GeM-Bidding-2580918 Word Format Annexures

Bid Number: GEM/2021/B/1430869
Dated: 19-08-2021
Bid Document
Bid Details
Bid End Date/Time 13-09-2021 16:00:00
Bid Opening Date/Time 13-09-2021 16:30:00
Bid Life Cycle (From Publish Date) 90 (Days)
Bid Offer Validity (From End Date) 65 (Days)
Ministry/State Name Ministry Of Petroleum And Natural Gas
Department Name Indian Oil Corporation Limited
Organisation Name Marketing Division
Office Name Iocl Marketing Upso2 Mathuramarketingterminal
Custom Bid for Services - Providing Haulage Housekeeping
Item Category Services at Mathura Terminal including MC office and
OMS1 for the 3 Years
Contract Period 3 Year(s)
Minimum Average Annual Turnover of the
81 Lakh (s)
Bidder
MSE Exemption for Years of Experience and
No
Turnover
Startup Exemption for Years of Experience
No
and Turnover
SHG Exemption for Years of Experience and
No
Turnover
Bidder Turnover,Additional Doc 1 (Requested in
ATC),Additional Doc 2 (Requested in ATC)
*In case any bidder is seeking exemption from Experience /
Document required from seller
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer
Bid to RA enabled Yes
RA Qualification Rule H1-Highest Priced Bid Elimination
Time allowed for Technical Clarifications
7 Days
during technical evaluation
Estimated Bid Value 48580933
Evaluation Method Total value wise evaluation
EMD Detail
Required No
1/4
ePBG Detail
Advisory Bank State Bank of India
ePBG Percentage(%) 3.00
Duration of ePBG required (Months). 51
(a). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.
Beneficiary:
CGM (Ops), UPSO-II
Indian Oil Corporation Limited, Uttar Pradesh State Office-2, E-8, Sector-1, Noida
(Up)
Splitting
Bid splitting not applied.
1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
2. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
3. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:
i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1
Additional Qualification/Data Required
Introduction about the project /services being proposed for procurement using custom bid
functionality:1629095508.pdf
Instruction To Bidder:1628761504.pdf
Pre Qualification Criteria ( PQC ) etc if any required:1629095523.pdf
Scope of Work:1628761532.pdf
Special Terms and Conditions (STC) of the Contract:1628761551.pdf
Service Level Agreement (SLA):1628761561.pdf
Payment Terms:1628761567.pdf
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Quantifiable Specification / Standards of The Service/ BOQ:1628761597.pdf
Project Experience and Qualifying Criteria Requirement:1629095561.pdf
Penalties:1628761623.pdf
GEM Availability Report ( GAR):1628761773.pdf
Any other Documents As per Specific Requirement of Buyer -1:1628761827.pdf
Pre Bid Detail(s)
Pre-Bid Date and Time Pre-Bid Venue

Bidders are advised to note that no pre-bid meeting shall take place in
person. All bidders intending to raise queries shall do so either through e-
26-08-2021 14:00:00
mail to the contact person as given in this tender on or before the due date &
time of pre-bid meeting
Custom Bid For Services - Providing Haulage Housekeeping Services At Mathura

Terminal Including MC Office And OMS1 For The 3 Years ( 1 )
Technical Specifications
Specification Values
Core
Description /Nomenclature of Service Proposed for Providing Haulage Housekeeping Services at Mathura
procurement using custom bid functionality Terminal including MC office and OMS1 for the 3 Years
Regulatory/ Statutory Compliance of Service YES
Compliance of Service to SOW, STC, SLA etc YES
Addon(s)
Additional Specification Documents
Consignees/Reporting Officer and Quantity
Service
Quantity of
Procurement
Consignee/Reporti ( to be Additional
S.No. Address
ng Officer chosen 1 in Requirement
all
circumstance
s)
281005,Behind Mathura
1 Pushpendra Singh Refinery, Near Baad Railway 1 N/A
Station Mathura
Buyer Added Bid Specific Additional Terms and Conditions

1. Buyer Added text based ATC clauses
3/4
Bidders shall mandatorily submit Bid Security Declaration (Annexure-S of tender documents)
in lieu of EMD waiver. Tenderers not uploading “Bid Security Declaration (in lieu of EMD) on
or before tender submission date and time, will be summarily rejected. The Bid Security
Declaration shall also be applicable on bidders who are exempted from payment of EMDs
(MSEs as per PPP, Startups, CPSEs and JVs).
Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome and consequences thereof including any eccentricity / restriction arising in the
bidding process due to these ATCs and due to modification of technical specification and / or terms and
conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents / clauses
shall also be null and void. If any seller has any objection / grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations.
This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and Service Level
Agreement specific to this Service as provided in the Marketplace. However in case if any condition specified in
General Terms and Conditions is contradicted by the conditions stipulated in Service Level Agreement, then it will
over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.
---Thank You---
4/4
Tender No. (GeM Bid No.): GEM/2021/B/1430869
Providing Haulage & Housekeeping Services at Mathura Terminal
IndianOil (including MC office and OM&S-1) for the Year 2021-24
ANNEXURE- A
Details of Documents uploaded along with Tender documents in technical bid and
confirmation required to be furnished by tenderer:
PARTICULARS IOC’s DETAILS/DECLARATION BY

REQUIRMENT TENDERER ( Yes / No)
1 Single page declaration To be uploaded
for undertaking of by tenderer
acceptance of tender
as required, to be
uploaded.
2 Confirm that scan copy To be confirmed
of EMD instrument is by tenderer
uploaded.
3 Confirm that all To be confirmed
Declarations/ by tenderer
Undertakings/
Addendum required as
per tender are
uploaded.
4 Confirm that there are To be confirmed
no deviations from by tenderer
tender conditions
5 Power of attorney To be filled by
(POA) for bidders as tenderer and
per the legal entity of copy to be
the firm. uploaded
6 Confirm validity as per To be confirmed
tender condition by tenderer
7 Confirm completion To be confirmed
time as per NIT by tenderer
8 Confirm that the price To be confirmed
bid does not contain by tenderer
any condition
9 Any Other information To be filled by
desired to be furnished tenderer
by Tenderer:
Note: Above declaration is to be signed by the same person, who is duly authorized to sign all the
required declarations, documents to bid for subject tender
Page 1 of 33
ANNEXURE- B
PROFORMA OF DECLARATIONS TO BE FURNISHED BY THE
TENDERERS D E C L A R A T I O N - `A'
We declare that we have complied with all the conditions of the tender including technical
specifications, drawings & all the documents etc., forming part of tender.
Date: Tenderer’s
Place: Signature & Seal
D E C L A R A T I O N - `B'
We declare that we do not have any employee who is related to any officer of the Corporation/ Central/
State Governments of India.
OR
We have the following employees working with us who are near relatives of the Officer/ Director of the
Corporation/ Central/ State Government in India.
Name of the employee of the Tenderer Name & designation of the Officer of the
Corporation/ Central/ State Governments
Date: Tenderer’s
Page 2 of 33
D E C L A R A T I O N - `C'
The Tenderer is required to state whether he is a relative of any Director of Indian Oil Corporation or the
Tenderer is a firm in which any Director of our Corporation or his relative is a partner or any other
partners of such a firm or alternately the Tenderer is a private company in which Director of Indian Oil
Corporation is a member or Director.
S/N PARTICULARS DETAILS
1 Name of the Tenderer and his relations with the

Director in our Corporation.
2 Name of the Director of the Corporation who is
related to the Tenderer.
3 Name of the Director of the Corporation who is
a member or a Director of the firm.
Date: Tenderer’s
DECLARATION – ‘D’
Tenderer is required to state whether they have employed any retired Director and above rank officer of
Indian Oil Corporation Limited in their firm. If so, details hereunder to be submitted.
S/N PARTICULARS DETAILS
1 Name of the person

