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College automation system project pdf

Computer Science (Rajalakshmi Engineering College)

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PROJECT – REPORT
RDBMS Lab Project

COLLEGE
AUTOMATION
SYSTEM

Submitted To:

Dr. Gurjit Singh Bhathal

Submitted by:
Shanti Kumari – 11701168
Daljeet Kaur - 11701170
Batch: 3CE5

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ABSTRACT

This report introduces the management system which is designed to automate the
entire operations of a college and in reducing time in activities using centralized
data handling and paperless work with reduced manpower. This Desktop
Application has functionality that is basic requirement for college staff. It will help
the college staff to access the application and keep record of college data like
Student, their marks details and attendance etc. This general application is planned
for aiding the students about details on the Courses, Subjects, Marks, Attendance.

INTRODUCTION

1.1 INTRODUCTION TO PROJECT

Presently, each and every day, a novel application or software is being
introduced in the economy that serves to enhance and uplift the lifestyle of the
people in innumerable ways. College Automation System (CAS) is an
application which aims to make the work load of college staff less.
CAS is a Desktop Application. Users have better experience with desktop
application as compared to Web applications. CAS provides basic functionality
to the users (in this case teachers) to maintain the records of the students. After
login the user is redirected to the home page.
The homepage or gateway displays a tree-view of the students according to their
session, course. The gateway also consist of a menubar which can be used to
navigate to different pages in the application like New Registration, View
Students, Add marks, update marks, view marks, Mark attendance etc.
New registrations can be made through the New Registration Form, user have to
enter all the required details of the student and the student’s details will be
added to the database. The students can be enrolled to different semesters by
using the Semester Registration Page. All the details of already saved students
can be accessed by the View Students Page.
Teachers can add or update or view the marks of the students using the
Add/Update/View Page. The teacher has to enter the session, course and
semester and the students who fall into these conditions will be displayed in a
tree-view. Teacher can select any student and click on the add marks button to

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add the marks of the student. If the marks of that particular student has been
already added, the teacher will be redirected to the update marks page where
they can update the marks of the student. There also a view button which
displays the entered marks of the students, total marks obtained and percentage
of the student.
CAS also provides the functionality of marking attendance of the students and
maintain the record of the same. The teachers can marks the attendance from the
mark attendance page which can be accessed through the submenu of the
Attendance. Students present in selected session, course and semester will be
displayed. If the student is present checkbox will be checked else it will be left
unchecked. The record of the attendance can also be viewed through the view
attendance page.
CAS also provide a master records which can be used to add a new session or
new course or a new subject to the database. Already present sessions, courses
and subjects can also be viewed and deleted. Masters records also provides
Semester Subject Page which can be used to add different subjects to different
semesters.
The project is easy to use and has a friendly user interface so anyone with basic
knowledge of computers can use the website and get benefited. Hence, the
motto <Education must be accessible to anyone anytime and everywhere= is
fulfilled.

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1.2 PROJECT CATEGORY

The project presented in this paper belongs to the <Desktop Applications=. The
simplest for a desktop application can be:
it runs on a PC operating system (Windows, Mac, Linux, etc.)
it has a graphical user interface
it does not run inside a web browser.
An Internet connection is not required to run to this application.
The application is developed in Python using Tkinter framework. This kind of
application contains different forms and widgets. A python desktop application
can be deployed as exe file. An EXE file contains an executable program for
Windows. EXE is short for "executable," and it is the standard file extension
used by Windows programs.

1.3 PROBLEM FORMULATION

Teachers have to maintain records of every student on paper which leads to
huge paper work. Sometimes, it is hard to find record of some student through
huge pile of papers. The idea mainly focuses on making the reducing the
workload of teachers by using centralized database from where every teacher
has access to the records and they can add, update or remove information.

1.4 EXISTING SYSTEMS

Currently, teachers maintain records on papers. Different information is stored
in different registers etc. For marks, there is different register or papers, for
attendance there is different. This makes the job more time consuming to
maintain records at different places. Further, it is difficult to find records of
students. Sometimes, if some information of student say contact number is
changed, is has to be updated everywhere where contact number of the student
is written. Again, this is very tedious task, finding where contact number is
stored and updating it.

