ROUTINE MAINTENANCE CHECKLIST

FOR THE MASTERS

JULY 2006
 Date Date Date Date
1. SHIP’S CERTIFICATES AND LOG BOOKS

Y N Y N Y N Y N ACTION TAKEN

All Certificates are available on board and remain valid

(see Annex to this Publication – List of certificates to
be carried on board the ship).
On board training and instructions
On board drills
Weekly routines
Monthly routines
3-monthly routines
6-monthly routines
Life-saving appliances testing
Fire-fighting equipment testing

Date Date Date Date

2. CREW – CERTIFICATION AND WATCH-

KEEPING FOR SEAFARERS

Y N Y N Y N Y N ACTION TAKEN

Is the actual crew composition in accordance with the

requirements as per Safe Manning Certificate ?
Are the Master, deck officers, engineer officers and rat-
ings in possession of a respective certificate of compet-
ence?
Do certificates of the crew have endorsements by Flag
as appropriate?
Have the all persons performing GMDSS radio duties
been appropriately qualified and certified?
Are crewmembers in possession of valid medical ex-
amination certificates as appropriate?
Have new crew members been made familiarised with
their duties and the safety equipment onboard?
Has the tanker and passenger ship crew held appropri-
ate endorsements and/or documentary evidence of
training?
Has the arrangements of watch schedules and rest peri-
ods been properly made?

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 Date Date Date Date
3. CREW AND ACCOMMODATION (ILO 147)
Y N Y N Y N Y N ACTION TAKEN

Is the accommodation kept clean and tidy?

Are the sanitary facilities in crew accommodation clean
and in proper condition? (e.g. WC, wash basins, tube
baths, showers)
Are sick bay and medical locker complete and in con-
dition as required?
Are the ventilation, heating, lighting and air condition-
ing arrangements, in proper working condition?
Is the table with working and rest hours posted?
Are the records of working hours, rest hours available
on board and are they in order? (signed by Master and
crew member)
Are the galley and provision rooms clean and without
possible signs of vermin?
Is the galley ventilation grease trap clean?
Is all garbage collected, separated and disposed of in
accordance with Garbage Management Regulations?
Is the accommodation ladder incl. hoisting arrange-
ments and safety net in good condition?

Date Date Date Date

4. FOOD AND CATERING (ILO 147)
Y N Y N Y N Y N ACTION TAKEN

Are the galleys and handling rooms kept clean and

tidy?
Has the adequate ventilation, heating and lighting been
provided in galleys and handling rooms?
Is the quantity and quality of the provisions been ad-
equate to the number of crew and planned voyage?
Is the potable water stored in appropriate conditions?

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 Date Date Date Date
5. WORKING SPACES AND ACCIDENT
PREVENTION
Y N Y N Y N Y N ACTION TAKEN
Has the ventilation in working spaces been adequate
and efficient?
Has the lighting in working spaces been efficient?
Has the safe means of access been provided to the ship
and enclosed spaces?
Has the machinery and electrical equipment been prop-
erly protected?
Are the working spaces free of any obstruction?
Have the danger areas been identified and properly
marked?

Date Date Date Date

6. LIFE-SAVING APPLIANCES
Y N Y N Y N Y N ACTION TAKEN

Are lifeboats in satisfactory condition (markings, no

rust, rot, wastage)?
Are all required lifeboat equipment and provision
available on board and are they in satisfactory condi-
tion?
Are launching arrangements for lifeboats (e.g. davits,
blocks, hooks, winches) in satisfactory condition?
Have lifeboats been lowered and drills satisfactorily
completed per regulations?
Have lifeboats’ davit wires been turned end for end or
been renewed as required?
Is lifeboat’s hand propelling equipment operating satis-
factorily?
Are securing devices and release arrangements of free
fall lifeboat if provided in satisfactory condition?
Is rescue boat (if separate) properly marked, equipped,
stowed and serviced?
Is engine for lifeboat in operational condition, includ-
ing sufficient volume of fuel oil in tank?
Are all embarkation arrangements in satisfactory con-
dition?

