RFP-CBARD-2023-025

1. Overview of the Request for Proposals

Roots of Peace (ROP), implementer of the UNDP-funded CBARD projects, invites qualified vendors to submit
quotation for Construction of Nawda Mora irrigation canal lining in the Qarghayee District of Laghman Province.

ROP invites qualified vendors to submit proposal for the Construction of

Description of Goods &
Related Services
Nawda Mora irrigation canal lining in the Qarghayee District of Laghman
Province. Please see attached annex 1).

Delivery Point(s) with exact

Please refer to Annex 1.
quantities

RFP # RFP-CBARD-2023-025

RFP Issue Date: March 06, 2023

Deadline for Questions: Date
March 12, 2023
& Time
For any questions/clarifications related to this RFP please contact via email to
[email protected] and mention clarifications RFP reference number
Submission Method: in the subject section of your email. Please do not send your bid to the above
email address. Any Proposal sent to the above email address will lead to
disqualification of a Proposal from evaluation.
March 15, 2023
RFP Closing Date & Time:
16:00 Hours Kabul Local Time.

Proposals should be submitted via email to

Submission Method:
[email protected] prior to the closing date above.

Anticipated Award Type ROP anticipates issuing a Firm Fixed Price Purchase Order. This is only the
anticipated type of award and may be changed as a result of negotiations.

Issuance of this RFP in no way obligates ROP to award a subcontract or purchase

order and Bidders will not be reimbursed for any costs associated with the
preparation of their quote.
An award will be made using the Trade-Off Method. The award will be issued to
the responsible Offeror submitting the lowest evaluated price that also meets or
exceeds the acceptability requirements described in this RFP and meet the
Basis for Award technical requirements.
Factors other than price/cost, such as technical approach, time to delivery, and
vendor capacity to deliver to specified locations, are more or equally important
in evaluation.
The province location is provided in the Technical Specification section. Exact
Delivery Terms
addresses will be provided upon award.
Shipment & Transportation The vendor shall be responsible for all shipment and transportation costs. All the
risk during shipment is the responsibility of vendor.

Expected delivery date Within 4 Months from the issuance of the Purchase Order Agreement (POA).

Documents to be submitted Bidder must specify all the required parameters listed in the
and requirements “Technical Specifications” section. Failure to do so may critically
disadvantage the bid during evaluation.

Offerors should submit all documents as outlined in the Proposal Checklist (Annex
2).

In addition to meeting the Technical Evolution Criteria, offerors are required to

meet or exceed the significant non-cost factors listed below:
a. Offeror must have documented ability to meet required delivery
timelines, as demonstrated through references from prior clients.
b. Offeror must demonstrate its ability to transport the goods without
damage or loss.
RFP-CBARD-2023-025

c. Offerors should be able to transfer any warranty/guarantee to ROP-

CBARD partner firm for the equipment.
The offeror should confirm they do not require any advance payment prior to
the delivery of goods.
Payment Terms Supplier agrees to ROP payment terms: Payment will be made to
the vendor’s company account receiving a correct invoice in response to the PO
issued by the procurement department.
According to income Tax Law, ROP-CBARD will withhold 2% tax of the gross
amount from the vendor for purposes of tax remittances.

Information to bidders
1. Background
Roots of Peace (ROP) is a humanitarian organization whose mission is to rid the world of landmines and other
remnants of war by transforming toxic minefields into thriving farmland and communities through a focus on
sustainable, organic farming practices. Roots of Peace is implementing a Community-Based Agriculture Rural
Development (CBARD) project to support the Production of Fruits and Vegetables as an alternative to poppy
Cultivation and Trade in five high Cultivation provinces of Afghanistan.
Moreover, the ROP-CBARD project aims to create partnerships between existing ROP-CBARD communities to reach
three key objectives: reducing opium poppy cultivation, create alternative licit economic development for former
poppy farmers and women in the community, and support more sustainable peace.

2. Reporting on Fraud, Anti-corruption, and exploitation

Any payment of a bribe or kickback is strictly prohibited by ROP-CBARD and will result in disqualification. If you are
approached by anyone suggesting unlawful actions regarding this Request for Proposal (RFP ) or have any concerns
or suspicions that your proposal is not being treated with honesty, transparency, and integrity, please contact the
ROP office on [email protected] or anonymity can be guaranteed.