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1.5 PROPOSED SYSTEM

The current scenario presented a few major issues which are resolved in the
proposed system. These include:
1. This system reduces the paperwork. Records can be maintained in different
pages of the application. It is less time consuming. It reduces the after work
of maintaining record liking compiling marks of students. In this system,
with a click of button it is possible.
2. Besides, reducing paperwork it also reduces the efforts to find the records of
students. Records of present students or existing student can be found by
entering their registration id.
3. If some detail of student is to be updated, it can be easily done and we done
have to update it manually everywhere, the system will do it itself.
4. The proposed system works on centralised database which means every
teacher can access the data of students.
5. The system interface is very user friendly, anyone can use this who has
basic knowledge of English and computer and take the maximum benefit.

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SYSTEM DESIGN

DESIGN APPROACH
Object Oriented Approach has been followed throughout the development of the
project. Object oriented design works around the entities and their
characteristics instead of functions involved in the software system. This design
strategies focuses on entities and its characteristics. The whole concept of
software solution revolves around the engaged entities.
The important concepts of Object Oriented Design:

Objects - All entities involved in the solution design are known as objects.
For example, person, banks, company and customers are treated as objects.
Every entity has some attributes associated to it and has some methods to
perform on the attributes.
Classes - A class is a generalized description of an object. An object is an
instance of a class. Class defines all the attributes, which an object can have and
methods, which defines the functionality of the object.
In the solution design, attributes are stored as variables and functionalities are
defined by means of methods or procedures.
Encapsulation - In OOD, the attributes (data variables) and methods
(operation on the data) are bundled together is called encapsulation.
Encapsulation not only bundles important information of an object together, but
also restricts access of the data and methods from the outside world. This is
called information hiding.
Inheritance - OOD allows similar classes to stack up in hierarchical manner
where the lower or sub-classes can import, implement and re-use allowed
variables and methods from their immediate super classes. This property of
OOD is known as inheritance. This makes it easier to define specific class and
to create generalized classes from specific ones.
Polymorphism - OOD languages provide a mechanism where methods
performing similar tasks but vary in arguments, can be assigned same name.
This is called polymorphism, which allows a single interface performing tasks
for different types. Depending upon how the function is invoked, respective
portion of the code gets executed.

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DATABASE DESIGN

Student Table

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Course Table

Session Table

Subject Table

Semester Subject Table

Enrollments Table

Marks Table

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Attendance Table

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Software Requirements:

1. Python : Python is an in high-level, interpreted, interactive and object-oriented

programming language programming language. Python is designed to be highly
readable. Python offers much more structure and support for large programs.
Created by Guido van Rossum and first released in 1991. Board standard library
.Python has a huge library that contains reusable code. The huge library helps
the developer to develop application in less time. Python’s bulk of the library is
portable and cross-platform. It is compatible on UNIX, Windows, and
Macintosh.
Python language can be used to create different types of applications: Console,
Web, Desktop, Enterprise etc.

 Tkinter: Tkinter is Python’s de-facto standard GUI(Graphical User Interface)

package. It is a thin object-oriented layer on top of Tcl/Tk. Tkinter is not the
only Gui Programming toolkit for Python. It is however the most commonly
used one.
 Pyodbc: pyodbc is an open source Python module that makes accessing
ODBC databases simple. It implements the DB API 2.0 specification but is
packed with even more Pythonic convenience.

2. IDE
Spyder is a powerful scientific environment written in Python, for Python. It
offers a unique combination of the advanced editing, analysis, debugging, and
profiling functionality of a comprehensive development tool with the data
exploration, interactive execution, deep inspection, and beautiful visualization
capabilities of a scientific package.
Beyond its many built-in features, its abilities can be extended even further via
its plugin system and API. Furthermore, Spyder can also be used as a PyQt5
extension library, allowing developers to build upon its functionality and embed
its components, such as the interactive console, in their own PyQt software.

3. Database
Microsoft SQL Server

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Snapshots

Login Page

Homepage

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New Registration

Semester Registration or Enrollment

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View Students

Mark Attendance

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Masters – Add Course

Masters – Add Subject

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Conclusion

We have proposed a application which can help the teachers to reduce their
work load. If teachers are busy in dealing with records, they might not able to
give time to the students. This application will automate the things which
teachers had to do manually. They do not have to sit all day and deal with lot of
papers, there work will be done in just few clicks.
Our long term goal is to add more functionality to the current application and
automate more functions, so paper work will be reduced to zero and will help
the teachers.

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