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Is each liferaft stowed and fastened so as to facilitate
its proper and rapid launching?
Are liferafts in sufficient number and proper position
on board?
Are liferafts in satisfactory condition?
Are liferafts auto release systems in satisfactory work-
ing condition (including last service )?
Are liferafts serviced at intervals not exceeding 12
months, at authorised service station?
Are launching instructions for lifeboats and liferafts
posted properly in launching stations?
Is required number of lifebuoys, smoke signals, self ig-
nition lights on board?
Is lifebuoys condition and marking satisfactory?
Are lifelines, smoke signals, self ignition lights (of
proper date of expiry), quick release devices in satis-
factory condition?
Is required number (12) of parachute signals (of proper
date of expiry) on board?
Is required number of line throwing appliances (of
proper date of expiry, placing and marking) on board?
Is proper number of lifejackets on board?
Are life-jackets’ lights, whistles, retro reflecting tapes
in satisfactory condition?
Are life-jackets placed in properly marked places?
Is required number of immersion suits in good condi-
tion on board?
Are buoyancy tanks in lifeboats in satisfactory condi-
tion?
Is required number of thermal protective aids avail-
able?
Is required number of EEBD available and placed in
proper plans?
Are chemical protective suits and breathing apparatus
available onboard?
Are relevant atmospheric test meters provided?

Page 5 of 21
 Date Date Date Date
7. FIRE-FIGHTING ARRANGEMENT
Y N Y N Y N Y N ACTION TAKEN

Is main fire line in satisfactory condition (corrosion,

damage, leakage)?
Are fire hoses, nozzles, hose boxes in satisfactory con-
dition (corrosion, damage, leakage)?
Are fire hoses, nozzles in required number and posi-
tions?
Are hydrant valve handles in satisfactory condition
(corrosion, damage)?
Are FO tank shut-off valves in operating condition?
Is emergency stop of ventilation and oil pumps in oper-
ating condition?
Is required number of portable fire extinguishers on-
board?
Are portable fire extinguishers and arrangement in sat-
isfactory condition (including date of last test, reload-
ing)?
Is fixed fire-fighting system (pipes, gas cylinders,
tanks, etc.) in operating and satisfactory condition?
Is fixed fire-fighting system arrangement properly ser-
viced (last service, test certificate)?
Is fixed fire-fighting system properly placed and
marked?
Are main and emergency fire pumps with sufficient de-
livery pressure operating properly?
Is the condition of pumps and prime movers satisfact-
ory?
Are fire dampers and doors (including handles) in op-
erating condition?
Is required number of fireman outfits and associated
equipment on board?
Is fireman equipment in satisfactory condition, ready
for immediate use and with proper spares?
Is fire-fighting equipment distributed according to fire
control plan?
Are fire alarm and detection systems working prop-

Page 6 of 21
erly?
Has paint locker got required fire extinguisher in satis-
factory condition?
Are luminescent emergency posters/IMO symbols
properly posted?
Is E/R cleaned of excessive oil, oily rags or other fire
hazards?
Are oxy/acetylene cylinders properly stored?
Are explosive proof lights placed in required places?
Are fire control plans in good condition, permanently
exhibited in accessible location?
Are fire dampers and doors properly marked?
Is international shore connection available on board?
Are breathing apparatus properly stored and in good
condition?
Is paint locker fire extinguishing system proper and op-
erable?

Date Date Date Date

8. ACCIDENT PREVENTION
Y N Y N Y N Y N ACTION TAKEN

Is personal equipment provided on board in adequate

number?
Are warning notices provided in hazardous spaces?
Have machinery parts been properly protected?
Have the pipes/wires been properly insulated?
Has the crew been adequately instructed with regard to
the accident prevention?