2 Post last held in IOC
3 Date of retirement
4 Date of employment in the firm
Date: Tenderer’s
Note:
a. A separate sheet may be attached, if the above is not sufficient.
b. Strike out whichever is not applicable. If the tenderer employs any person subsequent to signing the
above declaration and the employee/s so appointed happens to be the near relatives of the Officer/Director of
the Corporation/Central/State Governments, the tenderer should submit another declaration furnishing the
name/s of such employee/s who is/are related to the officer/s of the Corporation/ Central/ State Governments.
c. List of Directors of IOC Board is attached.
Page 3 of 33
ANNEXURE- C
LIST OF DIRECTORS OF INDIAN OIL CORPORATION LIMITED
List of Board of Directors will be available in the link given below:
https://www.iocl.com/aboutus/management.aspx
Bidders should give the Declaration “A” “B” “C” & “D” based on the list of Board of Directors
mentioned as per the link.
Page 4 of 33
ANNEXURE- D
PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING

(in letter head of bidder)
In the case of a Proprietary concern:
I hereby declare that neither I in my personal name or in the case of my Proprietary concern M/s
, which is submitting the accompanying Bid/Tender,
nor any other concern in which I am proprietor nor any partnership firm in which I am involved as a Partner,
are presently or having during the past three years, been placed on any black list or holiday list declared by
Indian Oil Corporation Limited or by any department of any Government (State, Provincial, Federal or
Central) or by any Public Sector Organization in India or in any other country nor is there pending any
inquiry by Indian Oil corporation Ltd. or any Department of Government or by any other Public Sector
Organization in India or in any other country, in respect of any corrupt or fraudulent practice(s) against me or
any other of my proprietorship concern(s) or against any partnership firm(s) in which I am or was at the
relevant time involved as a partner, except as indicated below:
(Here give particulars of blacklisting or holiday listing, and/or inquiry in absence thereof state “NIL”)
In the case of a Partnership Firm:
We hereby declare that neither we, M/s submitting

the accompanying Bid/Tender nor any partner involved in the said firm either in his individual capacity or as
proprietor or partner of any firm or concern presently are or within the past three years have been or has been
placed on black list or holiday list declared by Indian Oil Corporation Limited or by any department of
Government (State, Provincial, Federal or Central) or by any Public Sector Organization in India or in any
other country nor is there pending any inquiry by Indian Oil corporation Ltd. or any Department of any
Government (State, Provincial, Federal or Central) or by any other Public Sector Organization in India or in
any other country, in respect of corrupt or fraudulent practice(s) against us or any partner or any other concern
or firm of which he is proprietor or partner, except as indicated below:
(Here give particulars of black listing or holiday listing, and in absence thereof state “NIL”).
In the case of Company:
We hereby declare that neither we or a parent, subsidiary or other Company under direct or indirect common
parent (associate company) are presently nor have within the past three years been placed on black list or
holiday list declared by Indian Oil Corporation Limited or by any Department of any Government (State,
Provincial, Federal or Central) or by any Public Sector Organization in India or in any other country; and that
there is no pending inquiry by Indian Oil corporation Ltd. or any Department of any Government (State,
Provincial, Federal or Central) or by any other Public Sector Organization in any country against us or a parent
or subsidiary or associate company as aforesaid, in respect of corrupt or fraudulent practice(s), except as
indicated below:
Page 5 of 33
(Here give particulars of black list or holiday listing, and in absence thereof state “NIL”)
It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd., shall
have the right to reject my/our/bid, and if the bid has resulted in a contract, the contract is liable to be
terminated without prejudice to any other right or remedy (including black listing or holiday listing) available
to Indian Oil Corporation Ltd.
Place :
Date :
Page 6 of 33
ANNEXURE-E
PROFORMA OF TENDER NOT TAMPERED
(TO BE SUBMITTED ON LETTER HEAD OF THE BIDDER DULY SIGNED)
Note: Copy to be uploaded along with tender and original to be submitted during documents verification.
Subject: Tender No (GeM Bid No.): due on .
I/We (Name of Bidder), hereby

declare that:
• I/We have not tampered or modified the subject tender document in any manner and before uploading, same
has been cross-checked with documents hosted on GeM portal. In case, if same is found to be
tampered/modified, I/We understand that my/our tender will be summarily rejected and EMD/SD may be
forfeited and I am/We are liable to be banned from doing business with and/or prosecuted.
• I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a future date, I/We
will abide by all the terms and conditions as per all the documents hosted including
Addendums/Changes/Corrigendum, on your e-portal related with subject tender. I/We further assure that we
agree to all the decisions confirmed in Pre-Bid Conference of the subject tender.
Tenderer's Signature& Seal

Date:
Place:
Witness:
1) Name & Address:
2) Name & Address:
Page 7 of 33
ANNEXURE- F
PAYMENT TO VENDORS THROUGH ELECTRONIC MODE
Payment system to Vendors through Electronic Modes such as NEFT, RTGS etc has been introduced by the
Corporation. For availing this facility, a consent letter from the Vendor as also the Bank Account details of the
Vendor is required.
Tenderers are requested to submit their Consent Letter as per the format given below along with the enclosures
as required:-
Dated :
To ,
M/s Indian Oil Corporation Ltd.
Address
Dear Sir ,
With reference to your advise, we hereby agree to accept the payment of our bills through
“RTGS/NEFT/Electronic Mode” .
The desired bank account details are given below :
1. Vendor Code allotted by IOCL in SAP
2. Name of Beneficiary (i.e IOCL Vendor )
3. Name of the Beneficiary’s Bank
4. Address of the Beneficiary’s Bank Branch

5. Contact details of Branch with STD Code
6. Beneficiary’s Bank Account No. ( as per cheque
copy )
7. Beneficiary’s Account Type (SB/CC/CA)
8. Beneficiary’s Bank IFSC Code ( 11 Digit)
9. Mobile No of Beneficiary (One Number only)
10. E-Mail Id of Beneficiary (One Mail Id only)
11. PAN No.
12. GST Registration No.
A blank cancelled cheque leaf relating to the above bank account is enclosed for verifying the accuracy of the
bank account details.
I hereby declare that the particulars given above are correct and complete. I agree to receive transactional SMS
/ E-Mail Alerts from IOCL with regard to my bill payments.
( Signature of Account Holder )

Seal of the Vendor
Encl : Cancelled Cheque
**** We hereby confirm that the above bank account details of beneficiary are correct in all respects
and the account of Beneficiary (IOCL vendor) is maintained at our bank branch.
(Name of Bank & Branch)
Authorized Signatory
**** Verification required only in case vendors name is not printed/appearing on the cancelled cheque
leaf being submitted to IOCL office
Page 8 of 33
ANNEXURE- G
SAFETY DECLARATION
I/We hereby declare and confirm that;
1. I/we shall strictly adhere to safety standards stipulated in the Safety Practices during
construction stipulated in the Oil Industry Safety Directorate (OISD) without exception.
2. I/we shall provide, without any exception, safety helmets & safety shoes to all our
employees/workmen/ labourers working at IOC locations (Retail Outlets, Consumer Outlets, Depots,
Terminals, AFS’s or any other location not specified here) for the purpose of rendering
services to the Corporation under the subject Contract
3. I/ We shall provide, without any exception, Safety Belts to all our workmen/ lobourers working at
heights (Including building roof top, canopy roof top etc) for the purpose of rendering services
to the Corporation under the subject Contract
4. I/We have read and understood the provisions of Clause 16 of the Special Terms &
Conditions of Contract regarding safety at worksites.
5. I/We shall be bound to pay a penalty of Rs. 5000/- for every incident of non-provision of safety
shoes/ safety helmet/ safety belts occurring during the pendency of the contract.
6. I/We shall take safe height working permit for working at heights.
7. I/We shall be solely responsible for any accident resulting from unsafe practices or due to non-
adherence to safety standard stipulated by the OISD. Any injury / loss of life resulting from the
above shall be solely at our risk & cost and we shall bear and pay solely and absolutely all
costs, charges and expenses including legal charges incurred in this connection.
8. That the Corporation is not bound to be responsible, legally or otherwise, for any acts and/or
consequences of unsafe practices during execution of works during the pendency of the contract.
9. The person signing this declaration is the authorized signatory.
Signature:
Name:
Address:
Date:
Page 9 of 33
ANNEXURE-H
INDEMNITY BOND UNDERTAKING FOR PF

(On acceptance of tender, this undertaking shall be submitted on non-judicial stamp paper of appropriate
value)
THIS INDEMNITY BOND/ UNDERTAKING executed at...............................................................this

