Cover Letter

From:
Name: M. Haris Sultan
Address: 6th District Kabul City
Mobile # +9377 28 57 245
Email: [email protected]
Date: 9, 1, 2023
To:
Organization: APBHO
Position Title: Reporting Officer/Assistant Manager
Address: Kabul, Afghanistan
Dear Madam/Sir!
It is with great interest and enthusiasm I write to apply for the position of Reporting Officer/Assistant Manager As my
resume demonstrates my previous work experiences have enabled me to gain a diverse understanding of the mindset and skills
needed to succeed as a (Reporting Officer/Assistant Manager) due to my much interest I wrote my graduate monograph
on resource Management role in economic Development, I have more than 8 year work experience with different
organizations in UN,USAID and WB funded programs in aforesaid field, I have had a successful career in Human
Resource Management and Administration in SKFP, IEC and in CBR, WB where I have served in leadership positions as
Senior Recruitment Manager and TA, as Sn Human Resource Officer at IEC with functional areas as, HR Analytics,
Support to policy development and implementation, Advisory Services, Talent Acquisition and Administration, Team
Management, Knowledge Building and Knowledge Sharing, In close collaboration with the Senior Management Team and in
alignment with organizational objectives, I have developed, implemented and administered the HR functions, supported
organizational priorities. With the wealth of professional experience and strong ties in the Afghan civil servant law, I have
been able to add value to the teams not only knowledge and expertise transfer, but also ensuring strategic HRM is within the
framework of SDG, ANPDF and Government,established policies and procedures for national staff engagement and staff
planning. I have also worked closely with the HR and Operations team MRRD, TAGHIR program on all matters relating to
TASHKEEL staff and Change Management.In General, I have done and engaged in All major HR functions (Organizational
Development, HR Planning, Recruitment Selection, Training Development, Employees Relations, HRMIS & Performance
appraisal and compensation management. Coordinate staff recruitment and selection process in order to ensure a
timely organized. In and out processing, Maintain and refine administration policy, involved in formulating HR policy,
forms and procedures.
Coordination, providing support and advise to Line ministry HR directorate’ staff on various policies, procedures, GBV,
resolution of HR related issues, conducting trainings and developing a proper recruitment plan for them. Communicating,
coordinating and liaise with CBR, HR Firm, IARCSC and world Bank on any change in policies, guidelines and also for
enriching the HR process, systems and for executing new global HR policies and practices in overall Afghan government
agencies. Coordinate HR Activities with donor Agencies. Ensure high level of confidentiality regarding personnel Data,
coordinate staff recruitment and selection process in order to ensure a timely organized and of pure recruitment process
according to CBR, IARCSC guidelines. Coordinate with relevant LMAs, Leadership for appointment of panels for conducting
the written exam, including setting of question paper and evaluation, and interview. Coordination with IARCSC, HR Firm
regarding Job review committee, Quality Checking of selected employees’ documents. Coordinating payroll, compensation, and
performance appraisal activities with Finance Directorate and related sections. Support, facilitate and involved in the Search
Committee for shortlist, Written Test, interview, preparing employment contracts and amendments based on PA result…,
obtaining the NOL of the World Bank and the Project Steering Committee, involved in developing of CBR proposal for line
ministry, involved and had key role in strategic and institutional capacity building plan and also had an active role in
development of recent developed Organizational Structure for MRRD that strategic changes made in, developing of recruitment
plan for CBR,MRRD, Reporting to H.E minister about progress of CBR program, preparing quarter and annual Report of Result
framework of MRRD to MoF. Coordinate and conduct periodic personnel evaluations, dismissal procedures. Organize and
maintain proper personnel files databases. Supervising of HR Staff. Conducting need assessment, training, meetings, workshops
for HR staff and CBR covered employees, Supervise control of staff attendance sheet and its reports on time and managing
complaints, Maintain all office-required records in a professional manner, Drafting different memos and letters in English,
Planning and organizing of social functions, Translating Qualitative Data from Pashto and Dari to English, Translating
Questioners in to Pashto and Dari, Conducting Data Entry and Coding in to the Database, examining vouchers for assuring
accuracy and for a while I was involved in financial activities as well.
My Profile- HR Professional with a proven ability to implement strategic human resource initiatives, help executive
management assess organizational structure, develop credible guidelines and efficient processes, and implement cost-saving
measures and enhancements through the use of proven conceptual and analytical problem solving and customer service skills. I
am energetic, self-confident, working independently and within a team and also have perfect communication, Analytical,
Problem-solving and Decision-Making skills, I am interested with and know technically about computer and office programs,
accounting software (QuickBooks) ERP System, report writing. I have knowledge of Afghan all civil servant, labor laws and
WB, UN, USAID HR Guidelines and procedures. I am self-motivated and also fluent speaker of Pashto, Dari and English and
have engaged for long period in the interpreting of texts from Dari & Pashto to English and vice versa. These experiences
combined with my ability to adapt to a wide variety of circumstances and to manage many responsibilities. Likewise, I like to
work in an environment with great responsibility to help the organization and polish my hidden skills and instincts.
I pride myself on being a results and details oriented, hands-on individual with progressive management experience. My
management style strongly emphasizes teamwork and effective leadership grounded in the principles of human resource
development. An evaluation of my resume will further acquaint you with my background and qualifications. In review of my
resume, you will certainly note my growth and experience in HR management and operations. What my resume cannot illustrate,
however, is the degree of dedication, resourcefulness, and professionalism that I can offer. I will appreciate an opportunity to
further discuss how I can contribute to the success of the team and I look forward to hearing from you at your earliest
convenience.

