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‫‪Report title:‬‬
‫‪The Good Points of Microsoft Excel‬‬

‫بە سەرپەرشتی ‪-:‬ا‬ ‫ئامادەکردنی قۆتابی ‪-:‬‬

‫‪: ٢٠٢٠-١٠-٢‬بەرواری‬

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Content

Introduction ---------------------------------------------------------------------------- 3

What are the good points about Microsoft Excel? -------------------------------- 3

The uses of Microsoft excel ----------------------------------------------------------- 5

Importance of MS Excel in Our Daily and Business Lives ----------------------- 7

References ----------------------------------------------------------------------------- 10

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Introduction
Microsoft Excel is a software program produced by Microsoft; it is a helpful and powerful program for
data analysis and documentation. It is a spreadsheet program, which contains a number of columns and
rows, where each intersection of a column and a row is a “cell.” Each cell contains one point of data or
one piece of information. By organizing the information in this way, you can make information easier to
find, and automatically draw information from changing data. Excel are wide and varied; Easy and
effective comparisons With the powerful analytical tools included within Microsoft Excel you have the
ability to analyze large amounts of data to discover trends and patterns that will influence decisions.

What are the good points about Microsoft Excel?

1- Most people don’t like them. For whatever reason Excel has a bad rap, especially among
employees who don’t use it often. Whereas a data analyst who is frequently up to his
eyeballs in spreadsheets might find them useful tools, people in other departments of the

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 company may find them confusing or intimidating. That means you’ve already alienated a
large portion of your audience from the get go. Many people won’t even open an email
attachment in Excel, let alone get excited about analyzing them to find insights.
2- Important data is hidden. Because you’re seeing all the raw data at once, it’s difficult to
interpret what’s important and what’s not. Visualization tools can be used to highlight the
important aspects of a data set or results, but in spreadsheets, it’s hard to see the forest
for the trees. You are missing the point if your team finds it hard to identify the messages
or see how the data relates to their day job.

3- They are difficult to analyze. Again, especially for lay people, spreadsheets can be difficult
to analyze. Worse, the volume of data presented can lead to misinterpretation, and your
team could make poor choices or take wrong actions based on that misinterpretation. In
addition, people only familiar with spreadsheets and their associated tools tend to make
charts and graphs that often distort data, including 3D graphs and pie charts, simply
because the tool (like Excel) makes them easy to create.
4- Loss of historical data. Spreadsheets aren’t designed to store historical data, so often, in an
attempt to keep the size of them manageable, they are “updated” and companies lose
their historical data. This makes is hard or impossible to spot trends over time and compare
data across longer time horizons.

5- It’s difficult to share. Even with cloud computing solutions, it’s difficult to share a
spreadsheet among many team members. And, because of the possibility that data could
accidentally be deleted or changed, the spreadsheet that is shared is rarely “live” or real-
time. At best, it might get emailed once a week — which poses the problem of the
information getting lost in team members’ inboxes.

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The uses of Microsoft excel

1. Business Analysis

Business analysis is essentially using collected data to inform decision making. Businesses
naturally gather data in their day-to-day activities, which may be data on product sales,
website traffic, spending on supplies, insurance claims, etc. Business analysis is the activity of
converting data into something useful to the people who run the business. Job examples:
business analyst, business planning analyst, business solutions analyst, claims analyst,
collections analyst.

2. People Management
MS Excel is a powerful way to organize information about people, whether they are
employees, customers, supporters, or training attendees.

Using Excel, personal information can be stored and retrieved efficiently. A spreadsheet row
or column can be used for an individual record that may include information like name, email
address, employee start date, items purchased, subscription status, and last contact. Job
examples: client growth coordinator, client management and administration, client
relationship manager, client service manager, client service specialist.

3. Managing Operations
Business activities can often involve quite complicated logistics. Inventory flows need to be
controlled so that you can keep operations running smoothly – and without overstocking on
particular items. That means keeping track of supplier and client transactions, listing critical

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dates, and managing times and schedules. While Amazon uses sophisticated custom software
for operations management, MS Excel is an important tool for many smaller businesses (or
parts of larger businesses). Job examples: business operations analyst, data operations
manager, graduate program – supply chain and operations, in market supply chain analyst.

