Instruction Notes

Filing Requirements: In pursuance of the Income Tax Act, (CAP 340), you are hereby required to furnish
detailed information regarding employment income to all your employees. The declaration must be furni
you are reporting. The return must provide a true and accurate declaration of earnings to your employees
required at the time of filling and prior to the filing deadline.

Conflicting Information - The following instructions are provided to assist you in completing this tax ret
information below and the Income Tax Act (CAP 340) or operating regulations provided by the URA, the

Withholding Required – Section 116 of the Income Tax Act (Withholding of Tax by Employers) states tha
(1) Every employer shall withhold tax from a payment of employment income to an employee as prescrib

(2) The obligation of an employer to withhold tax under subsection (1) is not reduced or extinguished be
obligation, to deduct and withhold any amount from such payments.
(3) The obligation of an employer to withhold tax under subsection (1) applies notwithstanding any othe
employee shall not be reduced or subject to attachment.

Failure to Withhold Tax –

Section 124 of the Income Tax Act (CAP 340) states that a withholding agent who fails to withhold tax in
Commissioner the amount of tax which has not been withheld, but the withholding agent is entitled to rec

Record of Payments and Tax Withheld - Section 126 of the Income Tax Act states that A withholding a
the Commissioner, records showing, in relation to each year of income – (a) payments made to a payee; a
shall be kept by the withholding agent for five years of income after the end of the year of income to whi
withholding agent to allow an auditor to examine the agent’s records to verify their accuracy against the a

Withholding Guidelines - The Income Tax (Withholding Tax) Regulations, provide extensive guidanc
withholding agents must meet.
Every employer obliged under Section 116 of the Income Tax Act to withhold tax from a payment of em
accordance with this regulation. If you haven’t previously done so, please review those regulations.

Section A- Details of Employer

Enter your legal name (in case of a non individual) and business or trade name in the same manner as
Identification Number (TIN). If any of your information has changed, contact the URA at the nu
Application for Registration Information for Individuals or Form DT-1004, Amendment Application
must also enter the name of your bank, the branch where your account is active and your account num
Section B- Filing Status

Line 1) Branch Return – If your business has multiple offices and you are reporting for a branch office, tic
address. If you have no branch or you are reporting for the headquarters office, tick the no box and skip t
Note; the branch must have been registered with URA before applying for separate return filing.

Line 2) Indicate whether this is an “Original” or an “Amended” return. If amended, enter the date and t
in respect of the original return in the space provided. In Line 4, enter a brief statement as to why you are

Section C- Summary Sheet

After completing Schedule 1, add up the number of employees, gross income, chargeable income and tota

B- Is the number of days the vehicle is available for private use

C-is the number of days in the year of income
D- Is any payment made by the employee for the benefit.
The value of domestic servant is the cost incurred by the employer to provide the domestic servant.

Tax on Chargeable Income: Calculate the amount of tax that is due from each employee using the month

Taxable Income Tax Rate

Not exceeding 235,000 Nil
Exceeding 235,000 but not exceeding 335,000 10% of the amount by which chargeable income
Exceeding 335,000 but not exceeding 410,000 10,000 plus 20% of the amount by which chargeable income
Exceeding 410,000 25,000 plus 30% of the amount by which chargeable income

PAYE Deducted:
This is the actual PAYE that was deducted from the employee for the tax period being reported.

Lump sum Payments

Lump sum payment in respect of employment means a single payment disbursed for a total amount du
weekly, fortnightly or monthly. It may be made directly to the employee, or indirectly to his/her spouse,

The amount due may be as a result of:

=>A onetime payment and thus an extra emolument
=>Multiple payments in addition to the employee’s employment income.
Lump sum payments can be categorized into three, namely:

Lump sum on a regular basis –

Where a payment is made regularly (i.e. weekly, fortnightly or monthly) to an employee as a lump sum d
added to the employee’s salary or wages in schedule 1 above and PAYE deducted using the monthly rate

Lump sum paid annually and Lump sum paid on termination / end of employment.
Where an amount is paid as a lump sum on an annual or irregular basis; or on termination / end of emplo
basis of the employees’ annualized employment income (refer to schedules3&4 above).