Sincerely:
M. Haris Sultan
 Curriculum Vita

PERSONAL Information

 First Name M, Haris

 Last Name Sultan
 Sex Male
 Date of birth Feb,2,1992
 Place of birth Kabul
 Status Single
 Nationality Afghan
 E-mail [email protected]
 Phone # 0772857245
 Address Kabul 6 District – Darul Aman

Education /Qualification
-October 2008 Graduated from Habibia High School – Kabul.
-June 2014 Graduated from Economic Faculty. Nangrahar University.
2011- 2012 Studied business administration (DBA). Islamic International Modern Computer Institute.
(Certificate)
1Aug 2010- 31 May 2011 Certificate of ICDL (International Computer Driving License) from ELCLC (English Language
& Computer Learning Center) Project made possible through grant from the US Embassy Kabul.
Nangrahar University.
- 2015 Upper Intermediate ELC-10, American University of Afghanistan PDI.
- April2008 Completed 5th level of MELP (Muslim English Language Program) Academy.

Special Courses & Trainings:

16 April – 2 May 2013 Certificate of Employment/ Pre employment, Office Management, PR (Public Affairs), Time
management and Risk Management form AWDP USAID.
7 July – 27 July 2013 Procurement training conducted by PPU/MoF Kabul.

Working Experience: I have more than 8 years’ work experience.

(Nov 5, 2021 till 31 Dec 2022) Worked as HR & Finance Manager for Sistan-e-Kohan Food Production.

Relevant Responsibilities:
Financial Management
 Use of ERP (Enterprise Resource Planning) System for Financial and HR Operations.
 Establish and maintain internal financial procedures compatible with the country’s law, World Concern financial
procedures.
 Preparing Income, Cost of Goods Manufactured and Cost of Goods Sold Statements.
 Involved in Imposing Pricing Policy for any commodity.
 Work with and support in budgeting, revisions, monitoring and follow ups.
 Manage day-to-day accounting functions, including regular cash verification, cash advances reconciliations, monthly
cashbooks closing and timely submission of accounts to GSO finance desk.
 Responsible for the preparation of draft financial reports for grants implemented and submitting these for the revision of
under or over spending and the explanation to be provided to the donors.
 Ensure a controlled and smooth cash flow managing process and advising when replenishment of banks accounts or safe
(cash) in the field is necessary.
 Financial securities Analysis.
 Control and manage the security of in-country cash when held on site and when being transferred.
 Conduct regular internal audits and report immediately any possible fraud or theft.

