MS EXCEL

CHAPTER-1
INTRODUCTION TO SPREADSHEET
A worksheet also called spread sheet. It is an electronic sheet made up rows and
columns.
It is use for planning a project or checking financial position of an organization.
Spreadsheet application accepts data. Values and makes relationships between the
data values in a table format consisting of rows and columns.
The first spreadsheet available for the pc was VisiCalc which was a best seller.
VisiCalc was followed by Lotus 123. Finally, the largest selling spread sheet program is
Ms Excel.
SPREADSHEET TERMINOLOGY
When we are working with a spreadsheet package we have to know some spreadsheet
terminology. Such term are given in the following paragraph.
1-WORKSHEET
It is a sheet made up rows and columns. It is use for planning a project or financial
document of an organization. A single worksheet contains 16384 columns and 1048576 rows in
Ms Excel 2007 and 2010.
2-Workbook
Collection of worksheet is known as workbook. A workbook contains default 3 worksheet,
minimum 1, maximum extend 255 defaults setting in a workbook.
3-CHARTSHEET
It is a spreadsheet in a workbook that contains only graph or charts. Chart name contain
chart 1, chart 2, chart 3 etc.
4-ROW
It is a horizontal block of cell that runs through the entire width of the worksheet.
The rows are numbered from top to bottom along the left edge of the worksheet.
The first row number 1, the second 2 and so on. There can be maximum of 1048576 rows in
an Excel 2007 worksheet.
5-COLUMN
It is a vertical block of cell that runs through the entire worksheet. A worksheet contains
16384 columns (A-XFD). The first column is A, the second column is B and so on until we reach
Z. Then come column AA through XFD. The last or (right most) column of the worksheet, XFD is
the 16385 columns.
6-CELL
The intersection of rows and columns to create a box is known as cell.
E g- A1-A is the column heading, 1 is the row heading.
7-FORMULA
Formulas are equation that performs calculation on values in our worksheet. It is an order
of values, names, cell reference, function and operators in a cell together give a new value. A
formula always beginning with equal sign (=).
8-FUNCTION
Functions are predefining formula that take value or values, perform complex calculation by
using a specific value in a particular order to give a result.
ADVANTAGE OF SPREADSHEET
1. In Ms Excel 2007, many built-in functions do the complex calculation easily.
2. Large volume of data can be handling easily.
3. A graphical representation of data is possible. With the help of graph and chart data can
be interpreted easily.
4. Useful information can be imported and exported.
5. If entries are changed the formula automatically calculate the new result.
DISADVANTAGE OF SPREADSHEET
1. It requires very large memory of a computer to perform complicated calculation and
plod draft.
2. It has limited number of rows and columns in one worksheet. If user help more data to
enter than he/ she has to shift data in another worksheet that makes create confusion.
3. It require skilled user because small mistake in formula we give wrong result.
APPLICATION OF SPREADSHEET
Spreadsheets are mainly used to solve complex calculation easily. They can to be use
for graphical representation of large volume of data. So, spreadsheets are use in the
following applications.
1. Budget and for casting
2. Scientific research
3. Financial accounting
4. Income tax and sell tax application
5. Annual reports
6. Sells and purchase application or in business application
7. Statistical analysis database
8. Job estimation and cost accounting
WHAT IS MS EXCEL?
 It is a spreadsheet package use for calculation, business forecasting. It
is the components of Ms Office.
Ms Excel default name is contains book1.
Ms Excel extension name is .xlsx (.xls 2003)
FEATURES OF MS EXCEL 2007
It has a grid of columns and rows into which we can enter number, text etc. Each
box in grid (the intersection of rows and columns) is called a cell. The cell is where
we enter data.
We can perform arithmetical or logical calculation and show the results. Any cell
can contain the results of a calculation perform or any other cell in a spreadsheet.
We can easily change contains of a cell. Moreover, if we change a number
that is use in calculation elsewhere in the spreadsheet, the calculation is done
automatically.
We may customize the appearance of the sheet very similar to the flexibility of a
word processor which makes our data easy to read.
We can plod a wide verity of graph, displaying data in an easy to identify.
HOW TO OPEN MS EXCEL?
Click on the start button present on the task bar.
Select the run option from the start menu. The run dialogue box is display.
Type Excel in the open text box.
Click on the ok button.
HOW TO CREATE A NEW WORK BOOK?
Click on the office button.
Select the New option from the office menu. New dialogue box is display.
Select the blank workbook icon from the blank and recent group.
Click on the Create button.
SAVING A WORKBOOK
Click on the office button.
Select the save option from the office menu. The Save as dialogue box is display.
Click on the Save in button and select the location we want to save the workbook.
Type the file name in the File name text box.
Click on the save button.
CLOSING A WORKBOOK
Click on the office button.
Select the close option from the office menu.
TO OPEN AN EXISTING WORKBOOK
Click on the office button. Select the open option from the office menu or quick
access tool bar. The open dialogue box is display.
Click on the Look in button and select the location we want to open an existing
workbook.
Select the file name or type the file name in the file name text box.
Click on the open button.