………………………………………..day........................................................................................................of
…………………………………….…….by M/s.
………………………………………………………………………………………..……………. hereinafter
called “The Contractors”(which expression shall mean and include, if the context so admits, the partners or
partner for the time being of the Firm and their or his respective heirs, executors and administrators; its
successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED, a Company
incorporated under the Company Act 1 of 1956 and having its Registered Office at INDIAN OIL BHAVAN,
G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai 400 051, hereinafter called “The Corporation” (which
expression shall include its successors and assigns in law).
AND WHEREAS the Contractors are bound by law to comply with the provisions of various Labour Laws
like Inter State Migrant Workmen (Regulation of Employment and Conditions of Service) Act 1979, Contract
Labour (Regulation and Abolition) Act 1970, Employees Compensation Act 1923, Employees State Insurance
Act as also the Provident Fund Act by the Contractors but in the event of violation of the provisions of
various amenities and facilities to the workers under the different labour laws, not only the Contractors but
also the Corporation as the principal employer becomes liable for the acts of omissions and commission by the
Contractors.
IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE

CONTRACTORS to indemnify and keep indemnified the Corporation as stated hereinafter;
1. The Contractors hereby undertake to furnish a certificate with regard to the number of labourers
employed by them in Corporation and in other organization throughout the country to the location in-charge of
the Corporation where the work is being executed by the Contractors.
2. The Contractors hereby confirm and state that they undertake to furnish the licence under Contract
Labour (R&A) Act 1970 as amended from time to time, if applicable, from the competent authority to the
Corporation’s representative.
3. The Contractors hereby undertake to keep proper record of attendance of his labourers and provide a
copy of the pay sheets officer nominated by the Corporation for supervision of the payment of wages made to
the labourers by the contractors.
4. The Contractors state that they are fully aware of the provisions of the Provident Fund Act and the
rules made thereunder and will ensure compliance under the Act.
5. The Contractors hereby undertake and agree that in the event of any claim on account of
P.F. liabilities arising in future, they shall keep the Corporation duly indemnified against all losses, damages,
charges, expensed, penalties, suits or proceedings which the Corporation may incur, suffer or be put to on that
account.
Page 10 of 33
6. The Contractor hereby agree, confirm and declare that they have fully complied and will comply
with the provisions of various labour laws, particularly those referred to herein above and that no violation of
the provisions of various amenities and facilities to the workers under different laws has been done by them
and in the events of any past or future violation of the various labour laws the contractors shall indemnify and
keep the Corporation duly indemnified against all losses, damages, costs, expenses, penalties, suits or
proceedings which the Corporation may incur, suffer or be put to.
7. The Contractor hereby agree that the aforesaid indemnity undertaking are in addition to and not in
substitution of the terms and conditions contained in the Empanelment documents and the Agreement
executed by the Contractors with the Corporation.
8. The Contractors hereby confirm, agree and record that these terms of undertaking and indemnity
shall be irrevocable and unconditional and shall be binding on their heirs, executors, administrators and legal
representative and shall ensure for the Corporation’s benefit and for the benefit of its successors and assigns.
Signature:
Name & Address
Date:
Page 11 of 33
ANNEXURE- I
INDEMNITY BOND UNDERTAKING FOR ESIC

(On acceptance of tender, this undertaking shall be submitted on non-judicial stamp paper of appropriate value)
THIS INDEMNITY BOND/ UNDERTAKING executed at

……………………………………………….this………………………………………..day of
……………………………..by M/s.
…………………………………….………………………………………………………………………
hereinafter called the “Contractors” (which expression shall mean and include if the context so admits,
the partners or partner for the time being of the Firm and their or his respective heirs, executors and
administrators; its successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED a
Company incorporated under the Companies Act I of 1956 and having its Registered Office at G-9, Ali
Yavar Jung Marg, Bandra (East), Mumbai 400 051, herein after called “the Corporation” (which
expression shall include its successors and assigns in law).
AND WHERE the Contractors are bound by law to comply with the provisions of various Labour Laws like
State Migrant Workmen (Regulation of Employment and Conditions of Service) Act 1979, Contract Labour
(Regulation and Abolition) Act 1970, Employees Compensation Act 1923, Employees State Insurance Act as
also the Provident Fund Act by the Contractors but in the event of violation of the provisions of various
amenities and facilities to the workers under the different labour laws, not only the Contractors but also the
Corporation as the principal employer becomes liable for the acts of omissions and commission by the
Contractors.
IT IS THERFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE

CONTRACTORS to indemnify and keep indemnified the Corporation as stated hereinafter:
1. The Contractors hereby undertake to furnish a certificate with regard to the number of labourers
employed by them in Corporation / in other organization throughout the country to the Location In Charge of
the Corporation where the work is undertaken by the Contractors.
2. The Contractors hereby confirm and state that they undertake to furnish the licence under Contract
Labour (R&A) Act 1970 as amended from time to time, if applicable, from the competent authority to the
Corporation’s representative.
3. The Contractors hereby undertake to keep proper record of attendance of his labourers and provide a
copy of the pay sheets officer nominated by the Corporation for supervision of the payment of wages made to
the labourers by the contractors.
4. The Contractors state they are fully aware of the provisions of the ESIC Act, and the rules made
thereunder and will ensure compliance , if the same is applicable.
5. The Contractors hereby undertake and agree that in event of any claim on account of ESIC liabilities
arising in future, they shall keep the Corporation duly indemnified against all losses, damages, charges,
expenses, penalties, suits or proceedings which the Corporation may incur, suffer or to be put to on that
account.
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6. The Contractor hereby agree, confirm and declare that they have fully complied and will comply
with the provisions of various labour laws, particularly those referred to herein above and that no violation of
the provisions of various amenities and facilities to the workers under different laws has been done by them
and in the events of any past or future violation of the various labour laws the contractors shall indemnify and
keep the Corporation duly indemnified against all losses, damages, costs, expenses, penalties, suits or
proceedings which the Corporation may incur, suffer or be put to.
7. The Contractor hereby agree that the aforesaid indemnity undertaking are in addition to and not in
substitution of the terms and conditions contained in the Empanelment documents and the Agreement
executed by the Contractors with the Corporation.
8. The Contractor hereby confirm, agree and record that these terms of undertaking and indemnity shall
be irrevocable and unconditional and shall be binding on their heirs, executors, administrators and legal
representative and shall ensure for the Corporation’s benefit and for the benefit of its successors and assigns.
Signature:
Name & Address Seal:
Date:
Page 13 of 33
ANNEXURE- J
DECLARATION
(On acceptance of tender, this undertaking shall be submitted on non-judicial stamp paper of appropriate value)
Sub. : Contract/Work Order No.......................................... Dated..………...............