Year of income ‐
For purposes of determining the annualized employment income and computing tax on the annualized i
shall be a period of twelve months from 1 July to 30 June.

Schedule 3
Employment start date- is the date on which the employee was appointed by the employer.
Employment end date- is the date on which the employee ceased to be the employee of the employer.

Schedules 3&4
Gross lump sum amount- is the total lump sum due to the employee including any benefits whether mon

Taxable Lump sum Amount, Taxable Lump sum Amount , where the lump sum payment is for termin
employment of the same employer for 10 years or more, only 75% of the gross lump sum amount (inc
column).

Cumulative employment income during the year-is the gross employment income including allowances
of the current year of income to the employment end date.
However, where the employee was not in employment by 1st July of the current year of income, th
employment income from employment start date including current month multiplied by the Total numbe
of employment including current month divided by the Number of months from start of employment to t

Total PAYE deducted during the year-is the sum of PAYE deducted from the employee from the beginn
date (if after 1st July) to the month of termination or the date lump sum was due.

Notional PAYE is Total PAYE deducted during the year divide by the number of months worked durin
months worked during the year of income).

Tax computed on annualized income- this is computed using the annual tax rates below:
Taxable Income Tax Rate
Not exceeding 2,820,000 Nil
Exceeding 2,820,000 but not exceeding 4,020,000 10% of the amount by which chargeable inc
Exceeding 4,020,000 but not exceeding 4,920,000 120,000 plus 20% of the amount by which c
Exceeding 4,920,000 300,000 plus 30% of the amount by which c
Additional 10% of the amount by which C

General Questions and Additional Information - Specific questions can be directed to URA representatives at
0800117000
Section A-B-C
Sno Error Line No Error Box Name

SCHEDULE 1
Sno Error Line No Error Box Name
Details of Salary Paid and
1 5 PAYE deducted
2 5 Employees

SCHEDULE 2
Sno Error Line No Error Box Name

SCHEDULE 3
Sno Error Line No Error Box Name
3 5 Details of Payment of Tax

SCHEDULE 4
Sno Error Line No Error Box Name
4 4 Details of Payment of Tax
Error Box Description

Error Box Description

TIN of Employee (1)

Please provide atleast one employee detail.

Error Box Description

Error Box Description

TIN of Employee (1)

Error Box Description

TIN of Employee (1)
Error Description

Error Description

Please do not provide your TIN as employee.

Error Description

Error Description
Please do not provide your TIN as employee.

Error Description
Please do not provide your TIN as employee.
 Return Details ###
TIN* $
###
Return period From date* .
###
Return period To date* .
###
 PAYE Return Form
This Form may be used by all employers required to remit tax to URA on monthly
basis.
Section A - Details of Employer
1)Status
2)Bank Details:
(a)Name of bank
(b)Bank of branch

(c)Account Number(only UGX Accounts)

3)Type of Employment *
Section B-Filing Status
a)Type of return ORIGINAL
Section C- Summ

Sr. No Category of Employees (A)

1.. Below 235000 (Resident)
235001 to 335000 (Resident)/ 0
2.. to 335000 (Non-Resident)
3.. 335001 to 410000
4.. Above 410001
Employees under secondary
5.. employment or Fixed rate
Employees under secondary
employment or Fixed rate with
5.a).. 40%
6) TOTAL.
7) Liability on account of Termination / Retirement / Resignation / Expiry of employment (Schedule 3 to
8) Liability on account of Annual/Irregular/Bonus Lump sum Payments (Schedule 4 total of column J)
9) Total Liability of an Employer (6(f)+7+8)
 Form DT-2008

Toll Free 800117000

Version 9.0

Section C- Summary Sheet

Number of
Rate (B) Employees (C) Total Income (D)
#VALUE! 0 0.00

#VALUE! 0 0.00
#VALUE! 0 0.00
#VALUE! 0 0.00

#VALUE! 0 0.00

40% 0 0.00
0 0.00
/ Expiry of employment (Schedule 3 total of column L)
ments (Schedule 4 total of column J)
 ###

###
###
###
###
###
###

###
###
###
###
###

Chargeable Income (E) Total Tax Payable (F)

