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2023 Lupong Tagapamayapa Incentives Awards (Ltia) Assessment Form

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2023 LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)

ASSESSMENT FORM
A. IDENTIFYING INFORMATION
Lupong Tagapamayapa : Region :
City: Award Category :
Province:

B. EVALUATION CRITERIA
General Instruction: Please do not forget to include your observations in the remarks column.

ASSIGNED SCORE
TABLE
REMARKS/
CRITERIA POINT POINT ASSES ON- OBSERVATION
SCORE VALUE S SITE
MENT
I. EFFICIENCY IN OPERATION 42

A. Observance of Settlement Procedure and Settlement


20
Deadlines

1. a) Proper recording of every dispute/complaint

5 points - submitted/presented the record book or logbook


reflecting all the required details

2.5 points - submitted/presented the record book or logbook


reflecting some of the necessary details 5
O point - no presented record book or logbook

Note: Check if the record contains docket number, names of the


parties, date and time filed, nature of the case and disposition

b) Sending of Notices/Summons to parties within the


prescribed period (within the next working day upon
receipt of complaint)

5 points - submitted/presented 80-100% of summons with


complete and accurate information issued within the
prescribed period

3 points - submitted/presented 50-79% of summons with


complete and accurate information issued within the
prescribed period
5
2 points - submitted/presented 1-49% of summons with
complete and accurate information issued within the
prescribed period

0 point – have not submitted/presented any summons/notices

Note: Scores will be given only when file copy of the


summons issued within the next working day is with date and
time stamped of the receipt.

2. Settlement and Award Period


(with at least 10 settled cases within the assessment period)
a.) Mediation (within 15 days from initial
confrontation with the Lupon Chairman)
b.) Conciliation (15 days from initial confrontation
with the Pangkat)

c.) Conciliation (with extended period not to


exceed another 15 days) 10

d.) Arbitration (within 15 days from the date of the


agreement to arbitrate)

e.) Conciliation beyond 46 days but not more


than 60 days (clearly meritorious cases)
ASSIGNED SCORE
TABLE
REMARKS/
CRITERIA POINT POINT ASSES ON- OBSERVATION
SCORE VALUE S SITE
MENT
10 points – 80-100% cases were resolved using any mode of
ADR (supported by minutes of proceedings) within the
prescribed period

8 points - 60-79% cases were resolved using any mode of ADR


(supported by minutes of proceedings) within the prescribed
period

6 points - 40-59% cases were resolved using any mode of ADR


(supported by minutes of proceedings) within the prescribed
period

4 points - 20-39% cases were resolved using any mode of ADR


(supported by minutes of proceedings) within the prescribed
period

2 points - 1-19 % cases were resolved using any mode of ADR


(supported by minutes of proceedings) within the prescribed
period

0 point - 0 cases were resolved using any mode of ADR


(supported by minutes
B. Systematic of proceedings)
Maintenance within the prescribed
of Records 5
period
1. Records of Cases

For Cities - computer database with searchable


case information - 2 points

For Municipalities: 2
a. Manual Records - 1
b. Digital Record Filing - 1

2. Copies of Minutes of Lupon meetings with


attendance sheets and notices
1

3. Copies of reports submitted to the Court and to the


DILG on file
1

4. All records are kept on file in a secured filing cabinet(s 1

C. C. Timely Submissions to the Court and the DILG 7

1. To the Court:
Submitted/ presented copies of settlement agreement to the
Court from the lapse of the ten-day period repudiating the 5
mediation/ conciliation settlement agreement, or within five (5)
calendar days from the

5.0 points = 80%-100% submitted on time


4.0 points = 60%-79% submitted on time
3.0 points = 40%-59% submitted on time
2.0 points = 20%-39% submitted on time
1.0 point = 1%-19% submitted on time
0 point = 0% of reports submitted on tim

2. To the DILG (Monthly) 2

2 points - Submitted/presented of the required report to


the DILG within the prescribed period

1 point – submitted/presented partial report of the DILG


within the prescribed period.

0 point - the required report to the DILG was not


submitted or submitted beyond the prescribed period

D. Conduct of Monthly Meetings Exclusively on KP Matters 10

● Notice of Meeting 2
2.0 points – minimum of 12 meetings with KP-
related matters, complete details, each Lupon
member must sign (indicating their name, date
and time of receipt) when receiving notices of
meeting.

