PRACTICAL NO.

1
• Create a document on Computer and its components that should be properly
aligned with paragraph formatting and insert image of Block diagram of
computer also. Apply bullets in characteristics of computer and numbering
in applications of computer. Document must contain header and footer on
each and every page.
• Use the “Replace All” option in Find and Replace to replace each instance
of some word.
• Save and Protect your document.
SOLUTIONS

Basic Components of Computer

A computer device is made up of various elements which help in its effective functioning and
processing. There are five basic components of the computer which help in making this processing of
data easier and convenient.
By definition, components of a computer system are the primary elements which make the functioning
of an electronic device smooth and faster. There are five basic components which include:

1. Input Unit
2. Output Unit
3. Memory Unit
4. Control Unit
5. Arithmetical and Logical Unit

Given below are the 5 components of a computer along with their purpose and functions.

Input unit
A computer will only respond when a command is given to the device. These commands can be given
using the input unit or the input devices.
For example: Using a keyboard we can type things on a Notepad and the computer processes the entered
data and then displays the output of the same of the screen.
The data entered can be in the form of numbers, alphabet, images, etc. We enter the information using
an input device, the processing units convert it into computer understandable languages and then the
final output is received by a human-understandable language.

Output unit
When we command a computer to perform a task, it reverts for the action performed and gives us a result.
This result is called output. There are various output devices connected to the computer. The most basic of
which is a monitor. Whatever we write using a keyboard or click using a mouse, is all displayed on the
monitor.
Thus, the output unit gives us the final result once the entire processing is done within the mechanism of a
device.
For example: when we visit an ATM, we enter our details like language, pin, amount to be withdrawn, etc.
and then the final money which the cash dispenser releases is our outcome. In this case, the cash dispenser
acts as an output unit.

Memory unit
When we enter the data into the computer using an input device, the entered information immediately gets
saved in the memory unit of the Central Processing Unit (CPU). Because of the presence of some existing
programming, the Memory Unit transmits the data further to the other parts of the CPU.
Similarly, when the output of our command is processed by the computer, it is saved in the memory unit
before giving the output to the user.

Control unit
This is the core unit which manages the entire functioning of the computer device. It is one of the most
essential components of the computer system.
The Control Unit collects the data entered using the input unit, leads it on for processing and once that is
done, receives the output and presents it to the user. It can be said to the centre of all processing actions
taking place inside a computer device.
Basically, the instructions taken, interpretation of entered data, issuing signals to execute the data and then
finally retrieving the data is all done in the Control Unit.

Arithmetic and Logical Unit

As the name suggests, all the mathematical calculations or arithmetic operations are performed in the
Arithmetic and Logical Unit of the CPU.
It can also perform actions like a comparison of data and decision-making actions. The ALU comprises
circuits using which addition, subtraction, multiplication, division and other numerical based calculations
can be performed.

BLOCK DIAGRAM
PRIMARY MEMORY

ROM RAM
CACHE
MEMORY

CONTROL UNIT

INPUT UNIT Registers ALU OUTPUT UNIT

CENTRAL
PROCESSING UNIT

HARD DISK FLOPPY DISK

SECONDARY MEMORY

CHARACTERISTICS OF COMPUTER-
The characteristics of the computer system are as follows −
➢ Accuracy

➢ Diligence

➢ Reliability

➢ Versatility

➢ Storage Capacity
 ➢ Automatic

➢ Quick Decision

➢ Multitasking

➢ No Feeling

➢ Power of Remembering

➢ No IQ

APPLICATIONS OF COMPUTER-
1. Medical Field

2. Entertainment

3. Industry

4. Education

5. Government

6. Banking

7. Business.

8. Training

9. Arts

10. Science and engineering

B)- Find and Replace;

 C)-SAVE AND PROTECT THE DOCUMENT

PRACTICAL NO. 2
QUES. A)
• Insert a 7-column,6-row table to create a calendar for the current month.
• Enter the names of the days of the week in the first row of the table.
• Centre the day names horizontally or vertically.
• Change the font and font size as desired.
• Insert a row at the top of the table.
• Merge the cells in the row and enter current month and year using a large font
size.
• Shade the row.
• Enter and right-align the dates for the month in the appropriate cells of the
table.
• Change the outside border to a more decorative border. Identify two important
dates in the calendar and shade them.
Ques.B)
• Create a table in MS-Word with the following entries.
• S.No, Name, M1M2,M3,M4,M5 and apply the following operations on it.

1) Calculate the minimum marks in M1 & M3.

2) Calculate the maximum marks in M2 & M5.

3) Find the sum of total marks obtained in Each subject.

4) Insert a new column named average in the Table.

• Sort the table with respect to the column M6.