We shall
1) Deploy trained and competent employees who are physically fit and are not suffering from any chronic
or contagious diseases.
2) Be responsible and liable for payment of salaries, wages and other legal dues of our employees for the
purpose of rendering the services required by the Corporation under the above contract and shall maintain
proper books of account, records and documents. We shall however as the employer, have the exclusive right
to terminate the service of any of our employees and to substitute any person instead.
3) Be responsible and liable for payment of salaries, wages and other legal dues of our employees for the
purpose of rendering the services required by the Corporation under the above contract and shall maintain
proper books of account, records and documents. We shall however as the employer, have the exclusive-right
to terminate the services of any of our employees and to substitute any person instead.
4) Comply in all respects with the provisions of all statues, rules and regulations applicable to us and /or to
our employees and in particular we shall obtain the requisite license under the Contract Labour (Regulation
and abolition) Act 1970 and the rules made there under.
5) Ensure that our employees while on the premises of the Corporation or while carrying out their
obligations under the contract, observe the standards of cleanliness, decorum, safety and general discipline laid
down by the Corporation or its authorized agents and the Corporation shall be the sole Judge as to whether or
not we and/or our employees have observed the same.
6) Personally and exclusively employ sufficient supervisory personnel exclusively to supervise the
work of our employees so as to ensure that the services rendered under this contract are carried out to the
satisfaction of the Corporation.
7) Ensure that our employees will not enter or remain on the Corporation's premises unless absolutely
necessary for fulfilling our obligations under the contact.
8) Not do or suffer to be done in or about the premises of the Corporation anything whatsoever which in
the opinion of the Corporation may be or become a nuisance or annoyance or danger or which may adversely
affect the property, reputation or interest of the Corporation.
9) Not do so suffer to be done in or about the premises of the Corporation any thing whereby any policy of
insurance taken out by the Corporation against loss or damage by fire or otherwise may become void or
voidable.
Page 14 of 33
10) Be liable for and make good any damage caused to the Corporation's properties or premises or any
part thereof or to any fixtures or fittings thereof or therein by any act, omission, default or negligence on our
part or on the part of our employees or our agents.
11) Indemnify and keep indemnified the Corporation, its officers and employees from and against all
claims, demands, actions, suits and proceedings, whatsoever that may be brought or made against the
Corporation by or on behalf of any person, body, authority and whatsoever and all duties, penalties, levies,
taxes, losses, damages, costs, charges and expenses and all other liabilities of whatsoever nature which the
Corporation may now or hereinafter be liable to pay, incur or sustain by virtue of or as a result of the
performance or non-performance or observance or non- observance by us of the terms and conditions of the
contact. Without prejudice to the Corporation's other rights, the Corporation will be entitled to deduct from
any compensation or other dues to us the amount payable by the Corporation as a consequence of any such
claims, demands, costs, responsible for death, injury or accidents to out employees which may arise out of or
in the course of their duties on or about the Corporation's property is made liable to pay any damages or
compensation in respect of such employees, we here by agree to pay to Corporation such damages or
compensation upon demand. The Corporation shall also not be responsible or liable for any theft, loss,
damages or destruction of any property that belongs to us our employees lying in the Corporation's premises
from any cause whatsoever.
12) It is hereby declared that we are, for the purpose of this contract independent contractors and all persons
employed or engaged by us in connection with our obligations under the Contract shall be our employees and
not of the Corporation.
13) On the expiration of the contract or any earlier termination thereof, we shall forthwith remove our
employees who are on the Corporation's premises or an part thereof failing which, our employees, agents,
servants etc. shall be deemed to be trespassers and on their failure to leave the Corporation's premises, the
Corporation shall be entitled to remove all persons concerned (if necessary use of force) from the
Corporation’s premises and also to prevent them (if necessary by use of force) from entering upon the
Corporation's premises.
14) We hereby undertake and declare that, in the event the workmen / employees / person engaged by us
("the Contractors' employees") to carry out the purpose hereof, attempt to claim employment with the
Corporation or attempt to be declared as employees of the Corporation or attempt to become so placed, then in
all such cases, we shall assist the Corporation in defending all such attempts of the Contractor's employees
AND we shall bear and pay solely and absolutely all costs, charges and expenses including legal charges
incurred or which may be incurred in defending all such attempt and in any appeal or appeals filed by the
Corporation therein or relating thereto AND we hereby indemnify forever the Corporation against all such
costs, charges and expense including legal charges and against all and any loss, expenses or damages whether
recurring or not, financial or otherwise, caused to or incurred by the Corporation; as a result of such attempt by
the Contractors' employees.
15) It is hereby agreed that the Corporation shall be entitled to set off any debt or sum payable by us either
directly or as a result of vicarious of vicarious liability to the Corporation against any monies payable or due
from the Corporation to us against any monies lying or remaining with the Corporation and belonging to us or
any of our partners or directors.
Contractor's Signature Or Authorized Attorney

To be witnessed by Notary
Page 15 of 33
ANNEXURE- K
STATEMENT OF CREDENTIALS
(To be furnished by the tenderer)
NOTE:
1. To be filled and signed with stamp by contractor.
2. Incorrect/ false declaration will result in disqualification.
3. Necessary supporting documents to be enclosed.
4. Corporation reserves the right to assess the tenderer’s capacity and capability if necessary by
visiting/ inspecting recently executed / under execution of works.
5. Bidders should fill in below mentioned details and submit online along with other tender
documents. Please state NIL or NOT APPLICABLE in case particular information is not
applicable.
S.No. PARTICULARS DETAILS

1 NAME AND ADDRESS OF THE FIRM
2 DATE/ YEAR OF ESTABLISHMENT
3 NAME OF CONTACT PERSON AND
CONTACT DETAILS
4 STATUS OF COMPANY (PRIVATE/
PARTNERSHIP
/ PROPREITARY/ PVT./ PUBLIC LTD/ PSU
ETC)
5 NAMES OF PARTNERS/ DIRECTORS/
OWNERS
A.
B.
C.
6 AUTHORISED SIGNATORY
A.
B.
C.
6. PAN No. (copy to be enclosed).

7. GST Certificate (copy to be enclosed)
Bidder GSTIN No.

Bidder to indicate
GST rate (%age)
SAC/ HSN Code
8. Details ofannualturnoverperannum in R s . Lacsinlastthreefinancialyears:
YEAR
Turnover
Page 16 of 33
(Copyofaudited balance sheetsincluding Profit & Loss account statement

fortheabove threefinancialyears is to be enclosed).
9. NSIC / MSMEs Registration Certificate:
CERTIFICATE VALIDITY DATE OF LAST REVIEW LIMIT Approved by NSIC /

NO DATE BY NSIC /MSMEs MSMEs in Rs.
(copy of valid NSIC / MSMEs Registration Certificate should be attached)
10. Power of attorney for the person signing the tender document should be attached,
wherever applicable.
Signature and seal of authorized signatory of bidder

Name of authorized signatory.
Page 17 of 33
ANNEXURE-L
BANK GUARANTEE PROFORMA IN LIEU OF SECURITY DEPOSIT

(to be executed on Non JudicialStamp paper of appropriate value)
1. In consideration of the Indian Oil Corporation Limited having its Registered Office at
(hereinafter called “The Corporation”) having agreed to exempt
(hereinafter called “The said Contractor(s) / Supplier(s) / -Seller(s)”) from the demand under the
terms and conditions of an Agreement dated made between and
for (hereinafter called “The said Agreement”), of Security Deposit for the
due fulfillment by the said Contractor(s) / Supplier(s) / - Seller(s) of the terms and conditions contained in the
said Agreement, on production of a Bank Guarantee for Rs. (Rupees
only), we _ (hereinafter referred to as “The Bank” at the request of
Contractor(s) / Supplier(s) / - Seller(s) do hereby undertake to pay to the Corporation an
amount not exceeding Rs. against any loss or damage caused to or suffered or would
be caused to or suffered by the Corporation by reason of any breach by the said Contractor(s)
/ Supplier(s) / - Seller(s), of any of the terms or conditions contained in the said Agreement.
2. We ( indicate the name of the bank) do hereby undertake to pay the amounts due
and payable under this guarantee without any demur, merely on a demand from the Corporation stating that
the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the
Corporation by reason of breach by the said Contractor(s) / Supplier(s)
/ - Seller(s) of any of the terms or conditions contained in the said Agreement or by reason of the Contractor(s)
/ Supplier(s) ‘ failure to perform the said Agreement. Any such demand made on the bank shall be conclusive
as regards the amount due and this guarantee shall be restricted to an amount not exceeding Rs.
3. We undertake to pay to the Corporation any money so demanded notwithstanding any dispute or
disputes raised by the Contractor(s) / Supplier(s) / - Seller(s) in any suit or proceeding pending before any
court or Tribunal or Arbitrator relating thereto our liability under this present being absolute and
unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor(s) / Supplier(s) / - Seller(s) shall have no claim against us for making
such payment.
4. We, further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said Agreement and that it shall
continue to be enforceable till all the dues of the Corporation under or by virtue of the said agreement have
been fully paid and its claims satisfied or discharged or till
office / department at certifies that the terms and conditions of the said agreement have
been fully and properly carried out by the said Contractor(s) / Supplier(s) / - Seller(s) and
Page 18 of 33
accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing
on or before we shall be discharged from all liability under this guarantee
thereafter.
5. We, (indicate the name of Bank) further agree with the corporation that the
corporation shall have the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of
performance by the said Contractor(s) / Supplier(s) / - Seller(s) from time to time or to postpone for any time
or from time to time any the powers exercisable by the corporation against the said Contractor(s) /
Supplier(s) / - Seller(s) and to forbear or enforce any of the terms and conditions relating to the said agreement
and shall not be relieved from our liability by reason of any such variation or extension being granted to the
said Contractor(s) / Supplier(s) / - Seller(s) or forbearance, act or omission on the part of the corporation or
any indulgence by the corporation to the said Contractor(s) / Supplier(s) / - Seller(s) or by any such matter or
thing whatsoever which under the law relating to sureties would, but for this provisions have affect of so
relieving us.
6. This guarantee will not be discharged due to change in the constitution of the Bank or the
Contractor(s) / Supplier(s) / - Seller(s).
7. We, (indicate the name of Bank) lastly undertake not to revoke this guarantee
during its currency except with the previous consent of the corporation in writing.
Dated the day of 20

For
(Indicate the name of Bank)
PLACE….
DATE……
Page 19 of 33
ANNEXURE- M
PERFORMA REGADING NO DUES

(On letter head of the firm, to be submitted along with bid)
INDIAN OIL CORPORATION LTD.(M.D.)

