BASIC EMAIL CONVERSATIONS

1. Introduction email
Subject: Introduction and Interest in [Position Name] at [Company Name]

Dear [Recruiter's Name],

I hope this email finds you well. My name is [Your Name], and I came across your company, [Company
Name], through my job search. I am writing to introduce myself and express my interest in the
[Position Name] role that is currently available.

I have [Number of Years] years of experience in [Relevant Field or Industry], and I am confident that
my skills and qualifications would make me a strong candidate for the position. In my previous role(s)
at [Previous Company(ies)], I was responsible for [Key Responsibilities and Achievements].

I am particularly drawn to [Company Name] because of its reputation for [Company's Unique Features
or Strengths]. I would be honored to bring my expertise and enthusiasm to your team and contribute to
the company's continued success.

Thank you for considering my application. I have attached my resume and cover letter for your review.
I look forward to the opportunity to discuss my qualifications in more detail.

Best regards,
[Your Name]

2. Follow-up email after submitting application:

Subject: Follow-Up on [Position Name] Application at [Company Name]
Dear [Recruiter's Name],

I hope this email finds you well. I wanted to follow up on my application for the [Position Name] role at
[Company Name] that I submitted on [Date of Submission].

I am very interested in the opportunity to join your team, and I believe that my skills and experience
make me a strong candidate for the position. I am eager to discuss my qualifications in more detail and
learn more about the role and the company.

If there is any additional information that I can provide to assist in the application process, please do
not hesitate to let me know. I would be happy to arrange a call or in-person meeting at your
convenience.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,
[Your Name]
3. Follow-up email after interview:
Subject: Follow-Up on [Position Name] Interview at [Company Name]
Dear [Recruiter's Name],

I hope this email finds you well. I wanted to thank you again for the opportunity to interview for the
[Position Name] role at [Company Name]. I appreciated the opportunity to learn more about the
company and the role, and I am even more enthusiastic about the opportunity to join your team.

If there is any additional information that I can provide to assist in the interview process, please do not
hesitate to let me know. I am eager to hear your feedback and discuss the next steps.

Thank you again for your time and consideration. I look forward to the opportunity to join your team.

Best regards,
[Your Name]

4. Thank you email after interview

Subject: Thank You for the [Position Name] Interview at [Company Name]

Dear [Recruiter's Name],

I wanted to take a moment to express my gratitude for the opportunity to interview for the [Position
Name] role at [Company Name]. I appreciate the time you took to meet with me and discuss the
position, and I am impressed by the company's commitment to [Company's Unique Features or
Strengths].

I found the conversation to be both informative and inspiring, and I am even more enthusiastic about
the opportunity to join your team. I am confident that my skills and experience make me a strong
candidate for the position, and I am eager to bring my enthusiasm and dedication to the role.

Once again, thank you for the opportunity to interview. I look forward to hearing from you soon.

Best regards,
[Your Name]
5. Responds to Rejection email
Subject: Feedback on [Position Name] Application at [Company Name]

Dear [Recruiter's Name],

I wanted to thank you for the time you took to consider my application for the [Position Name] role at
[Company Name]. I appreciate the opportunity to learn more about the company and the role, and I am
grateful for the feedback you have provided.

While I am disappointed that I was not selected for the role, I understand that the hiring process is
competitive, and I respect your decision. I would be grateful for any feedback you can provide on my
application or interview performance, as I am always seeking ways to improve and grow as a
professional.

Once again, thank you for your time and consideration. I wish you and the company continued success.

Best regards,
[Your Name]

6. Networking email
Subject: Introduction and Request for Career Advice

Dear [Recipient's Name],

I hope this email finds you well. My name is [Your Name], and I came across your name through my
professional network. I am reaching out to introduce myself and request your assistance in my career
search.

I am a [Job Title or Field] with [Number of Years] years of experience, and I am currently seeking new
opportunities in [Industry or Field]. I am particularly drawn to [Company Name or Specific Role]
because of its reputation for [Company's Unique Features or Strengths].

I would be honored to have the opportunity to learn from your experience and expertise in the field. I
would be grateful if you could share your insights on the job market, your experience working in
[Industry or Field], and any advice or recommendations you have for job seekers like myself.

Thank you for your time and consideration. I look forward to the opportunity to connect and learn
from your experience.

Best regards,
[Your Name]
7. Introduction email
Subject: Introduction and Interest in [Position Name] at [Company Name]

Dear [Recruiter's Name],

I hope this email finds you well. My name is [Your Name], and I came across your company, [Company
Name], through my job search. I am writing to introduce myself and express my interest in the
[Position Name] role that is currently available.

I have [Number of Years] years of experience in [Relevant Field or Industry], and I am confident that
my skills and qualifications would make me a strong candidate for the position. In my previous role(s)
at [Previous Company(ies)], I was responsible for [Key Responsibilities and Achievements].

I am particularly drawn to [Company Name] because of its reputation for [Company's Unique Features
or Strengths]. I would be honored to bring my expertise and enthusiasm to your team and contribute to
the company's continued success.

Thank you for considering my application. I have attached my resume and cover letter for your review.
I look forward to the opportunity to discuss my qualifications in more detail.

Best regards,
[Your Name]

8. Request for letter of recommendation:

Subject: Request for Letter of Recommendation
Dear [Name of Recommender],

I hope this email finds you well. I am writing to kindly request a letter of recommendation from you. I
am currently in the process of applying for [insert job/school/program name] and your endorsement
would be greatly appreciated.

As my [previous boss/colleague/professor], you are well positioned to speak to my [insert relevant

skills/qualifications]. I have greatly valued the time I spent working with you and have learned a great
deal from you. Your support would be incredibly valuable in helping me achieve my goals.