1.0 point – anything beyond the compliance


document, with incomplete details

0 point = no data presented


ASSIGNED SCORE
TABLE
REMARKS/
CRITERIA POINT POINT ASSES ON- OBSERVATION
SCORE VALUE S SITE
MENT
● Minutes of the Meeting 8
Number of months with KP-related meetings
with minutes and attendance sheets
conducted:

8.0 points = 12 months


6.0 points = 9-11 months
4.0 points = 6-8 months
2.0 points = 3-5 months
1.0 point = 1-2 months
0 point = no meeting

II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF


INTERPERSONAL DISPUTE OBJECTIVE OF THE 30
KATARUNGANG PAMBARANGAY

A. Quantity of settled cases against filed 10 10

With a minimum of 10 cases settled, the


percentage of cases received by the Lupon
resulting to settlement:

10.0 points = 100%


8.0 points = 80%-99% 10
6.0 points = 60%-79%
4.0 points = 40%-59%
2.0 points = 1%-39%
0 point = 0%
To Compute:
Total number of settled cases x
100
Total no. of cases filed - cases outside the
jurisdiction
of KP
B. Quality of Settlement of Cases 2 2
•Zero case repudiated 1
•Non-recurrence of cases settled 1
1 point - for non-recurrence and zero cases repudiated
(out of the total number of settled cases)

0 point - at least one (1) (out of the total number of


settled cases)

C. At least 80% compliance with the terms of settlement or


award after the cases have been settled
8 8

8 points = 80% -100% compliance with the terms of


settlement or award
8
6 points = 70% -79% compliance with the terms of
settlement or award
6
4 points = 60% -69% compliance with the terms of
settlement or award 4
2 points = 50% -51% compliance with the terms of
settlement or award
2
1 point = 49% and below compliance with the terms
of settlement or award 1
III. CREATIVITY AND RESOURCEFULNESS OF THE
LUPONG TAGAPAMAYAPA
30
A. A. Settlement Technique utilized by the Lupon 10
10 points – five or more settlement
techniquecutilized
8 points – at least four settlement technique utilized
6 points - at least 3 settlement technique utilized
4 points - at least 2 settlement technique utilized
2 points - at least 1 settlement technique utilized 10
0 points – no report

Note: Settlement technique to be considered are


those that are within the KP process and
procedures.
ASSIGNED SCORE
TABLE
REMARKS/
CRITERIA POINT POINT ASSES ON- OBSERVATION
SCORE VALUE S SITE
MENT
B. Coordination with Concerned Agencies relating to
disputes filed (PNP, DSWD, DILG, DAR, DENR, Office of the 5 5
Prosecutor, Court, DOJ, CHR, etc.)
5 points - with proof of coordination relative to the
filed disputes

0 point - without proof of coordination relative to the


filed disputes

C. Sustained information drive to promote Katarungang


5
Pambarangay
1. For Cities
• IEC materials developed 2
• IEC activities conducted 1
• Innovative Campaign Strategy 2

2. For Municipalities
• IEC materials developed 2
• IEC activities conducted 2
• Innovative Campaign Strategy 1
D. D. KP Training or seminar participated within the
10
assessment period
Organized skills training participated by the Lupong
Tagapamayapa
10

Trainings or seminars should cover the following,


and the Lupon should be able to articulate during
validation their learnings therefrom:

1) General/basic orientation or review of the KP


system
2) Skills training on conduct of KP proceedings e.g.
relevant ADR systems, KP case management
3) Advanced knowledge on laws, policies, and
standards in relation to the KP system e.g. gender
and human rights, criminal/civil justice

10 points = at least 6 qualified training/seminar


8 points = at least 5 qualified training/seminar
6 points = at least 4 qualified training/seminar
4.0 points = at least 3 qualified training/seminar
2.0 points = at least 2 qualified training/seminar
0 point = No qualified information training/seminar

IV. AREA OR FACILITY FOR KP ACTIVITIES 5


• Building structure or space

For cities – the office or space should be


exclusive for KP matters
5
For municipalities – KP office or space may be
shared or used for other Barangay matters.

V. FINANCIAL OR NON-FINANCIAL SUPPORT 3 3


1. City, Municipal, Provincial, or NGAs 2

2. People's Organizations, NGOs or Private Sector 1

TOTAL SCORE 100

Date: ________________ (Signature over printed Name)

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