DGM (ContractsCell)
Dear Sir,
This is to certify that nothing is payable by me/us to Corporation. In case it is found that some amount is
outstanding against me/us payable to corporation, the same may please be recovered from my/our bills against
this contract.
I/We am/are also agreeable to relieve my/our labourers for training pertaining to safety operations of locations
as required by corporation.
Thanking you,
Yours faithfully
Authorised Signatory.
Date:
Page 20 of 33
ANNEXURE- N
UNDERTAKING FOR NON·ENGAGEMENT OF CHILD LABOUR
I/ We hereby declare that:
a) We are committed to elimination of child labour in all its forms.
b) We are not engaging Child Labour in any of our work(s) in terms of the provisions of The Child Labour
(Prohibition and Regulation) Act, 1986 and other applicable laws.
c) We undertake to fully comply with provisions of The Child Labour (Prohibition and Regulation) Act, 1986
and other applicable labour laws, in case the work is awarded to us.
d) It is understood that if I/We, either before award or during execution of Contract, commit a transgression
through a violation of Article b /c above or in any other form, such as to put my/our reliability or credibility in
question, the Owner is entitled to disqualify us from the Tender process or terminate the Contract, if already
executed or exclude me / us from future contract award processes. The imposition and duration of the
exclusion will be determined by the severity of transgression and determined by the Owner. Such exclusion
may be for a period of 1 year to 3 years as per the procedure prescribed in the guidelines for holiday listing of
the Owner.
e) I/We accept and undertake to respect and uphold the Owner's absolute right to resort to and impose such
exclusion.
Place:
Date:
Signature of Bidder:
Name of Signatory :
Page 21 of 33
ANNEXURE- O
CONTRACT AGREEMENT FORM
THIS CONTRACT made at Mumbai this day of 200 ; BETWEEN INDIAN
OIL CORPORATION LTD., a Government of Indian Undertaking registered in India under the Indian
Companies Act 1956, having its registered office at G-9, All Yavar Jung Marg, Bandra (East), Bombay - 400
051 (hereinafter referred to as the “OWNER” which expression shall include its successors and assigns) of
the One Part; AND carrying on business in sole proprietorship/carrying on
business in partnership under the name and style of a Company registered in India
under the Indian Companies
Act, 1913/1956 having its registered office at (hereinafter referred to/as
collectively referred to as the ‘Contractor which expression shall include his/their/its executors, administrators,
representatives and permitted assigns/successors and permitted assign) of the other part:
WHEREAS
The OWNER desires to have executed the work of
more specifically mentioned and described in the contract

documents (hereinafter called the work’ which expression shall include all amendments therein and/or
modifications thereof) and has accepted the tender of the CONTRACTOR for the said work.
NOW, THEREFORE THIS CONTRACT WITNESSETH as follows:
ARTICLE - 1
Contract Documents
1.1 The following documents shall constitute the Contract documents, namely:
(a) This contract;
(b) Tender documents as defined in the General Instructions to Tenderers;
(c) Letter of Acceptance of Tender along with Fax/Telegram of Intent.
1.2 A copy of each of the Tender Documents is annexed hereto and the said copies have been collectively
marked Annexure ‘A’ while a copy of the letter of Acceptance of Tender along with annexures thereto and a
copy of Fax/Telegram of Intent dated are annexed hereto
and said copies have been collectively marked as Annexure — ‘B”.
ARTICLE -2
WORK TO BE PERFORMED
2.1The CONTRACTOR shall perform the work upon the terms and conditions and within the item
specified in the Contract documents.
ARTICLE -3
Compensation
Page 22 of 33
3.1 Subject to and upon the terms and conditions contained in the Contract documents, the OWNER shall pay
CONTRACTOR compensation as specified in the Contract documents upon the satisfactory completion of the
work and/or otherwise as may be specified in the Contract documents.
ARTICLE -4
Jurisdiction
4.1 Notwithstanding any other court or courts having jurisdiction to decide the question(s) forming the
subject matter of the reference if the same had been the subject matter of a suit, any and all actions and
proceedings arising out of or relative to the contract (including any arbitration in terms thereof) shall lie only
in the court of competent civil jurisdiction in this behalf at
(where this Contract has been signed on behalf of the OWNER) and only the said
Court(s) shall have jurisdiction to entertain and try any such action(s) and/or proceeding(s) to the exclusion of
all other Courts.
ARTICLE - 5
Entire Contract
5.1 The Contract documents mentioned in Article - 1 hereof embody the entire Contract between the
parties hereto, and the parties declare that in entering into this Contract they do not rely upon any previous
representation, whether express or implied and whether written or oral, or any inducement, understanding or
agreements of any kind not included within the Contract documents and all prior negotiations, representations,
contracts and/or agreements and understandings relative to the work are hereby cancelled.
ARTICLE - 6
Notices
6.1 Subject to any provisions in the Contract documents to the contrary, any notice, order or
communication sought to be served by the CONTRACTOR on the OWNER with reference to the Contract
shall be deemed to have been sufficiently served upon the OWNER (notwithstanding any enabling provisions
under any law to the contrary) only if delivered by hand or by Registered Acknowledgment Due Post to the
Engineer-in-Charge as -defined in the Genera! Conditions of Contract.
6.2 Without prejudice to any other mode of service provided for in the Contract Documents or
otherwise available to the OWNER, any notice, order or other communication sought to be
served by the OWNER on the CONTRACTOR with reference to the Contract, shall be deemed to have been
sufficiently served if delivered by hand or through Registered Post Acknowledgement due to the principal
office of the CONTRACTOR at
or to the CONTRACTOR’s representatives as referred to in the General
Conditions of Contract forming part of the Contract, Documents.
ARTICLE –7
Waiver:
Page 23 of 33
7.1 No failure or delay by the OWNER in enforcing any right or remedy of the OWNER in terms of the
Contract or any obligation or liability of the CONTRACTOR in terms thereof shall be deemed to be a waiver
of such right, remedy, obligation or liability, as the case may be; by the OWNER and notwithstanding such
failure or delay, the OWNER shall be entitled at any time to enforce such right, remedy, obligation or liability,
as the case may be.
ARTICLE - 8
Non-Assignability
8.1 The Contract and benefits and obligations thereof shall be strictly personal to the
CONTRACTOR and shall not on any account be assignable or transferable by the CONTRACTOR.
IN WITNESS WHEREOF the parties hereto have executed this Contract in duplicate the place, day and year
first above written
SIGNED AND DELI VERED

for and on behalf of
INDIAN OIL CORPORATION LTD.
by
in the presence of:
1.
2.
SIGNED AND DELIVERED

for and on behalf of
(CONTRACTOR)
by
(this day of 200 )

in the presence of:
1.
2.
Page 24 of 33
ANNEXURE- P
UNDERTAKING BY THE TENDERER(S) (for Acceptance of Tender Terms

and Condition)
NAME OF WORK:
Tender No (GeM Bid No). :
We confirm that we have quoted the rates in the tender considering Inter-alia the
1. Tender Document(s)
2. Additional Document(s) (if any)
3. Price Bid
4. Corrigendum (if any)
5. Pre Bid Meeting Minutes (if any)
We (Name of the
Tenderer) hereby certify that we have fully read and thoroughly understood the tender requirements
and accept all terms and conditions of the tender including all corrigendum/addendum issued, if any.
Our offer is in confirmation to all the terms and conditions of the tender including all
corrigendum/addendum, if any and minutes of the pre- bid meeting. In the event our offer is found
acceptable and contract is awarded to us, the complete tender document shall be considered for
constitution of Contract Agreement.
SIGNED FOR AND ON BEHALF OF TENDERER(S)
Name of Tenderer(s)
Date: _ _/_ _/_ _ _ _
Place:
Seal & Signature of Tenderer
NOTE: This declaration should be signed by the Tenderer's authorized

representative on COMPANY LETTERHEAD who is signing the Bid and scanned
copy to be uploaded.
Page 25 of 33
Annexure-Q
(ON FIRM LETTER HEAD)
PEROFORMA FOR DECLARATION ON NCLT/ NCLAT /DRT/ DRAT/ COURT