4. Performance Reporting

Performance monitoring and reporting is a specialized type of business analysis that can be
done effectively using MS Excel. For example, many accountants still use Excel (partly because
it’s compatible with cloud-based accounting software). Job examples: financial accountant,
forecast analyst / sales support, performance analyst,

5. Office Administration

Office administrators use Excel to enter and store much of the data that’s subsequently used
for accounting and financial reporting, as well as business analysis and performance reporting.
Job examples: administration assistant, administration officer, administration supervisor.

6. Strategic Analysis

With respect to uses of Excel, strategic analysis is where business decisions are closely
connected to the data and formulas on spreadsheets. You apply Excel to guide actions such as
investments and asset allocations. Job examples: asset manager – realty management division,
mergers and acquisitions valuations – analyst.

7. Project Management

Although project managers have access to purpose-built project management (PM) software, an
Excel Workbook is often an effective alternative. Projects are business activities that typically
have a budget and start and end dates. Project plans can be placed into a workbook, which can
then be used to track progress and keep the project on schedule. Job examples: project analyst,
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project assistant / officer (IT), project business analyst.

8. Managing Programs

Excel is a good platform for managing programs. It can be adapted to handle the specific
characteristics of a given program. And, because MS Excel is widely known, program records
can easily be managed by multiple people and, when the time comes, handed over to a new
manager. Job examples: event coordinator, learning and development officer.

9. Contract Administration

Contract administrators like to use MS Excel because it provides a no-fuss means of recording
contract details, including dates, milestones, deliverables and payments. Many different
contract management templates are available, and these can be adapted to suit the particular
contract type or stage of the contract lifecycle.

Job examples: building contract administrator, contracts administrator.

10. Account Management

Account managers are generally required to be competent MS Excel users since they receive
and need to maintain customer records. Excel is commonly used in account management since
it provides a simple way to share and maintain client files.

Job examples: account coordinator, advertising manager, design studio account manager,
digital account manager, and junior account manager.

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Importance of MS Excel in Our Daily and Business Lives:
Easy Arithmetic Solutions

Perhaps the most important use of MS Excel is using its ability of mass arithmetic calculations.
With a vast program full of formulae, it can add, subtract, multiply and divide hundreds of
numbers altogether, and can easily re-do it if a value is changed or added. This feature can be
used to easily make a company’s yearly sales and other spreadsheets.

Formatting Options

The various formatting options, including italics, highlighting, and colors, allow businesses to
bring the most important data to be different from the rest. A number of tasks achieved through
this tool are beyond impressive, with entire row highlighting and comparing lists and values to
name a few. You can use them to highlight specific entries in Accounting.

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Availability of Online Access

Excel is part of the Office 365 Productivity Suite, Which means that business employers and
their employees can easily access their files over the cloud network, free from the bondages of
file transfer. Using a web-enabled PC, mobile or tablet, you can use the same program and
access the same file remotely, making it easy to do changes if you can’t access your PC and
need to send the spreadsheet immediately.

Charts for Analysis

If you are working in a large association where the boss wants the detailed visual representation
of the various sectors of the business, you’ll need to draw charts. MS Excel makes it easy to do
so! After filtering and correctly inputting data, you can turn it into a Pie Chart or Clustered
Columns with a single click. Even better, it allows you to customize the colors and boundaries
of the charts and pie diagrams!

Bring all the data in one place

Containing over 1,048,576 rows and 16,384 columns each in the spreadsheet, with hundreds of
them, or even more if your PC is capable, in a single file, Excel allows you to create
spreadsheets bigger than 20 A1 papers! You can import data from other spreadsheets and add
pictures and other objects through the insert tab, making it easy to put all the data you collected
in various files in one place.

Human Resource Planning

Although there are other systems such as Oracle, or QuickBooks for planning this, Excel allows
you to manage it all in one file! You can summarize an employee’s expenses, their pay per
hour, and easily discover wrong entries. Human Resource Professionals use this to take the

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 whole employee journal in bulk and use it to plan future credit and decide whether to invest
more or not, making it important for the control of the future.

References

➢ https://smallbusiness.chron.com/advantages-disadvantages-spreadsheets-26551.htm

➢ https://www.techopedia.com/definition/5430/microsoft-excel

➢ https://www.globaledulink.co.uk/importance-of-ms-excel-in-our-daily-business-lives/

➢ https://medium.com/lets-excel/microsoft-excel-5-default-settings-you-want-to-change-now-

b8ebfe5388ac

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➢ https://suitebriar.com/blog/advantages-and-disadvantages-of-ms-excel

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