###
0.00 NIL ###

0.00 0.00
###
0.00 0.00
###
0.00 0.00
###

0.00 0.00
###

0.00 0.00
###
0.00 0.00
###
0.00
###
0.00
###
0.00
###
Schedule 1 - Details of Salary paid and PAYE deducted from Employees
Do you want to upload this schedule seperately in .CSV file ?1
Period for which employed
TIN of Employee (1)
during the year of income
Name of the Employee (2) *
Tin of Employee. Date To (4) *
Date From (3) *
Total
ees
No

Other taxable Allowances(Sp

Basic Salary (5) * Housing Allowance (6)
Transport (7) Medical (8) Leave (9)
xable Allowances(Specify) Value of Benefits

Over time (10) Other Allowance Housing (12) Motor vehicle (13)
Value of Benefits
Gross Income (16)
Domestic servants (14) Other Value of benefits
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Allowable Deduction (Specify)
Chargeable Income (18)= (16)-(17)
e.g. Local Service Tax (17)

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0.00 0.00
 Is the Employee in
secondary employment or Select "Yes" if Non-Resident
Fixed tax rate? (19)
Tax on Chargeable Income (20) PAYE deducted (21)*

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0.00 0.00
 Schedule 2 - Details of Payment of Tax to Ugand
Do you want to upload this schedule seperately in .CSV file ?2
Cheque No. or Other
PAYE Deducted Amount of Tax Paid
Instrument Number
Total Amount Paid 0.00
ayment of Tax to Uganda Revenue Authority
No
Payment Registration
Bank Name Payment Date
Number
Do you want to upload this schedule seperately in .CSV file ?3

TIN of Employee (A) Name of Employee (B)

Total tax payable on Termination/ Retirement/ Resignation or Expiry of Employment
EmploymentStart Date (C) EmploymentEnd Date (D)
Employment
No

Number of completed months during

Due Date for Lump sum Payment (E) the year of income including current
/last month of employment (F)
 Lump sum Pa
Schedule 3 -Termination / Retirement / R

Taxable Lumpsum Amount (where D –

Gross Lump sum Amount (G) C is 10 years or more, H=G x 75%,
otherwise H=G) (H)

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 Lump sum Payments
rmination / Retirement / Resignation / Expiry of employment

Cumulative employment income during

Total PAYE deducted during the year of
the year of Income including for current
Income including for current month (J)
month (I)
 Annualized employment income
Notional PAYE K=(J/F)x (12-F) (K)
(L)=H+(I x12 /F) (L)

0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Allowable Deduction(Specify)e.g Local Chargeable Anuualised Employment
Service Tax (M) Incom N = (L-M)

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0.00
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0.00
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Select "Yes" if Non-Resident (O) Tax computed on annualized income (P)

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Tax Payable Q=P -(J+K) (Q)

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Do you want to upload this schedule seperately in .CSV file ?4

TIN of Employee (A). Name of Employee (B)

Total tax liability of Employer on Annual/ Regular/ Bonus Lump Sum Payment
 Number of completed months during the
Due Date for Lump sum Payment (C) year of income including current month
(D)
ment
 Sched
No

Cumulative employment income during

Gross Lump sum Amount (E)
the year including for current month (F)
 Schedule 4 -Annual/Irregular/Bonus Lump sum Payments

Total PAYE deducted during the year of

Notional PAYE H=(G/D) x (12-D)
income including for current month (G)

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0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
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0.00
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0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
0.00
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0.00
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0.00
0.00
0.00
0.00
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0.00
0.00
nts

Annualized employment income (I)=E+ Allowable Deduction(Specify)e.g Local

(Fx12/D) Service Tax (J)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
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0.00
0.00
0.00
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0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Chargeable Anuualised Employment
Select "Yes" if Non Resident (L)
Incom(I-J)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Tax computed on annualized income (M) Tax Payable N=M-(G+H)

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#VALUE! 0.00
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#VALUE! 0.00
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#VALUE! 0.00
#VALUE! 0.00
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#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
0.00
Help on Enable Macro (Enable Validate button):

FOR EXCEL 2007 :-

To "Enable Macro" please follow steps below.
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FOR OTHER EXCEL VERSIONS :-

To "Enable Macro" please follow steps below.

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Please click on "validation" button to check errors in excel sheet. If there is no error in excel sheet then up

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