RECEIVERSHIP/ LIQUIDATION)
Tender No (GeM Bid No.): .......................................
Bidder Name: ....................................
I/ We hereby declare that I/We /M/s........................................................, declare that :
(i) I / We am/are not undergoing insolvency resolution process or liquidation or

bankruptcy proceeding as on date.
Or,
(ii) I / We am/are undergoing insolvency resolution process or liquidation or bankruptcy
proceeding as on date as per details mentioned below. (Attached detail with technical bid)
Note :- Strike out which is not applicable.
It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd. shall have
the right to reject my/our bid and forfeit the EMD. If the bid has resulted in a contract, the contract
will be liable for termination without prejudice to any other right or remedy (including black listing
or holiday listing) available to Indian Oil Corporation Ltd.
Place:
Dale:
Signature of Bidder
Name of Signatory
Page 26 of 33
Annexure-R
(ON FIRM LETTER HEAD)
ANNEXURE FOR DECLARATION OF “Country of Origin” and “Percentage of Local

content”
PART A
Housekeeping & mopping of the following areas on continuous basis as mentioned against each item. This includes
removing of dust, dirt, water, waste materials, oil soaked clothes, shifting wastes outside terminal area, removal of
1 beehives , cobwebs as and when required, cleaning of roof once in a month etc. in licensed,unlicensed area as given
below: (Consumables to be provided by IOCL. Payment to be made on monthly basis). Contractor to provide one hand
rickshaw trolley during the duration of contract for collection of garbage etc.
S. No Percentage of Local
Description (B) Country of Origin (C)
(A) Content (D)
Housekeeping and mopping of admin / office building, canteen block of
MC office & MMT, Control Room, Record Room, Staff room, old S&D Old,
Customer Service Block, PPE Room etc. complete on daily basis. This
1.1 includes sweeping, removing of dust, dirt, water, waste materials, oil
soaked clothes, shifting wastes outside MC office & MMT, removal of
beehives, cobwebs. Twice in a day for some area whenever instructed
/required.(Duration-daily)
DG room,Fire engine, PMCC,EPMCC,Security Buildings,Lab & SKO Flash
Point Room, HT/LT panel room, Sample Room, Storm water pump/OWS
1.2
area, Transformer room, under supervision of electrical in charge on
daily basis. (Duration-daily)
Housekeeping or Cleaning of Car & scooter parking area, security
cabin of MC office & MMT, , TT parking Area, TTPA security cabin,
open area between TTPA and security rooms, Drivers' Rest Room &
1.3
adjoining toilets, Area outside terminal boundary wall up to main
Road.
Contractor shall have to call labor on Sunday / off day for or desirable
date for washing / cleaning of TTPAdriveways.(Duration-daily)
Cleaning of drains outside & inside MC office & MMT between boundary
wall and main road, Complete cleaning and making the drains through
for flow of water and disposal of the waste to an appropriate place.
(Duration-Weekly). All storm water and any other drains inside/outside
MC office &MMT premise.TLF shed & Complete TLF Driveways, Xtra
1.4 Premium &Xtra Mile Pump House,Black & White oil Pump house and
surrounding areas, Road between Main Gate and TLF Gate, Compressor
Shed, Lock shed complete on daily basis; Contractor shall have to call
labor on Sunday /off day for washing / cleaning of TLF
driveways,stacking at dirt pit and disposing the same on same day by
suitable transport to an unobjectionable place outside the
terminal.(Duration-daily)
Fire hydrant pump house, Calibration tower, Safety& maintenance

material store, Main Lube Store, Product Pump House etc on daily
1.5
basis.(Duration-daily). All driveways and roads including berms, all the
three existing tank farm areas, Ethanol and bio- diesel tank area,
circular roads etc complete on daily basis. (Duration-daily)
Page 27 of 33
Cleaning of all toilets of Admin Building, Canteen block, conference hall

of MC office & MMT and TTPA drivers rest room, Control room, LIC
cabin, Security guards hall etc. at least twice on daily basis and keeping
it clean at all the times. (Duration-daily). Cleaning of all tanks roof
dirt, vegetation etc, removal of scripers, vegetation from fencing /
concertina wirings on weekly basis as per the directions of location-in-
1.6
charge/M&R Officer. (Duration-Weekly). Cleaning of all the building
roofs of all dirt, vegetation etc of MC office & MMT on monthly basis as
per the directions of location-in-charge. All the outer walls of all the
building to be checked for any vegetation growth and removed
regularly.(Duration-Monthly). Cleaning/dusting of all doors, window-
panes, and Office -Almirahs of all buildings on monthly basis as per the
directions of location-in-charge.(Duration-Monthly)
2 Outdoor Jobs / Supervisor
Supervision of all the activities, job include taking instructions from
terminal in charge and other officers, lining up of activities for getting
the job done on daily basis. Assistance in local purchases and other
2.1
miscellaneous jobs on daily basis. (The person may be required to go to
Mathura as desired by corporation and shall be equipped with mobile
phone and motorcycle by contractor).(Duration-As & when required)
Providing services of sorting and assistance in handling/submission of papers and other material in following sections and
3
doing other day to day jobs as instructed by the controlling officer as and when required:
Providing services for miscellaneous job in MMT & MC office e.g. supply
of drinking water, pantry services, , loading/ unloading/ handling of
3.1
stores items & photocopying as per the instructions given from time to
time. (Duration-daily)
Administrative building office boy for assistance in letter/notice typing
3.2 etc and similar clerical works. Person deployed should have knowledge
of computer and typing in English and Hindi.(Duration-daily)
Assistance for S&D activities e.g. Fan, Lock & Invoice Distribution at
3.3 Customer Service Block. Assistance for Locking & Sealing of Tank
Trucks.(Duration-daily)
Providing services at record room & store, sorting/ staking of records
3.4 sorting of old records for destruction at MMT & MC office.(Duration-
daily)
Assistance in checking of Safety Fittings of Tank Trucks for Green Card
3.5
issuance.(Duration-daily)
Assistance for documentation/filing related to Safety & Maintenance of
3.6 Terminal and assistance for issuance/filling of letters etc related to
VTS. (Duration-daily)
Sorting, segregating, arranging, filling etc of excise & other finance
documents like forms, certificates, off-spec records etc. at MC
3.7
office/MMT as per the instructions from officer in charge. Job includes
punching the form numbers, names in PC.(Duration-daily)
Maintaining & retrieving various files & documents, sorting and filing of
papers of Location in charge. Pantry Services - Serving
3.8 tea/snacks/water etc and attending to visitors for customer
satisfaction. Assistance in any other similar activity as and when
instructed by Location In charge.(Duration-daily)
Providing Messenger services between the following units for