• Covert the table into text.

Ques.C)

Create a document that shows usage of Bookmark and include hyperlink also.

SOLUTION A)

APRIL
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

Steps:
a). Enter the names of the week in the first row of the table.
b). Centre the day names horizontally and vertically.

c). Merge the cells in the row and enter the current month and year using a large font size.
d). Shade the row.

e). Change the outside border to a more decorative border. Identify two important dates in the calendar
and shade them.
 SOLUTION.B)

S.NO NAME M1 M2 M3 M4 M5

1 HARSHITA 85 82 87 95 90

2 ABHISHEK 68 90 87 78 89
3 ADITYA 78 85 85 74 81

4 AYUSH 69 82 84 77 75

5 KRISH 75 77 81 85 70

1). Calculate the minimum marks in M1 and M3.

S.NO NAME M1 M2 M3 M4 M5
 1 HARSHITA 85 82 87 95 90

2 ABHISHEK 68 90 87 78 89
3 ADITYA 78 85 85 74 81

4 AYUSH 69 82 84 77 75

5 KRISH 75 77 81 85 70

MINIMUM 68 81

2). Calculate the maximum marks in M2 and M5.

S.NO NAME M1 M2 M3 M4 M5

1 HARSHITA 85 82 87 95 90

2 ABHISHEK 68 90 87 78 89
3 ADITYA 78 85 85 74 81

4 AYUSH 69 82 84 77 75

5 KRISH 75 77 81 85 70

MAXIMUM 90 90

3). Find the sum of total marks obtained in each subject.

S.NO NAME M1 M2 M3 M4 M5 TOTAL

MARKS
1 HARSHITA 85 82 87 95 90 439

2 ABHISHEK 68 90 87 78 89 412
3 ADITYA 78 85 85 74 81 403

4 AYUSH 69 82 84 77 75 387

5 KRISH 75 77 81 85 70 388

4). Insert a new column named average in the table.

S.NO NAME M1 M2 M3 M4 M5 AVERAGE

1 HARSHITA 85 82 87 95 90 87.8

2 ABHISHEK 68 90 87 78 89 82.4

3 ADITYA 78 85 85 74 81 80.6

4 AYUSH 69 82 84 77 75 77.4

5 KRISH 75 77 81 85 70 77.6

5). Sort the table with respect to the column M5.

S.NO NAME M1 M2 M3 M4 M5

5 KRISH 75 77 81 85 70

4 AYUSH 69 82 84 77 75

3 ADITYA 78 85 85 74 81

2 ABHISHEK 68 90 87 78 89
1 HARSHITA 85 82 87 95 90

6). Convert the table into text.

S.NO NAME M1 M2 M3 M4 M5
5 KRISH 75 77 81 85 70
4 AYUSH 69 82 4 77 75
3 ADITYA 78 85 85 74 81
2 ABHISHEK 68 90 87 78 89
1 HARSHITA 85 82 87 95 90

SOLUTION.3)
BOOKMARK-

A bookmark in Word works like a bookmark you might place in a book: it marks a place
that you want to find again easily. You can enter as many bookmarks as you want in your
document or Outlook message, and you can give each one a unique name so they’re easy
to identify.

To add a bookmark, you first mark the bookmark location in your document. After that,
you can jump to the location or add links to it within your document or Outlook message.
You can also delete bookmarks from a document or Outlook message.

To know more about bookmark click here.

 PRACTICAL NO.3

• Send the Fresher’s party invitation card created above to 5 different people using
mail merge. Write steps corresponding to it.
• Assignment on introduction to macros. Create a macro using toolbar. Write steps
of the same.

SOLUTION-

STEPS:
1) Open Microsoft Word
2) Type the letter with all needed text and formatting leaving areas for the data
source data blank (ex name, address…)
3) Click the Mailings tab
4) Click Start Mail Merge
5) Click Step by Step Mail Merge Wizard
The Mail Merge task pane appears on the right of your screen. Note there are 6
steps.

Step 1
1) Click Letters for the document type
2) Click Next: Starting document

Step 2
1) Click Use the current document under Select starting document.
2) Click Next: Select recipients.
Step 3
The recipients can come from either an existing Excel file, or Access table or you
can create a new list.

If Using an Existing List:

1) Click Use an existing list under Select recipients
2) Click Browse
3) Select the file
4) Click Open
Mail Merge Recipients opens showing the names and addresses from your file
5) Click OK

6) Click Next: Write your letter

To Type a New List:

1) Click Type a new list under Select recipients
2) Click Create
3) Click Customize Columns to modify the list of fields

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 4) Delete any unnecessary field names and/or add new ones
5) Click OK

6) Type records here hitting TAB to advance to the next field and to continue
adding new records

7) Click OK
8) Click Save

The recipients list will be saved as a separate file as a Microsoft Access file type.
It is saved in the My Data Sources folder. It is recommended to save the file in
this folder.