If you are able to write a letter of recommendation, I would be grateful if you could send it directly to
the appropriate contact at [insert company/school/program name] or email it to me by [insert date]. I
have included a copy of my resume and a list of my accomplishments for your reference. If you need
any additional information or have any questions, please let me know.

Thank you in advance for your support. I truly appreciate your help and the time you are taking to
write this letter.

Best regards,
[Your Name]
9. Request Salary Discussion
Subject: Request salary discussion
Dear [Recruiter's Name],

I hope this email finds you well. I wanted to take a moment to express my sincerest gratitude for the
opportunity to join [Company Name] as a [Job Position]. I am thrilled to have been selected and am
eager to contribute my skills and experience to the team.

Before I formally accept the offer, I would like to discuss the salary component of the contract. After
researching the market and considering my qualifications, I believe that my current salary expectations
are slightly higher than what was initially offered. I would appreciate the opportunity to have an open
and honest conversation about this matter.

I understand that salary negotiations can sometimes be sensitive, and I am confident that we can find a
mutually beneficial solution. I have a strong track record of success in my previous roles and I am eager
to bring that same level of dedication and commitment to this new opportunity.

Thank you for considering my request. I look forward to hearing back from you and I hope that we can
move forward with a mutually agreeable contract.

Best regards,
[Your Name]

10. Decline Job Offer

Subject: Regretful Decision to Decline Job Offer
Dear [Recruiter's Name],
I wanted to thank you for offering me the position of [Job Position] at [Company Name]. I appreciate
the time and effort that went into the selection process, and I am grateful for the opportunity to be
considered for this role.

However, after careful consideration, I have decided to decline the offer. While I was impressed with
the company, the team, and the role, I have decided to pursue another opportunity that aligns better
with my long-term career goals.

Please know that this decision was not an easy one, and I regret any inconvenience it may cause. I hope
that we can keep in touch and that our paths may cross again in the future.

Thank you once again for your time and consideration. I wish you and the company all the best in your
future endeavors.

Best regards,
[Your Name]
11. Decline Job Offer
Subject: Regretful Decision to Decline Job Offer
Dear [Recruiter's Name],
I wanted to thank you for offering me the position of [Job Position] at [Company Name]. I appreciate
the time and effort that went into the selection process, and I am grateful for the opportunity to be
considered for this role.

However, after careful consideration, I have decided to decline the offer. While I was impressed with
the company, the team, and the role, I have decided to pursue another opportunity that aligns better
with my long-term career goals.

Please know that this decision was not an easy one, and I regret any inconvenience it may cause. I hope
that we can keep in touch and that our paths may cross again in the future.

Thank you once again for your time and consideration. I wish you and the company all the best in your
future endeavors.

Best regards,
[Your Name]

12. Withdrawal of Job Application

Subject: Withdrawal of Job Application
Dear [Recruiter's Name],

I hope this email finds you well. I am writing to inform you that I have decided to withdraw my
application for the position of [Job Position] at [Company Name].

I would like to thank you for the time and consideration that you have given to my application. I was
impressed with the company, the team, and the role, and I appreciate the opportunity to be considered
for this position.

However, after careful consideration, I have decided to withdraw my application and focus on other
career opportunities that align better with my goals and interests. I apologize for any inconvenience
this may cause, and I hope that we can keep in touch for future opportunities.

Thank you again for your time and consideration. I wish you and the company all the best in your
future endeavors.

Best regards,
[Your Name]
13. Acceptance of Job Offer
Subject: Acceptance of Job Offer
Dear [Recruiter's Name],

I am writing to formally accept the job offer for the position of [Job Position] at [Company Name].
Thank you for extending this opportunity to me, and I am excited to join the team.

I am eager to get started and to bring my skills and experience to the role. I am confident that this
position will provide me with the challenge and growth that I am looking for in my career.

Please let me know if there is any further information that I need to provide or any additional steps I
need to take to finalize my acceptance of the offer. I am available to discuss any details that you may
need from me.

Once again, thank you for the opportunity to join [Company Name]. I am looking forward to a
successful future with the company.

Best regards,
[Your Name]

14. Inquiry on Hiring Process Status

Subject: Inquiry on Hiring Process Status

Dear [Recruiter's Name],

I hope this email finds you well. I wanted to follow up on my application for the [Job Position] at
[Company Name]. I wanted to inquire about the current status of the hiring process and if there has
been any update on my candidacy.

I am still very interested in the position and I am eager to hear back from you. I understand that the
hiring process can take time, and I am happy to be patient. I just wanted to check in and make sure that
everything is still progressing smoothly.

If there is any additional information that I can provide or if you need anything else from me, please let
me know. I am happy to help in any way I can.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,
[Your Name]
15. Submitting required documents and information
Subject: Submission of Required Documents and Information

Dear [Recruiter's Name],

I hope this email finds you well. I am writing to follow up on my application for the [Job Position] at
[Company Name]. I wanted to inquire about the status of my application and let you know that I have
completed and submitted all of the required documents and information that you had requested.

Please find attached to this email all of the necessary forms, including my updated resume, a cover
letter, and any references or certifications that you had requested. If there is anything else that you
need from me, please let me know and I will be happy to provide it.

I am very excited about the opportunity to join the team at [Company Name] and I hope that my
application has been received favorably. I appreciate your time and consideration, and I look forward
to hearing back from you soon.

Thank you again for your assistance. If you have any questions or need any further information, please
don't hesitate to reach out to me.

Best regards,
[Your Name]

Good luck 😊