‫ فساد او رشوت ضد او ناوړه ګتی اخیستلو په اړه راپور ورکول‬،‫ د درغلیو‬.1

‫ لخوا په کلکه منع ده او پایله به یې د شرکت نا اهله ګرزول وي چه آینده‬ROP ‫د شرکت له طرفه چاته رشوت ورکول او هر ډول غیر قانونی تادیه د‬
‫( په اړه د غیرقانوني کړنو وړاندیز یا‬RFP) ‫ که تاسو سره د هر چا لخوا تماس ونیول شو اوددی‬.‫کی بلی پروژی ته خپل کاغذونه نشي جمعه کولی‬
‫ او روڼتیا سره سم چلند اونه‬،‫پیسوغوښتنه در څخه اوشوه یا کومه اندیښنه یا شک ولرئ که پیس ورنکړۍ نو ستاسو پروپوزل سره به په صداقت‬
‫ مونږ تاسی ته تضمین درکوو‬. ‫ ادرس اړیکه ونیسئ‬[email protected]‫ دفتر سره په‬ROP ‫ مهرباني وکړئ د‬،‫کړای شي‬
.‫چي ستاسي دا ټولی خبری یا هویت به مونږ سره محرم وي او هیڅوک به تری نه خبریږي‬
RFP-CBARD-2023-025

2. INSTRUCTION TO BIDDERS / COMPLIANCE REQUIREMENTS

1. Submission of Submit signed, dated, and stamped Proposals in the format provided with your offers
offers to designated Procurement team before the deadline specified in this solicitation. Late
submissions will not be considered. The subject line must be the RFP#, (RFP-CBARD-
2023-025) failure to adhere to this instruction will lead to disqualification of a Proposal
from evaluation.
2. Responsibility ROP will not enter into any type of agreement with an Offeror prior to ensuring the
Determination Offeror’s responsibility. When assessing an Offeror’s responsibility, the following factors
are taken into consideration:
1. The offeror should have valid business license to operate in Afghanistan. Any
formal business license issued from the Government of the Islamic Republic of
Afghanistan is considered acceptable.
2. The source, origin, and nationality of the goods are not from a Prohibited Country,
nor have they been transported through such a country.
3. Having adequate financial resources to deliver goods.
4. Ability to comply with required or proposed delivery/performance schedules.
5. Have a satisfactory past performance record.
6. Have a satisfactory record of integrity and business ethics.
7. Be qualified, eligible to perform work under laws and regulations of the
Government of the Islamic Republic of Afghanistan, UNDP, and/or ROP.
3. Geographic • ROP must verify the source, nationality and origin, of goods and services and ensure
Code (to fullest extent possible) that ROP does not procure any services from prohibited
countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned
countries. The current list of countries under comprehensive sanctions include Cuba,
Iran, North Korea, Sudan, and Syria. ROP is prohibited from facilitating any
transaction by a third party if that transaction would be prohibited if performed by
ROP.
• According Section 889 of FY2019 National Defense Authorization Act, Provision of
good/services from below Chines listed companies are prohibited.
1. Huawei Technologies Company,
2. ZTE Corporation,
3. Hytera Communications Corporation,
4. Hangzhou Hikvision Digital Technology Company,
5. Dahua Technology Company (or any subsidiary or affiliate of such entities)
By submitting a proposal in response to this RFQ, Offerors confirm that they are not
violating Source and Nationality requirements and that the services comply with the
Geographic Code and the exclusions for prohibited countries.
4. Mandatory Site A Mandatory site visit is scheduled for one day March 12, 2023, from 10:00AM to
Visit 02:00PM. Prospective bidders must communicate and arrange their site visit on
mentioned date with the following ROP personnel. Any visits beyond this date will not be
arranged. Bidders did not attend the site visit will lead to disqualification of their bids
during the evaluation. The bidders are required to submit the pictures of the site visit as
a proves of their visits along with their bids.

Bidders are instructed to contact the following person for arranging their site visits on
mentioned date.
Point of contact for site visit: Mob: 0787679863

1- Evaluation and Award

The award will be made to a responsive offeror whose offer follows the RFP instructions & meets the requirements
as outlined in this solicitation.
The decision to award will be based on Trade Off Method, considering price and technically acceptable offers. Please
note that if there are significant deficiencies regarding responsiveness to the requirements of this RFP, an offer may
be deemed “non-responsive” and may not be considered for evaluation. ROP-CBARD reserves the right to waive
immaterial deficiencies at its own discretion. A Mandatory site visit is scheduled for this RFP. Bidders did not attend the site
RFP-CBARD-2023-025

visit will not be considered for evaluation. The bidders are required to submit the pictures of the site visit as a proves of their
visits along with their bids.