9) Click Next: Write your letter

3
Step 4
1) Click the location in your document where the data from the mail merge
fields need to be inserted
2) Click Address block…
3) Select the address elements you want included
4) Click OK

The field name will look like this: <<AddressBlock>>

The Address block will insert the following fields including any necessary
punctuation: First Name, Last Name, Company, Address 1, Address 2, City,
State, Postal Code.

If your fields do not match the ones listed above or you have additional fields,
click More items…

5) Click on the field from the list

6) Click Insert
7) Click Close
The field name will look like this - «First_Name»
8) Repeat this step until all fields have been inserted.
Remember to put spaces and punctuation where needed.
9) Click Next: Preview your letters
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Step 5
Here is where you can preview the first page with the fields filled in.
Click Next: Complete the merge

Step 6
To Complete the Merge:
1) Click Print to send directly to the printer
2) Click Edit individual letters to create a new file

Remember to save your document as you go. The next time you open your
document and click on Step by Step Mail Merge, the data file will be attached.

Mail Merge – Labels

1) Open a new blank document

2) Click the Mailings tab
3) Click Start Mail Merge
4) Click Step by Step Mail Merge Wizard

Step 1
1) Click Labels for the document type
2) Click Next: Starting document

Step 2
1) Click Label options under Change document layout
2) Choose the label style you are using
3) Click OK

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4) Click Next: Select recipients

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Step 3
1) Click Use an existing list under Select recipients
2) Click Browse
3) Select the file that contains the names and addresses
4) Click OK
5) Click Next: Arrange your labels

Step 4
1) Click in the first label box and click on either Address block or More items
to insert the data fields

2) Click Update all labels to include the fields on all labels

3) Click Next: Preview your labels

Step 5
Here is where you can preview
the labels.Click Next:
Complete the merge

Step 6
Click Print to send directly to the printer
OR
Click Edit individual labels to create a new file

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Macros in MS-Word

In Word, you can automate frequently used tasks by creating and running macros. A macro is
a series of commands and instructions that you group together as a single command to
accomplish a task automatically. To save time on tasks you do often, bundle the steps into
a macro.
First, we record the macro. Then you can run the macro by clicking a button on the Quick
Access Toolbar or pressing a combination of keys. It depends on how you set it up.

Record a macro with a button

1. Click View > Macros > Record Macro.

2. Type a name for the macro.

3. To use this macro in any new documents you make, be sure the Store macro in box says All
Documents (Normal.dotm).

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4. To run your macro when you click a button, click Button.

5. Click the new macro (it’s named something like Normal.NewMacros.<your macro name>), and
click Add.

6. Click Modify.

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7. Choose a button image, type the name you want, and click OK twice.

8. Now it’s time to record the steps. Click the commands or press the keys for each step in the task.
Word records your clicks and keystrokes.

Note: Use the keyboard to select text while you’re recording your macro. Macros don’t record
selections made with a mouse.

9. To stop recording, click View > Macros > Stop Recording.

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The button for your macro appears on the Quick Access Toolbar.

To run the macro, click the button.

Record a macro with a Keyboard shortcut

1. Click View > Macros > Record Macro.

2. Type an name for the macro.

3. To use this macro in any new documents you make, be sure the Store macro in box says All
Documents (Normal.dotm).

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4. To run your macro when you press a keyboard shortcut, click Keyboard.

5. Type a combination of keys in the Press new shortcut key box.

6. Check to see whether that combination’s already assigned to something else. If it's already
assigned, try a different combination.

7. To use this keyboard shortcut in any new documents you make, be sure the Save changes in box
says Normal.dotm.

8. Click Assign.

9. Now it’s time to record the steps. Click the commands or press the keys for each step in the task.
Word records your clicks and keystrokes.

Note: Use the keyboard to select text while you’re recording your macro. Macros don’t record
selections made with a mouse.

10. To stop recording, click View > Macros > Stop Recording.

To run the macro, press the keyboard shortcut keys

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PRACTICAL N0. 4
• Create a spreadsheet of the purchases made by a customer in a super mart
having the following fields:.
➢ S.no
➢ Product ID
➢ Product Name
➢ Product type(food, clothes, toys etc)
➢ Quantity
➢ Price per unit
Note: All the field names should be bold and underlined. Also Insert Borders
to the spreadsheet.
For the spreadsheet created above, find the total bill, using the auto sum facility
of Ms Excel. And mention the cell reference range and copy formula also.
SOLUTION:

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