coordination purpose 1. MMT 2. MC office 3. OM&S-I 4. Bitumen Plant
3.9
Mathura 5. LPG plant Mathura 6. Mathura Refinery 7. OMCs (BPCL,
HPCL-Mathura etc.), 8. Local banks and 9. local administrative
offices such as railway, DM office, Weights & measure dept. etc.
(Duration-
daily)
Assistance in Operations & handling: Job Includes assistance in day to day field operation of TLF, M&R, safety, receipts
4
sampling, Lab, pump- house and tanks & Miscellaneous handling jobs inside terminal.
Page 28 of 33
Assistance in pump house, tank operation, Lining up of tanks for receipt
and dispatch & pumps for TLF operation & pipeline receipt including
opening & closing of valves. Assistance in decantation of ethanol and
bio-diesel TTs and any other TTs as and when received for the purpose,
4.1
hose connection / handling, mixing additives, Mixing of blue dye ,
Carrying sample Containers, Dip tape, sampling equipment. Carrying
and stacking of sample etc. as & when required, as per instruction of
Officer I/c. (Duration-daily)
Assistance to Maintenance officer for periodic inspection, maintenance
of equipments including providing services for regular cleaning, removal
of dust & dirt from roof of all the tanks,PV Valve cleaning, regular
greasing of ladder wheel of floating roof tanks, strainer cleaning, hose
hydro testing, topping up oil cups, pump coupling checking and
replacement of coupling star/shims, spool piece dismantling and
erection, changing of packing at various flange joints/swivel joints of
TLF as per requirement and to make all joints leak free, cleaning of air
vent mesh of cone roof tanks including removal of wild vegetation,if any
from tank pad foundation & inside tank dyke and body cleaning of all
the tank valves inside dyke for any dust, dirt and leakage. Job includes,
opening of manhole, assistance in gauging, quality checks, All jobs shall
4.2
be done under complete supervision & guidance of supervisor/officer(s)
(Duration-daily). Replacement of Silica Gel in Ethanol tanks as per
instructions. Silica gel shall be provided by IOCL as & when required. Oil
collection in barrels(200 liters) supplied by IOCL / salvaging as a result
of leakage or release of air of the line or due to any other reason like
leakages at tank manifold. carrying out salvaged oil to pump house
sucking back of the oil in respective tanks and cleaning of the area of
oil leakages throughout the terminal, Cleaning of Water Cooler tanks &
Assistance for water draining of storage tanks ,dyke wall operation etc.
(Duration-daily). Assistance in Store related works viz inventory &
Upkeep of Materials in Safety Store, maintenance Store and Lube
Godown,Pumps, and other engineering materials.(Duration-daily)
Operating the fork lift at terminal for various operation/ maintenance
works such as shifting and lifting of heavy materials, Foam barrels,
Additive barrels, Prover tank & Foam trolley Movement, Shifting of
manhole of underground tanks during cleaning, Shifting of product
barrels during pipeline and tank maintenance works, Shifting weight
lifting during calibration of weigh bridge and movement & shifting of
4.3
other heavy material such as pipeline spool piece, valves etc inside the
terminal premises to comply with the statutory requirement, operator
should have fork lift operation training from OEM M/s Godrej and heavy
driver license. In addition to the operation of fork lift this workmen
shall do the other maintenance jobs as mentioned above in item
no.4.2.
(Duration-daily)
Assistance in calibration of tank trucks, flow-meters, volume fillers,

assistance in safety checking of tank trucks etc. as per direction of LIC
4.4
or any officer designated by him. (Duration-daily). Cleaning of all
Automation equipments at TLF Bays on Daily basis. (Total 4 TLF
Sheds) (Duration-daily)
Assistance to officer for periodic checking of sprinklers, fire
extinguishers (monthly and quarterly basis full maintenance i.e. refill
of DCP powder,changing of pipes,caps,locks ,gaskets) Hydrant
monitors , fire hoses , hose box ,Hand siren, Fire Engines and jockey
4.5
pumps etc. (Duration-daily). Assistance to safety in charge for Upkeep
and smooth operation of all safety equipments, hydrants and monitors,
nozzles, hydrant line strainers, ensuring fire trolleys are in ready to use
condition.(Duration-daily)
Assisting in all activities at TLF viz carrying sample bottles, disposal of
old samples, Manual Dosing of additives as and when required.
Assistance in sampling of products at TLF , sealing & packing it for
4.6 dispatch to sample room , sampling and other miscellaneous related
activities as and when required as per direction of concerned officer.
Assistance in maintenance of TLF on Officer's instruction etc. (Duration-
daily)
Page 29 of 33
Providing assistance to Automation Engineer for miscellaneous job

like handling of tools and tackles for daily upkeep activities, topping
4.7
up of additive dosing tanks at Additive Dosing Pump house on regular
basis. (Duration-As & when required). (Duration-daily)
Providing assistance to Lab Officer for maintenance of Samples/

4.8
cleaning of equipments etc.(Duration-daily)
5.0 Working on Sundays and beyond office hours.

Providing Assistance for Sunday operation at MMT.15 No's Contract
Labour (14 Un-Skilled & 1 Semi-Skilled). (Minimum-1 supervisor, 1 office
5.1 pantry, 2 nos. TLF, 2 receipt operation, 2 nos. locking/sealing, 2 nos.
customer service block, 2 maintenance, 3 sweepers). (Duration as
& when required)
Providing assistance in operation and maintenance works
beyond office hours on regular working day at MMT. Workmen
5.2 Deployment as per instruction of officer in charge. Per hour per
worker charges for worker deployment beyond office hours on
working day. (Duration as & when required)
Maintenance of Lawns & Gardens, Green Belt. Contractor to provide & maintain one Motorized Lawn Mowing Machine for
6
the duration of Contract.
Providing daily service in lawns and gardens-lawn maintenance and

development of lawn around administrative building, control room ,
fire-pump house, product pump house , lawn near - admin building,
new toilet block, TLF-1, ethanol tank farm, White oil pump house, black
6.1 oil pump house , small rose garden, fencing area inside and outside
terminal main boundary wall, including level grass cutting with
specified tools after uprooting of unwanted plants, trees, bushes,
vegetationsetc. including stacking and disposing the same on same day
by suitable transport to an unobjectionable place outside the terminal.
(Duration-daily)
Providing daily service for maintaining trees, flower beds, pots, inside
and around all the lawns inside terminal premises and in front of the
main gate, emergency gate , car parking, control room, PMCC , TT
parking area, fencing area inside and outside terminal main boundary
wall, including replacement of dead plants etc. Job also includes the
6.2
removal of dry vegetation, & Regular watering, Maintaining fountains,
regular cleaning of fountain ponds, ensuring flowering in season in all
the above areas. New tress, flower Seeds, manure, pesticides shall be
provided by IOCL for development new flower per season. (Duration-
daily)
7 OM&S-1 (Situated inside Mathura Refinery)
Up keep of internal area of OM&S-I Office job includes up keep of
following area:
7.1 a. In charge cabin.
b. Workers room’s.
c. All toilets. (Duration-daily)
Providing services of carrying out quality control checking of tank
wagons, opening of flanges of rakes and sealing of tank wagons
including removal of old wires & old seals with all the safety measures
7.2 & assistance for identifying deficient safety fittings & its placement on
Tank wagons. Approx 1200 plastic seal per day ( in all 3 shifts, seven
days a week-no over time applicable for this item) at OM&S1 i.e. rake
loading unit inside the Mathura refinery). (Duration-daily)
PART B
Site Clearance & Grass Gutting, Contractor may provide & maintain Hand Held Grass Cutting machine for the duration of
8
contract. All expenses on Fuel/oil for the same shall be borne by Contractor.
Page 30 of 33
S. No Percentage of Local
Description (B) Country of Origin (C)
(A) Content (D)
Site Clearance by: Grass cutting/uprooting of grass, weeds/bushes,

wild growth etc. from the specified area within terminal premises -
including TLF, All Tank Farm area, All undeveloped area inside terminal,
TT parking area, around PMCC etc. at all times by collecting/stacking and
disposing the grass/weeds on same day by suitable transport to an
unobjectionable place as directed by the location-in-charge. (Approx
8.1 Area around Tank Farm: 9000 SQM, TTPA: 2200 SQM Approx Area along
Boundary: 20000 Sqm, sustainability park: 35000 SQM, (considering Grass
Cutting once in 2 months); Future undeveloped area: 30000 SQM, in and
around scrap yard : 7000 SQM, (considering Grass Cutting once in 3
months). Payment to be made as per actual measurement. (Duration-As
& when required)
Ground level Grass/Bush removal & Clearing of Road Area behind the
four sides boundary walls of Terminal: Along the road (both sides of
road up to 2 mtrs) between terminal boundary wall and approach road
wild vegetation after uprooting of unwanted plants, trees, bushes,
8.2 vegetations etc through hand held machine/manually including stacking
and disposing the same on same day by suitable transport to an
unobjectionable place as directed by the location-in-charge (Total Area :
7000*2*2 Sqm) considering once in 2 months. Payment to be made as per
actual measurement. (Duration-As & when required)
Trimming of trees along the internal peripheral road, and inside /

