Microsoft Excel Keyboard Shortcuts

Keys for selecting text and objects Keys for editing data
SHIFT+ARROW extend selection by one cell F2 edit the active cell
CTRL+SHIFT+*(asterisk) select the entire current region F3 paste a defined name into a formula
CTRL+SHIFT+ARROW extend selection to last nonblank cell display the Formula Palette after you type a
CTRL+A
function name in a formula
SHIFT+HOME extend selection to beginning of row
insert the argument names and parentheses
CTRL+SHIFT+HOME extend selection to beginning of worksheet CTRL+SHIFT+A
for a function , after you type the function name
CTRL+SHIFT+END extend selection to last used cell on worksheet
F7 display the Spelling dialog box
SHIFT+SPACEBAR selects the entire row

CTRL+SPACEBAR selects the entire column

CTRL+A select the entire worksheet

Keys for entering data on a worksheet
select only the active cells when multiple
SHIFT+BACKSPACE ALT+ENTER start a new line in the same cell
cells are selected
SHIFT+PAGE DOWN extend the selection down one screen CTRL+ENTER fill the selected cell range with current entry

SHIFT+PAGE UP extend the selection up one screen TAB complete a cell entry and move to the right

toggle to add another range of cells to the SHIFT+TAB complete a cell entry and move to the left
SHIFT+F8
selection w/o holding down the CTRL key CTRL+DELETE delete text to the end of the line

END. SHIFT+HOME extend the selection to the last cell CTRL+Z undo the last action
used on the worksheet
CTRL+Y or F4 repeat the last action
CTRL+SHIFT+O(letter) selects all cells with comments
SHIFT+F2 edit or enter a cell comment
ALT+; (semicolon) selects only visible cells in the current selection
CTRL+SHIFT+F3 create names from row and column labels

CTRL+D fill down

CTRL+R fill to the right

Keys for moving or scrolling in a worksheet or book
F3 opens the “Paste Name” dialogue box
CTRL+ARROW move to the edge of the current data region

HOME move to the beginning of the row

CTRL+HOME move to the beginning of the worksheet

Keys for working in cells or formula bar
CTRL+END move to the last cell of the worksheet
CTRL+K insert a hyperlink
ALT+PAGE DOWN move one screen to the right
SHIFT+F3 paste a function into a formula
ALT+PAGE UP move one screen to the left
ALT+= (equal sign) insert the AutoSum formula
CTRL+PAGE DOWN move to the next sheet in the workbook
CTRL+; (semicolon) enter the date
CTRL+PAGE UP move to the previous sheet in the workbook
CTRL+SHIFT+: (colon) enter the time
F6 move to next pane in split workbook
CTRL+~ (tilde) toggle between displaying formula & values
CTRL+BACKSPACE scroll to display the active cell
CTRL+’ (apostrophe) copy formula from cell above into active cell
CTRL+SHIFT+” (quote) copy the value from the cell above active cell
cycles between formula reference types
F5 display the Go To dialog box F4
(using $ signs)
move between unlocked cells on a
TAB
protected worksheet

move to corners of Current Region when

CTRL+. (period)
it is selected

Get in touch with us

Keys for cutting, copying and pasting data for Not For Profit specific support and advisory
CTRL+C gerrardfc.co.uk/training [email protected]
copy
CTRL+X cut
CTRL+V paste
Microsoft Excel Keyboard Shortcuts continued...

Keys for formatting data Other shortcut keys

ALT+’ (apostrophe) display the style dialog box SHIFT+INSERT paste clipboard contents nto active cell

CTRL+1 display the Format Cells dialog box CTRL+F display Find & Replace dialogue box

CTRL+SHIFT+~ (tilde) apply the General number format CTRL+N opens a new workbook

CTRL+SHIFT+$ apply the Currency format with 2 decimals CTRL+P opens prin dialogue box

CTRL+SHIFT+% apply the Percentage format with 2 decimals CTRL+S saves the file

CTRL+SHIFT+# apply the Date format with day, month, & year CTRL+A select all

CTRL+SHIFT+! apply the Number format with 2 decimals CTRL+\ (back slash) select differences within selection

CTRL+SHIFT+& apply the outline border ALT+DOWN ARROW display Pick From List

CTRL+B apply or remove bold formatting ALT+F display File menu

CTRL+I apply or remove italic formatting ALT+E display the Edit menu

CTRL+U apply or remove underline ALT+V display the View menu

CTRL+SHIFT+@ apply the Time format with the hour and minute ALT+I display the Insert menu

CTRL+9 hide rows ALT+O (letter) display the Format menu

CTRL+SHIFT+( unhide rows ALT+T display the Tools menu

CTRL+0 (zero) hide columns ALT+D display the Data menu

CTRL+SHIFT+) unhide columns ALT+W display the Window menu

CTRL+7 show or hide the Standard toolbar ALT+H display the Help menu

Other function keys

F1 display help

ALT+F1 or F11 insert a chart sheet

SHIFT+F11 insert a new worksheet

ALT+F2 or F12 execute Save As command

CTRL+F4 close the Window

ALT+F4 exit the program

ALT+F8 display list of macros in open workbooks

ALT+F11 open Visual Basic (VBA) editor

CTRL+F12 or CTRL+O (letter) open an existing file

CTRL+F10 maximize or restore the workbook window

F8 extends a selection

F10 makes the menu bar active

SHIFT+F10 displays a shortcut menu

Get in touch with us

for Not For Profit specific support and advisory
gerrardfc.co.uk/training [email protected]