click the + plus icon next to Discussions, then select Create personal group to open the
group creation window.
1. Go to BigAnt main panel, then click Groups/Discussions icon to show group list
2. Click the + plus icon next to Discussions, then select Create discussions to open the
discussion creation window.
3. Select contacts to invite. Select the structure or My contacts to browse a list, or begin
typing a name to narrow your search.
4. When you’re ready, click the Ok button.
Tip: You can also find Create a group/discussion from menu list of the black triangle in
Groups/Discussions icon.
The group owner and the group admin can use this feature.
The owner or admin of a group can invite new members to join at any time.
1. At the top of the group chat window, click the icon Add group members.
2. Choose contacts to invite. Select Structure or My contacts to browse a list, or begin typing a
name to narrow your search.
1. At the top of the discussion chat window, click the icon Add discussion members.
2. Choose contacts to invite. Select Structure or My contacts to browse a list, or begin typing a
name to narrow your search.
Groups/Discussions history
When a new member is invited to an existing group/discussion, he/she is unable to check with the
Group/Discussion former message record.
Remove someone from a group
The group owner and group admin can use this feature.
Here’s how:
1. Double click the target group from group list to open group chat window
2. In the Group Members list, right click the person you’d like to remove.
3. Select Delete a Member.
Your member will be immediately removed and will get a notification to know he/she is
removed from the group. And other members still in group will also receive a reminder in group
chat window that a member quit the group.
Note: The group owner can decide who inside the group can remove others from the group and
invite new members by granting admin to a regular member.
Keep in mind:
Members who are removed from the group won’t be able to access the group history or
re-join the group unless they are re-invited.
No one can be removed from a discussion by others, unless he/she chooses to leave the
discussion.
Quit groups or discussions
Quit a group
Tip: You can also leave a group by clicking the Exit button at top of the group chat window
Note: If you are a group owner, you’re not able to leave this group unless transfer the group
ownership to others or dismiss the entire group.
Quit a discussion
The group owner has the highest level of permission on a group. They have the ability to
promote other group members to group owner or group admin, and can also dismiss the entire
group.
Use caution: Once you transfer the group ownership to another person, the change is
immediate and you will not be able to undo the action (but they can transfer it back to you).
Group admin has permission to invite a member to join group and to remove a member from
group. It’s helpful to let group admin to manage members in group when group owner seldom accesses
the group.
While holding a conversation in a group, you may need to call the attention of a group member.
Type a person’s @username in your message to grab their attention.
By default, you can right click on the contact username in group members list and select
@him/her to mention a person.
1. In header of the group chat window, your latest mention with message and your name will
be pinned there
2. Click the close icon to unpin this message from your group chat window
Group member settings
Every member in group can modify his/her group card. The change will be updated immediately
to the entire group.
1. From group list in BigAnt main panel, right click the target group to open menu list
2. Select Modify group card
3. Enter a name and press Ok button when you’re finished
Tip: You can also find the option to modify your group card from the group chat window by right
clicking on your username in group member list.
Sometimes, you don’t need to pay attention to what happens in group at every moment. And
you can just follow all messages at your available time. So you can change Group message settings to
receive without alerts
1. From group list in BigAnt main panel, right click on the target group to open menu list
2. Click Group message settings, and select Receive without Alerts
3. Open the group chat window to check all messages at your available time, or change group
message settings back to receive with alerts
Note: If the group chat window is minimized instead of closed, it will be highlighted when new
message coming.
Group History is very helpful to learn details of a discussion: Messages and files in conversation
are archived to history, and are searchable in message manager. So you can come back to the
right documents and discussions when you need them.
5. In group chat window, click History button in message box to open message history
Tip: You can also open group history by selecting History from right click menu list of group list
in BigAnt main panel.
1. From group list in BigAnt main panel, right click on the target group to open menu list
2. Select Rename
3. Enter a name and click Ok button when you’re finished
4. The name of group will be updated immediately for the entire group
Pick a proper and unique icon for your group for impressive.
1. From group list in BigAnt main panel, right click on the target group to open menu list
2. Select Change Group Icon
3. Upload a photo in Customize avatar section, and adjust the crop in preview
Dismiss a group
Who can use this feature?
1. From group list in BigAnt main panel, right click on the target group to open menu list
2. Select Dismiss Group
Note: Once the group is dismissed, you cannot find the group back again.
Group sharing files
1. Locate the group from your groups/discussions list in BigAnt main panel
2. Double click the group to open the chat window
3. Click ‘Group sharing’ option in top toolbar to open your Group sharing
Note: The amount of group sharing space is 1GB total for the entire group as default. Once
you’ve reached your storage limit, you can delete older files or contact your BigAnt admin for more
space by changing your BigAnt server settings.
Mobile Apps
BigAnt for iOS keeps you in touch with your team while you're on the go. Access all your groups
and contacts, and get push notifications for must-see messages. BigAnt for iOS works with
iPhone and iPad.
Recent messages
Contacts
Apps
Me
BigAnt for Android
On the move? You can still communicate with your team. BigAnt for Android is the best way to
use BigAnt on an Android device. You can access all your groups and contacts, and receive push
notifications for essential messages.
Recent Messages
Quickly find the contact you chatted with or browse recent conversations here.
From Contacts you can find all members in your team, your category, all your groups and
discussions. Or just enter a username in search box to locate the person you want to send messages.
Apps
Edit My Contacts
You may want to add some of your frequent contacts to a list, instead of finding them from the
organization structure each time. Here is how you can do that:
The system will automatically archive your recent conversations in Recent Messages. This is a
quick way to find your recent contacts.
Add My Contacts
Add people to My Contacts, and group them in different category, so you can always quickly
locate target contact at hand.
4. Or, hold mouse left button and drag to draw a capture range, just release to finish the
selection
5. There are some tools to edit the current screenshot: Insert rectangle with different color,
insert ellipse, arrow, brush tool, add text, undo, redo, save, quit and done.
6. Click Save icon to save the screenshot as an image (.png, .bmp, .jpg) to local machine
7. Or, just click done to exit, the screenshot will be copied to your clipboard, then paste it to
anywhere you need
There are other two ways to find BigAnt capture screen function:
At the bottom of BigAnt main panel, you will find the icon capture screen.
In message box of BigAnt chat window, you can find the icon , just click to capture a
screenshot.
3. Check the option Hide the Chat Window When Capturing Images, thus you can capture a
screenshot without the BigAnt chat window.
If there are too many chat windows that overlap on your desktop, you can merge them into a
single chat window with tabs.
3. Thus all BigAnt chat windows will be listed in a frame, and you can switch the conversation
by clicking contact at left side bar, the tab glows when you click and chat with him/her.