Date Date Date Date

9. SAFETY IN GENERAL – stability,
structure
Y N Y N Y N Y N ACTION TAKEN
Are fire control plans properly placed, marked with
latest IMO symbols and up-dated as required?
Are mess room, recreation room and each crew cabin
provided with training manual?

Page 7 of 21
Are instructions for “on board maintenance of life-sav-
ing appliances” provided on board and is regular main-
tenance recorded?
Are operating instructions illustrating procedures for
operating appliances?
Are operating instructions provided with IMO sym-
bols?
Are abandon ship training and drills being held as re-
quired and being logged properly?
Are fire drills being held as required and being logged
properly?
Is communication system between W/H and E/R , W/H
and steering gear room, W/H and radio room working
properly and being tested at regular intervals?
Is steering gear control system operating properly in-
cluding all alarms?
Are reports of testing steering gear being logged in log
book?
Is emergency steering gear control system operating
properly?
Are officers familiar with emergency steering gear?
Are operating instructions for steering gear control ex-
hibited in W/H & steering gear room?
Is auto-pilot system operating properly?
Is emergency source (emergency generator, batteries)
in operating condition?
Are emergency lights in operating condition?
Is pilot ladder and embarkation arrangement in satis-
factory condition?
Is condition of ladders and escape hatches satisfactory?
Are escape ways directing smooth to survival crafts?
Is general emergency signal in accordance with
SOLAS 74, Reg. 3/50?
Is emergency generator operable and in satisfactory
condition?
Is muster list available, updated, exhibited in proper
places (accommodation spaces, W/H and E/R)?
Are documents and records relevant to the ISM Code
available and up to date?
Are all Deck Officers and Engineers certified as re-
quired by flag state?

Page 8 of 21
 Date Date Date Date
10. ALARM SIGNALS
Y N Y N Y N Y N ACTION TAKEN

Has the General Alarm been regularly tested?

Are the records of testing ship’s alarms (e.g. fire, aban-
don ship) available on board?
Are public alarm systems as for general alarm and en-
gineer's alarm of unmanned machinery system working
properly?

Date Date Date Date

11. LOAD LINE
Y N Y N Y N Y N ACTION TAKEN

Are ventilators together with their closing appliances in

satisfactory condition?
Are air pipes including pipe heads, wire nets and oper-
ation of closing floats in satisfactory condition?
Are companion ways, including water-tightness of
doors, packing and hinge handles in satisfactory condi-
tion?
Are closing appliances of cargo hatches in satisfactory
condition?
Are load line marks on sides of the vessel readily vis-
ible and do they conform to load line certificate?
Is stability information available?
Has the Information on Stability been approved on be-
half of the Flag Administration? (Applicable to the
Flags signatories to the Protocol 88 of the Load Line
Convention)
Is hull free of any damage?
Are draught marks visible?
Are coamings and hatch covers checked for corrosion?
Is condition of windows and skylights checked?
Have deck walkways, railing and platforms been
checked for wastage and are they free of obstacles?

Page 9 of 21
 Date Date Date Date
12. HULL, MACHINERY AND CARGO GEAR
Y N Y N Y N Y N ACTION TAKEN

Have top side tanks been found in satisfactory condi-

tion?
Have ballast tanks been found in satisfactory condi-
tion?
Have cargo holds (frames, brackets, bulkheads, top
tanks, etc.) been checked for structural damage,
wastage, etc.?
Have decks been checked for holes, wastage and corro-
sion?
Has pipe arrangement on deck been found in satisfact-
ory condition without wastage, corrosion, leakage?
Are anchor cables in satisfactory condition?
Are anchor windlasses operating properly and are they
in satisfactory condition?
Are mooring winches and ropes in satisfactory condi-
tion?
Have chain lockers been checked for structural damage
and wastage?
Has electric cable arrangement on deck been found in
satisfactory condition without corrosion, wastage, dam-
age?
Has electric cable arrangement in E/R been found in
satisfactory condition ?
Is main switchboard operating properly?
Have insulating mats on the floor in front and back of
main switchboard been found in satisfactory condition?
Are electrical supplies checked for open circuits?
Is there sufficient lighting of workspaces?
Are fuel and oil tanks free of fouling which contributes
to fire?
Has main engine been found in operating condition?
Is the M/E oil mist detector working correctly?
Are main generators operating properly?
Has auxiliary machinery been found in operating con-
dition?
If there are any machines or apparatus which require