Human Resources Management for Nationally Recruited Staff

 Regular review, update and / or develop of employment documentation for nationally recruited staff.
 Support CEO on disciplinary action and grievance procedures and to identify training needs.
 Responsible for all staff induction and orientation on all HR and admin related policies.
  Human resource policies and procedures are maintained, implemented and communicated in line with country legislation
and SKDP human resource policies.
 Ensure accurate employee records are maintained and update regularly.
 Manage entire employee lifecycle by implementing and maintaining systems related to recruitment, on boarding, staff
communication, staff exit management etc.
Administration
 Meet the finance and HR related administrative requirements of SKFI, local legislation, suppliers, contractors, employees
and any other stakeholders, so that the functions run with integrity.
 Supervising the process of prepare the monthly payroll and payments for staff salaries and / or allowances in accordance
with local employment regulations, ensuring that all required statutory deductions are made and paid.
 External Representation
 Manage and oversee the Company HR and finance staff including recruitment, day-to-day management, development and
training, appraisal, etc.
 Participate in HR working group, Coordinate with other NGOs and Enterprises on issues.

(Feb 7, 2021 till August 30, 2021) Worked as Senior Grievance Handling Officer, for CCNPP, MRRD.

Relevant Responsibilities:
 Managing the receiving, registering, solving, confirming of grievances and providing feedback to the complainants in
terms of Financial, Procurement and Gender Based Violence grievances.
 Establishing the compliance framework, planning, conducting, and reporting on internal controls and compliance
verifications over CCNPP operations.
 Develop compliance framework based on the requirements with Worldbank Rule and Regulations and conduct periodic
verification to ensure compliance with terms and conditions of the WB-GRM.
 Conduct site visits to CCAP regional operations offices, subaward recipient offices to conduct internal controls and
compliance verifications based on planned activity schedules.
 Develop compliance review checklists (tools) for CCNPP policies, business processes, class of transactions and operations;
conduct periodic tests over internal controls and deliver written report to the Division Head and Director General of
CCNPP.
 Follows-up on corrective actions recommendations to ensure they have been substantially implemented Conducts internal
investigations of fraud and misconduct in collaboration with Corporate Internal Audit Unit.
 Prepares periodic summary reports on compliance verifications, internal control tests, investigations, and status of
corrective actions and presents to the CCAP Leadership Team for follow-up actions.

(Sep, 2016 –April 2020) Worked as TA, Senior Recruitment specialist, for Capacity Building for Result (CBR) and
TAGHIR HRCSD, MRRD.
Relevant Responsibilities:
 Develop individual work plans, report progress and track all activities based on CBR recruitment plans on daily, weekly,
monthly and quarterly basis.
 Undertake recruitment activities in accordance with the recruitment policies and procedures and in compliance with
MRRD HR Manual.
 Observe recruitment events such as long-listing, short listing, written tests preparation, written test sitting and scoring,
interviews undertaken by MRRD, and report the observations both on written and verbal as soon as possible to HR
Director.
 Liaise with the HR firm with regard to monitoring of events in MRRD, facilitate and coordinate findings of quality check
process with MRRD for their necessary actions.
 Complete Observation Report (OR) and submit to HR Director within one working day of the observation using the
standard template for ORs and prepare any other reports as requested.
 Advise and train the MRRD/HR staff on CBR recruitment procedures, forms and applicable rules and regulations.
 Monitor job advertisements, ensure they are in line with CBR and MRRD Procedure and prepare reports on number of
applicants to each position.
 Attend meetings to review and agree job descriptions in accordance with Laws, CBR recruitment procedures and JD
guideline manual.
 Assist and advise MRRD staff how best to create better quality job descriptions in accordance with CBR requirements.
 Managing payroll, compensation & benefits, Employee’s relations and complaints.
 Create, maintain and regularly review accurate personnel files on all employees and make sure that every staff member is
aware of all related policies/procedures if any and signed for it.
 Improve and maintain the system to track vacation, sick, holiday and other leaves.
  Collect all time sheets, checks against attendance records and leave approvals and records all approved leave.
 Ensure all vacancies are filled with the suitable candidates within the targeted time
 Maintain all documents including CBR contracts of employment in soft and hard filing systems to ensure safe keeping and
ready access when required.
 Ensure that new employees are being orientated and conducting in &out processing.
 Any other duties as required by higher authorities in accordance with laws, regulations and objectives of the organization.
Coordination
 Coordinate HR Activities with donor Agencies, the Departments and with in HR Directorate.
 Ensure high level of confidentiality regarding personnel Data and ensure all employee information are kept up to date and
placed in secure place.
 Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure
under the direction of HR Director.
 Co-ordinate with relevant LMAs, PSU units for appointment of panels for conducting the written exam, including setting
of question paper and evaluation, and interview.
 Coordination with IARCSC, HR Firm regarding Job review committee, developing ToR and Quality Checking of selected
employees’ documents.
 Coordinating payroll, compensation, and performance appraisal activities with Finance Directorate and related sections.