Technical and Cost proposals will be reviewed separately. Technical Proposals that score over 75% will proceed onto
Cost Proposal evaluation.
1. Offerors should complete Annex 1 “Cost Proposal”. To be considered for award.
2. Offerors must complete all sections of Annex 2 – “Technical Proposal”. ROP will score technical proposals as
per the criteria below:
Technical Proposal Evaluation Criteria:
Proposal completeness.
Did the Offeror provide all the necessary attachments?
• Proposal Cover Letter
• Business Information and License 10
• Past Performance- relevant to irrigation construction works
• Technical Specifications of items quoted in Cost Proposal
• Check List.
Past Performance.
Did the Offeror provide relevant and verifiable past performance (Annex 2c).
The vendor must have successfully implemented and delivered at least two 30
similar contracts for Construction irrigation projects in the last five years.
Time to Delivery
Preference given to Offerors who can complete the construction of project to 25
the desired locations as quickly as possible.

Technical Specification
Do the goods offered meet or exceed the RFP requirements? Is there
sufficient information contained in the proposal with which to make a
determination of the proposed goods to be delivered.

The bidder shall provide the quality control plan, health and safety plan, site 35
environmental management plan (SEMP) and project work plan along with a
brief work methodology.
Financial Capabilities:
Offerors should provide proof of liquid assets of not less than 25% of the total
project budget. Acceptable proof would be a copy of the company’s bank
balance.

TOTAL 100

Annexes:

Annex 1: Cost Proposal

Annex 2: Technical Proposal
a. Proposal Cover Letter
b. Business Information and License
c. Past Performance
d. Technical Specifications
e. Check List and attachments
RFP-CBARD-2023-025

Annex 1: Cost Proposal:

Quantit Unit Price Total Price Delivery
No Item Name Specification Unit
y in USD in USD Location
Refer to Annex: 2 (d) Technical Nawda
1 m³ 1,621.98
Excavation Specification Mora
Stone Refer to Annex: 2 (d) Technical village
2 m³ 1,260.00
Masonry (1:4) Specification ,Qarghay
Refer to Annex: 2 (d) Technical ee
3 m2 2,100.00 District,L
Pointing 1:3 Specification
Plain Cement Refer to Annex: 2 (d) Technical aghman
4 Concrete Specification m³ 397.86 Province.
(PCC) Class B
Graveling Refer to Annex: 2 (d) Technical
5 /Boulder Specification m³ 444.96
Under PCC
Control Gates Refer to Annex: 2 (d) Technical
6 PCs 16.00
Size (0.8x0.8) Specification
Control Gates Refer to Annex: 2 (d) Technical
7 PCs 2.00
Size (0.5x0.5) Specification
Backfilling Refer to Annex: 2 (d) Technical
8 and Specification m³ 168.00
Compaction
Steel Sign Refer to Annex: 2 (d) Technical
9 No 1.00
Board Specification
Stone sign Refer to Annex: 2 (d) Technical
10 No 1.00
board Specification
Diversion and Refer to Annex: 2 (d) Technical
11 LS 1.00
Dewatering Specification
Total Price in USD USD

Total cost, assessment of overall price and price reasonableness. Prices should represent fairness and reasonableness.
Please Indicate fixed costs and total cost in the categories given with including transportation. Please provide your financial offer on
your company letterhead signed and stamped.

Offerors are welcome to submit photographs and product literature or technical documentation to support their
Technical Proposals (Annex 2).
RFP-CBARD-2023-025

Annex: 2

a) Proposal Cover Letter

[Firm’s Letterhead]

<Insert date of submission>

To: Roots of Peace (ROP)

Community Based Agriculture Rural Development (CBARD) Project

We, the undersigned, provide the attached proposal in accordance with the RFP-CBARD-2023-025 -
Construction of Nawda Mora irrigation canal lining in the Qarghayee district of Laghman province.
I certify a validity period of 90 days for the prices provided in the attached proposal. Our proposal shall
be binding upon us, subject to the modifications resulting from any discussions.
We understand that ROP is not bound to accept any proposal it receives.

Yours sincerely,

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:
Telephone:
Email:

Company Seal/Stamp:
RFP-CBARD-2023-025

Annex: 2
b) Business Information and License

Company Name as per Business

License
Company Address:

Name of Company’s Authorized

Representative

Authorized Representative’s Email address

Authorized Representative’s Phone

Number
Banking and Payment Information
(Bank and AFN Currency):
The bidder must provide AFN Account details
as follows,
a. Bank name:
b. Company name:
c. Account number:
d. Swift Code:

Attach Copy of official registration or

business license.