Page 10 of 21
protection, is protection provided by guards and are
they in place?
Has pipe arrangement in E/R been found in satisfactory
condition?
Is E/R clean and free from oil in bilges and under gen-
erators?
Is steering gear room door in satisfactory condition?
Are sea chests and sea valves in good condition?
Are hydraulic and other closing devices/watertight
doors operating satisfactorily?
Have all machinery alarm controls been found in oper-
ating conditions?
Is Cargo Gear Book endorsed?
Have Cargo Gear appliances (posts, booms, winches
including loose gear) been found in satisfactory condi-
tion?

Date Date Date Date

13. NAVIGATIONAL EQUIPMENT
Y N Y N Y N Y N ACTION TAKEN
Is magnetic compass working properly and
is compass deviation chart available and up to date?
Is gyrocompass working properly?
Is radar / ARPA working properly?
Is GPS working properly?
Is echo sounder working properly?
Is communication equipment between wheelhouse and
steering gear room and between wheelhouse and en-
gine room working properly?
Are navigation lights working properly?
Is navigation lights failure alarm operable?
Are nautical charts valid and corrected and are charts
for intended voyages available?
Are sailing directions, list of lights, tide tables, notice
to mariners, radio signals and international code of sig-
nals available on board?
Have required arrival/ departure tests of steering gear,
general alarm, whistles, etc. been carried out?
Are copies of all required international conventions on
board (SOLAS, MARPOL, Load Line, etc.)?

Page 11 of 21
Are daily shapes and signalling sounds in satisfactory
condition available on board?
Is rudder angle indicator working properly?
Is official log book entered properly?
Are operational and maintenance manuals available?
Is the crew capable of operating navigation aids?
Is auto-pilot in order and provided with change-over
instructions?
Is steering gear and emergency steering gear in proper
condition?
Are emergency steering drills conducted and logged
properly?

Date Date Date Date

14. RADIOCOMMUNICATION EQUIPMENT
Y N Y N Y N Y N ACTION TAKEN

Is valid Cargo Ship Safety Radio Certificate available

on board ? Are all entries made correctly ?
Is the number and composition of the equipment in ac-
cordance with Form R to the Certificate ? (if PRS is-
sues the Certificate, there also should be available on
board PRS Form, “Record of ship safety radio equip-
ment”)
Is valid Radio Station licence available on board?
Is Shore Based Maintenance agreement available on
board?
Are VHF and MF or MF/HF radio installations work-
ing properly ?
Are DSC installations functional ?
Is INMARSAT SES with EGC working properly ?
Is required number of VHF GMDSS radiotelephone ap-
paratuses on board and working properly ?
Is EPIRB with hydrostatic release in satisfactory condi-
tion ?
Has EPIRB been coded in accordance with IMO resol-
ution A. 763 (18) ?
Has the EPIRB been regularly tested? Has the
5-yearly test been carried out by the approved radio
service company? Are records available on board ?

Page 12 of 21
Is battery room marked properly ?
Is radio battery in satisfactory condition and has it been
serviced according to servicing instructions ?
Have GMDSS operators got valid licences ? Are they
familiar with the GMDSS equipment ?
Is required number of GMDSS operators on board ?
Is current list of radio stations available ?
Is radio antenna in good condition ?
Is radio log book available and all entries are made ap-
propriately ?
Is correct number of radar transponders on board? Are
they functional ?
Is NAVTEX working properly and being used ?
Is the air craft transmitter working properly
(applicable to passenger vessels) ?
Has bridge alarm panel been tested? Is it working
properly ? (applicable to passenger vessels)
Are the vessel’s call sign, ship station identity and other
codes, as applicable, for use of radio station posted ?
The information on the ship’s position is continuously
and automatically provided to all relevant radiocommu-
nication equipment?