8.3 outside boundary wall for clear visibility of boundary wall up to
concertina fencing, removal / disposal as per directions from location-
in-charge.(Duration-As & when required)
Grassing with selection No.1 grass including watering and maintenance

of the lawn for 30 days or more till the grass forms a thick lawn, free
8.4 from weeds and fit for mowing including supplying good earth if needed
(the good earth shall be paid for separately). (Duration-As & when
required)
Uprooting rank vegetation and weeds by digging the area to a depth of

60cm removing all weeds and other growth with roots by forking
repeatedly, breaking clods, rough dressing, flooding with water,
8.5 uprooting fresh growths after 10 to 15 days and then fine dressing for
planting new grass, including disposal of all rubbish with all leads and
lifts. (Duration-As & when required)
Round up/chemical spray over grass- supply of manpower with spray

machine, ensuring uniform spray and killing of unwanted grass. Round up
8.6
Spray/Chemical will be supplied by the corporation. Spray machine/Spray
Pump will be arranged by contractor. (Duration-As & when required)
Product Tank Cleaning: Opening of tank manholes, degassing, cleaning of tanks and boxing up the tank. The job includes
services of emptying out tank by transferring product to other tanks using pump house pumps or by corporation provided
portable pumps. Shifting of all the equipments needed for entire process will be in the scope of contractor. Consumables
such as packing sheet, studs and grease to be supplied by IOCL. Apart from this all other items for cleaning purpose like
wipers, clothes, etc shall be arranged by the contractor. The work to be carried out as and when directed by concerned
9
officer. Providing services for tanks cleaning, Emptying out of product below dead stock level by transferring to other
tank using portable pump, opening of manhole covers, shifting sludge into barrels, cleaning tank as directed by IOCL
officer. Assisting in M&I inspection and boxing up of tank. Only portable pump and hoses will be supplied by corporation,
however same to be transported/shifted by the contractor. Job includes leg position change & water filling / draining for
FR tanks etc.
Page 31 of 33
9.1 70 KL Underground Tank(2 tanks in 3 yrs)(Duration-As & when required)

Tanks upto 500 Kls (7 tanks in 5 yrs, ATF tank to be cleaned every
9.2
yrs)(Duration-As & when required)
9.3 Tanks 501 Kl to 1000 Kls(7 tanks in 5 yrs)(Duration-As & when required)
Tanks 1001 Kl to 2000 kls(4 tanks in 5 yrs, ATF tank to be cleaned every
9.4
yrs)(Duration-As & when required)
Tanks 2001 Kl to 5100 kls(11 tanks in 5 yrs) (Duration-As & when
9.5
required)
10 Service Water Tank Cleaning: Cleaning of service water storage tanks including stenciling of date once a month or as
directed. Materials required for cleaning are to be supplied by contractor.
Five tanks of 5000 Litres ( cleaning duration - once in two
10.1
months) (Duration-As & when required)
Fifteen Tanks of 1000 or less Litres ( cleaning duration - once in two
10.2
months) (Duration-As & when required)
10.3 Cleaning of Septic tanks 10 nos.(Duration-As & when required)
11.0 Courier & Binding Services
Courier service for Dak/Samples/material to/from places upto 180 Kms

11.1
from Mathura Terminal(to & fro).(Duration-As & when required)
Courier service for Samples /material to/from places from 181 Kms to
11.2
500 Kms Mathura Terminal (to & fro).(Duration-As & when required)
Book Binding of records/documents and any size etc viz. Challans, AC4,
AC5, daily invoice,Old safety and M&R file,QC file & receipt files etc
irrespective of size or any other job related to binding and spiral winding
11.3
as per instructions of the location-in-charge/ Officer in charge.All
materials &labour required for the job are to be provided by the
contractor (Duration-As & when required)
12.0 Cleaning & Maintenance of Sprinklers nozzle including painting of the date of cleaning.
Sprinkler nozzles cleaning , replacement of defective nozzles (supplied

12.1 by IOC) on all tanks so that no choked or leaky nozzles should be there
on any of the tanks.(Duration-As & when required)
Please fill up the desired information under Column “C” & “D” and upload PDF copy of this annexure under
technical bid cover along with other annexures, while submitting the bid.
Page 32 of 33
Annexure - S
BIDSECURITY DECLARATION FROM BIDDERSIN LIEU OF EMD WAIVER

(On Biddersletter Head)
I /We, the authorized signatory of M/s...........................................................................................,

participating in the subjectTender No.(GeM BidNo.).....................................................................,
for the job of .......................................................... , against Tender No.(GeM Bid No.)
..............................................................................................................................
do hereby declare:
(i) that I / we have availed the benefit of waiver of EMD while submitting our offer
against the subject Tender and No EMD being deposited for the said Tender.
(ii) that in the event we withdraw / modify our bid during the period of validity OR
I/we fail to execute formal contract agreement within the given timeline OR I/we
fail to submit a performance security within the given timeline OR I/ We commit any
other breach of Tender Conditions / Contract which amounts for forfeiture of EMD; I /
we will be suspended from being eligible for bidding / award of all future contract
(s) of Indian Oil Corporation Limited for a period of one year from the date of
committing such breach.
Signature and seal of authorized signatory of bidder
Name of authorized signator
Page 33 of 33

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Bid Number: GEM/2021/B/1430869

Advisory Bank State Bank of India

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 51

Bid splitting not applied.

i. If number of technically qualified bidders are only 2 or 3.

Additional Qualification/Data Required

Pre Qualification Criteria ( PQC ) etc if any required:1629095523.pdf

Special Terms and Conditions (STC) of the Contract:1628761551.pdf

Service Level Agreement (SLA):1628761561.pdf

Project Experience and Qualifying Criteria Requirement:1629095561.pdf

GEM Availability Report ( GAR):1628761773.pdf

Any other Documents As per Specific Requirement of Buyer -1:1628761827.pdf

Pre Bid Detail(s)

Pre-Bid Date and Time Pre-Bid Venue

Custom Bid For Services - Providing Haulage Housekeeping Services At Mathura

Regulatory/ Statutory Compliance of Service YES

Compliance of Service to SOW, STC, SLA etc YES

Additional Specification Documents

Consignees/Reporting Officer and Quantity

Buyer Added Bid Specific Additional Terms and Conditions

PARTICULARS IOC’s DETAILS/DECLARATION BY

PROFORMA OF DECLARATIONS TO BE FURNISHED BY THE

S/N PARTICULARS DETAILS

1 Name of the Tenderer and his relations with the

S/N PARTICULARS DETAILS

1 Name of the person

LIST OF DIRECTORS OF INDIAN OIL CORPORATION LIMITED

List of Board of Directors will be available in the link given below:

PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING

In the case of a Proprietary concern:

In the case of a Partnership Firm:

We hereby declare that neither we, M/s submitting

In the case of Company:

PROFORMA OF TENDER NOT TAMPERED

(TO BE SUBMITTED ON LETTER HEAD OF THE BIDDER DULY SIGNED)

Subject: Tender No (GeM Bid No.): due on .

I/We (Name of Bidder), hereby

Tenderer's Signature& Seal

2) Name & Address:

PAYMENT TO VENDORS THROUGH ELECTRONIC MODE

4. Address of the Beneficiary’s Bank Branch

( Signature of Account Holder )

I/We hereby declare and confirm that;

9. The person signing this declaration is the authorized signatory.

INDEMNITY BOND UNDERTAKING FOR PF

THIS INDEMNITY BOND/ UNDERTAKING executed at...............................................................this

IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE

INDEMNITY BOND UNDERTAKING FOR ESIC

THIS INDEMNITY BOND/ UNDERTAKING executed at

IT IS THERFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE

Sub. : Contract/Work Order No.......................................... Dated..………...............

Contractor's Signature Or Authorized Attorney

S.No. PARTICULARS DETAILS

6. PAN No. (copy to be enclosed).

Bidder GSTIN No.

8. Details ofannualturnoverperannum in R s . Lacsinlastthreefinancialyears:

(Copyofaudited balance sheetsincluding Profit & Loss account statement