(Oct 2014 – Nov 2015) Worked as Sn HR Officer (Independent Election Commission) IEC-Afghanistan, UNAMA.
Duties and Responsibilities:
Functional Areas:
▪ Support to policy development and implementation
▪ Advisory Services
▪ Talent Acquisition and Administration
▪ Team Management
▪ Knowledge Building and Knowledge Sharing
Support to policy development and implementation
 Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and
opportunities and sharing local HR best practices.
 Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR
strategy.
 Support the communication of HR policy changes and new HR initiatives to management and personnel, providing
guidance as needed.
Advisory Services
 Providing guidance on HR related systems and processes including Recruitment, Contracts, Position Management,
Performance Management, Benefits and Entitlements consistent with IEC and UNAMA rules and procedures.
 Providing advice and guidance to personnel on administrative procedures, processes and practices.
 As the first face of HR, ensure that new hires' first impressions are positive and that they have all in-processing
information completed.
 Advise hiring management and guide personnel on IEC recruitment and performance management processes, and learning
and development initiatives, resources, and plans.
Talent Acquisition and Administration
 Assisting in recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with
the policy.
 Actively participating in work force planning at the office and project level and guide clients through recruitment and
selection processes. Take lead on requisition initiation, longlisting, testing and interviews, formal approvals, selection
minutes, reference checking, fee calculation, offers and rejections, and updating recruitment on-line information system.
 Undertaking research on a range of HR related issues and assist in the preparation of notes/reports.
 performance management cycle, and other HR processes etc. in electronic information systems.
 Following up or process payroll verification.
 Monitoring status of HR actions to facilitate timely action by supervisor and line management, including on transactions
initiated, expiring appointments/contracts, and pending separation actions.
 Support efficient planning and management of the HR unit, including drafting annual recruitment plans, implementing
 designated projects in line with the corporate HR strategy, overseeing personnel file systems as well as provision of related
statistical summaries and tracking movements of IEC personnel within the relevant business units.
Team Management
 Facilitating the engagement and provision of high-quality results and services of the team supervised through effective
work planning, performance management, coaching, and promotion of learning and development.
 Providing oversight, ensuring compliance by team members with existing policies and best practices.
Knowledge building and knowledge sharing
 Providing support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-
related topics.
 Providing sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and
dissemination of best practices in human resources.
 Collecting feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
 Undertaking research on a range of HR related issues and provide content for notes/reports including quarterly and year-
end reports for monitoring, statistical and review purposes by management.
• Develop and coordinate the implementation of the annual Learning and development operational plan.
• Advice and counsel the Country Management Team (CMT) on HR related issues and strategic human resources
management and participate fully at the CMT.

(17 Jan 2011 up to 1 Oct 2012) Part time Translator for ACSOR (Afghan Center for Socio Economic and Opinion
Research)

((The soft transcribed Data would have sent to me through E-mail and having translating I would send that back to the
Office in Kabul))
Relevant responsibilities:
 Translating Qualitative Data from Pashto and Dari to English.
 Translating Questioners in to Pashto and Dari.
 Conducting Data Entry and Coding in to the Database.

Language Skills:
Pashto and Dari (Bilingual)
English very good (Speaking, Read, written)

Computer Skills:
• Professional use of Quick Books for any task related to Accounting.
Microsoft Disk Operating
• Internet Exploring,
• Spread Sheet, Accounting.
• Microsoft Office Automation2007, 2010(MS word, Ms excel, Ms Power point’s) and base.
 Hardware (Assembling, Dissembling, troubleshooting, Installation of Software’s), With excellent English,
Persian & Pashto typing.

Competencies:

 STARTEGIC PRESPECTIVE:
 INTEGRETY & INCULSION:
 LEDING SELF AND OTHERS:
 PARTNERING:
 RESULT ORIENTED
 AGILITY:
 SOLUTION FOCUSED:
 EFFECTIVE COMMUNICATION:
References:

All the Educational Documents, Employment Contracts and Strong References are available upon request.