Date Date Date Date

15. ACCOMMODATION
Y N Y N Y N Y N ACTION TAKEN

Have sanitary facilities been found satisfactory?

Is air conditioning & ventilation working satisfactor-
ily?
Have hospital facilities been found satisfactory?
Has medical equipment been found in required number
and proper condition?
Are electric outlets and fixtures in crew cabins in satis-
factory condition?
Have galley and mess-rooms been found in satisfactory
condition?
Are excessive garbage not being retained on board?

Page 13 of 21
Are there sufficient provisions on board? (quantity and
quality)
Is accommodation access in good condition (no sized
doors and frozen dogs)?

Date Date Date Date

16. MARPOL 73/78 Annex I
Y N Y N Y N Y N ACTION TAKEN

Is valid IOPP Certificate available on board?

Is copy of the current MARPOL Convention available
on board?
Is there Shipboard Oil Pollution Emergency Plan avail-
able on board? Has it been approved by Flag or Recog-
nized Organization?
Has the SOPEP been regularly updated (e.g. List of na-
tional contact points, etc., details of Managers) by
crew?
Is Oil Record Book available on board and entries are
made properly?
Is the oily water separating equipment in accordance
with the entries in the IOPPC Certificate?
Has the vessel been equipped with Oily Water Separat-
ing equipment? (If not, has she been waived by Flag
from the requirements of the Reg. 16?)
Has the OWS been equipped with alarm and automatic
stopping device? (applicable to ships of 10000 GT and
above outside and within special areas, and applicable
to ships of 400 GT and above but less than 10000 GT
within special)
Is oil discharge monitoring and 15 ppm alarm operat-
ing satisfactorily?
Is oily water separator with arrangement working prop-
erly?
Are all engineers familiar with manual operation of
Oily Water Separator ?
Are bilge and sludge pump arrangements in compli-
ance with MARPOL regulations?
Are oil/water interface detectors (for tankers) available
on board and operating satisfactorily?

Page 14 of 21
Is standard discharge connection available on board?
Is condition of piping arrangement on bilge line in E/R
satisfactory?
Is piping arrangement without damage or visible corro-
sion?
Does the sludge tank have direct connection over-
board?
Have any illegal connections been made to the bilge
system, if so, have they been disconnected?
Is there adequate remaining capacity of bilge and
slops/sludge tanks for intended voyage?
Is Cargo Record Book (for chemical tankers) available
on board and entries are made properly?
Is a garbage log book maintained?
Is all crew familiar with rules for the collection of
garbage on board?

Date Date Date Date

17. MARPOL 73/78 Annex IV
Y N Y N Y N Y N ACTION TAKEN
Is this vessel to comply with requirements of MAR-
POL Annex IV?
Is valid ISPPC/SPPCoC available on board?
Are the sewage arrangements in accordance with
entries into the Certificate?
Has the sewage system scheme been approved by PRS?

Has the vessel been equipped with standard discharge

connection?
Has the vessel been equipped with sewage treatment
plant, comminuter, sewage incinerator? Are they work-
ing properly?
Are the chemicals for water treatment stored properly?
Is crew aware of their duties with regard to the control
of access?
Have the security drills been carried out? Is there evid-
ence of the drills available on board? (At least once
every 3 months and after considerable crew changes)