Please attach your business license and a copy of the Tazkeria / Passport of the Company President.
 RFP-CBARD-2023-025

Annex: 2
c) Past Performance

Include projects that best illustrate your work experience relevant to this RFP, sorted by decreasing order of completion date.
Projects should have been undertaken in the past five years. Projects undertaken in the past five years may be taken into consideration at the
discretion of the evaluation committee.

# Project Title Description of Activities Location: Client Cost in USD Start and Completed Completion Type of Agreement
End Dates on schedule Letter (Subcontract, Grant, PO
Province, Received? and fixed unit price or
(Yes/No) cost reimbursable)
District (Yes/No)

4
RFP-CBARD-2023-025

Annex: 2
d. Technical Specifications:

Site map;
Proposed canal lining at Nawda Mora village.
RFP-CBARD-2023-025

1- Excavation: Excavation for culverts foundation, canal lining foundation, and water dividers foundation according to technical
design/drawing including disposal of surplus material up to a maximum distance of 200 m or as directed by the ROP engineer.
2- Stone Masonry 1:4: Providing and laying random rubble uncursed Stone masonry with cement sand mortar 1:4 as per
relevant drawings, Specifications and to the complete satisfaction of the site engineer, all stone tests should be done before
masonry, and the contractor should test stone frequently during the project life cycle by order and witness of ROP Engineer,
Stone shall be from approved source Including all LAB tests and results during construction work.
3- Pointing 1:3 Pointing with 1: 3 Cement Sand mortar including material, labor, curing, etc. in accordance with the drawings,
specification, and complete satisfaction of the ROP engineer.
4- Plain Cement Concrete (PCC): Plain cement Concrete M200: Supplying, placing, compacting, and curing PCC class B M200
(1:1.5:3) including formworks as per relevant drawings, as per specifications, and to the complete satisfaction of the ROP
engineer. shall be used washed crash plant aggregate, including all LAB tests and their results, and providing mix design for
PCC class B and providing related tests based on the requirements.
5- Graveling/Boulder under PCC: Providing, leveling, and compaction of gravel under PCC with 5cm-10 Cm Thick as per site
requirement and complete satisfaction of the ROP engineer.
6- Water Control Gates Size 0.5x0.5: Gate As per the Drawing with Frame (lifting, Gear, Spindle) Size of Frame = (0.5x0.5 m),
Spindle Dia shall be 40 mm with the required Hight and with proper mechanical workability.
7- Water Control Gates Size 0.8x0.8 m: Gate As per the Drawing with Frame (lifting, Gear, Spindle) Size of Frame = (0.5x0.5 m)
and Spindle Dia shall be 40 mm with the required Hight and with proper mechanical workability.
1.
8- Backfilling and compaction: Compaction with granular materials from excavation or borrow pits from approved sources
including compaction to 95% of modified proctor in layers shall not be more than 15 cm thick, FDT tests shall be conducted,
and each layer should be approved by ROP Engineer.
9- Steel signboard: Provide steel sign boards (140x100) cm as per the site and Roots of Peace requirements or as directed by
the field engineer.
10- Stone Sign board: Stone Sign Board: Provide all necessary labor, equipment, and materials to Supply and install of scheme
sign board from 50mm Marble stone with a size of 70x60cm (Client details, Scheme and Project details, Contractor details,
Project Start and End date, Placement of Roots of Peace CBARD and UNDP Logos need to be plotted in marble proposed as
sign board ) to be fitted and need to be properly installed at the start of the scheme (at Proper location subject to the approval
of the Roots of Peace Supervisor) including complete other necessary construction work as per design drawings and technical
specification and with complete satisfaction of Roots of Peace field Supervisor.
11- Diversion and Dewatering: Diversion of existing water including temporary canal excavation and dewatering for the purpose
to provide water to the farms and make sure that the water will not disturb work during construction.
RFP-CBARD-2023-025

Annex: 2
e) Proposal Checklist

Name of Company:
Does your proposal include the following?

 Cost Proposal as per Annex 1 (Attach separately)

 Provision of separate attachment Technical Specifications and sample pictures or other documentation you feel is
important for the review committee (per attachment).
 Signed and Stamped Cover Letter on Company Letterhead
 Past Performance Table
 Photos of the Site Visit.

Documents to determine responsibility, including:

 Copy of Valid business license

 Copy of Tazkira/passport of president and vice-president

Any un-checked boxes may indicate that your proposal is incomplete. ROP / CBARD reserves the right to
not evaluate any incomplete proposals.