Page 15 of 21
 Date Date Date Date
18. MARPOL 73/78 Annex V

Y N Y N Y N Y N ACTION TAKEN

Have the placards concerning garbage disposal require-

ments been displayed on board?
(applicable to all ships with length overall > 12 m)
Is the ship fitted with Garbage Management Plan?
(applicable to ships >400GT or which are certified to
carry 15 persons or more)
Has the Garbage Management Plan been approved by
Polski Rejestr Statków?
(not compulsory, but most advisable)
Is the vessel fitted with Garbage Record Book?
(applicable to ships >400GT or which are certified to
carry 15 persons or more)
Has the Garbage Record Book been properly main-
tained? Are the records available?
Is all crew familiar with rules for the collection and
disposal of garbage on board?
Have the garbage receptacles (e.g. baskets, drums)
been provided with covers?

Date Date Date Date

18. MARPOL 73/78 Annex VI
Y N Y N Y N Y N ACTION TAKEN

Has the vessel been issued with International Air pol-

lution Prevention Certificate ?
(applicable to ships > 400GT flying Flag of the coun-
try, which is Party to the Convention. The latest date
of issuance is first dry-docking after 19th of May,
2005)
Has any engine been issued with Engine International
Air Pollution Prevention Certificate ?
(applicable to engines built/converted on or after 1
January 2000)
Does the ship’s equipment conform to the list given
in the Annex to the Certificate ?
Is there any installation containing ozone-depleting
substance in use on board ?

Page 16 of 21
Have the procedures for bunker delivery and
sampling of fuel oil been established and implemen-
ted ?
(max. sulphur content - 4,5 %, and in SOx Emission
Control Areas – 1,5%)
Is the crew familiar with their obligations concerning
prevention of air pollution ?
Have the fuel oil samples been retained on board?
Are they identifiable ?

Date Date Date Date

19. ISM CODE
Y N Y N Y N Y N ACTION TAKEN

Are the requirements of the ISM Code applicable to

the ship?
(Passenger ships regardless the tonnage, other ships
and mobile offshore drilling units of gross tonnage
500 and upwards)
Are the ISM Certificates available on board? (Copy
of the DOC and original of SMC are to be on board)
Is the Safety Management Manual available on
board?
Is the documentation in a working language or lan-
guage understood by the crew?
Is the ISM documentation properly updated?
Is all crew familiar with ISM requirements?
Is the crew able to identify Company responsible for
the operation of the ship? (It should be the same as
stated on the SMC)
Can the "Designated person" be identified by the
senior officers?
Is the crew aware of the Company safety and envir-
onmental policy?
Is the Master aware of his responsibility and author-
ity? (Documented evidence should be available on
board)
Does the ship have a routine maintenance system es-
tablished and are the records available on board?
Is the system of drills and exercises established on
baord and are the records available?
Are the procedure of mainatining contact with
Comapny in case of an emergency established?

Page 17 of 21
Have the procedures for internal audits been estab-
lished and have they been carried out? (Records to be
kept on board)
Have all non-conformities (including outcomes from
PSC inspections), accidents and hazardous situations
been reported to the Company and has the appropriate
corrective action been taken by the Company?

Date Date Date Date

20. ISPS
Y N Y N Y N Y N ACTION TAKEN
Is the International Ship Security Certificate available
on board, valid and properly endorsed?
Is Continuous Synopsis Record, issued by Flag, avail-
able on board and properly filled?
Is the Security documentation (e.g. Manual) found in
order and complete?
Is the crew aware of the current security level on
board the vessel and in port?
Is there any control of the access on board of the
people and goods?
Have the restricted access areas been established and
are they marked properly?
Is crew aware of their duties with regard to the con-
trol of access?
Have the security drills been carried out? Is there
evidence of the drills available on board? (At least
once every 3 months and after considerable crew
changes)
Are the records of last 10 calls at port facilities avail-
able on board? Are they complete and in order? (They
should include: security level at which ship operated,
any special and additional measures which were
taken, in case of ship/ship interface

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Remarks/Notes/Comments:

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Remarks/Notes/Comments:

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Remarks/Notes/Comments:

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