Accessing

IRIS

In this chapter:
Opening IRIS
Post Login
Exiting IRIS
Forgot Password
IRIS Security

Accessing IRIS Idaho’s Immunization Reminder Information System 3.1

 Opening IRIS

To access the IRIS Web site, do the following:

1. Open your Internet browser. To open your browser, locate the browser icon on your
computer’s desktop (screen with program icons). For example, the browser icon for
Microsoft® Internet Explorer looks like this: Once you have located the icon, double
click on it with your left mouse button.
2. Type in the URL for the Idaho Immunization Reminder Information System:
https://iris.dhw.idaho.gov/ in the address box at the top of the browser, or you can select
File and Open.

Note: Depending on your browser, you may receive one or more security/certificate
warnings before the browser will open the site. Accept any warnings regarding secure
connections or security certificates. Internet Explorer will give you the option of turning off
these warnings for future use.

3.2 Idaho’s Immunization Reminder Information System Accessing IRIS

Request IRIS Account

IRIS user accounts are managed by the IRIS Help Desk. New user accounts must be
requested by completing an online account request form. A link to the forms is provided on the
IRIS Login page shown. To request, do the following:
1. Proceed to the Login Page as shown in Opening IRIS section below.
2. In the REQUEST AN ACCOUNT section click on the link that applies to your access
need.
3. Complete the required fields.
4. Press Submit.

The IRIS Help Desk will send your user account information if access to IRIS is granted.

You will be able to maintain your individual user account contact information, security questions
and password in IRIS. This chapter providers instructions on how to maintain your account.

Accessing IRIS Idaho’s Immunization Reminder Information System 3.3

 Note: Each person that will be accessing IRIS is required to have their own individual
username and password. IRIS user accounts cannot be shared.

User Roles
IRIS is set up to accommodate a variety of user types. Each user will have access to certain
features in the application based on the role that is assigned. The roles or levels of access for
IRIS are hierarchical as follows:

1. Medical Director or Equivalent: This role is responsible for reviewing and submitting VFC
Re-enrollment forms to the Idaho Immunization Program. For more information on VFC Re-
enrollment, refer to Chapter 15 of this manual. They also can access all the functions of the
Administrative User role described below.

2. Administrative User: This is the main contact for IRIS within the health care organization.
The administrative user is responsible for the maintenance of all organization specific
information including addresses and contact information and clinician list. The
administrative user is also primarily responsible for inventory accountability including
vaccine ordering, wastage, returns, and doses administered. They also can access all the
functions of the Standard User role described below.

3. Standard User: This is the primary user of IRIS. The standard user manages patient
demographic information and immunizations history. This role can also generate patient
specific and organizational level reports. Examples of organizational level reports in IRIS
include reminder/recall reports, AFIX Assessment reports and Ad Hoc reports.

4. Pharmacist User: This role may be assigned to a pharmacist authorized to administer

immunizations. This role provides access to similar functionality as a Standard User in IRIS.

5. School or Childcare User: This role has read only access to view students in IRIS. The
school user can run school reports and assess the students’ eligibility for school
admission/childcare attendance. For more information on School/Childcare Users, refer to
Chapter 14 of this manual.

5. Reports Only User: This role has read only access to view patient immunization histories
and includes the capability to run reports. The Reports Only role is appropriate for
individuals within an organization that do not need full access to IRIS.

3.4 Idaho’s Immunization Reminder Information System Accessing IRIS

Login to IRIS

1. Once an IRIS user account is requested and access is given, you may Login to IRIS
2. On the login page enter your Username and Password, and click the Login button.

User accounts set up with access to one organization will be taken to the IRIS Home page
shown below.

User accounts set up with access to more than one organization will be taken to the
Select Organization screen within the portal shown below. To Login to IRIS, select an
organization name from the list.

Accessing IRIS Idaho’s Immunization Reminder Information System 3.5

 Post Login

Once in IRIS, you may access the Select Organization screen in the portal to switch
organizations or manage your user account.

To do this, simply click the Manage Access/Account link at the top of the screen in IRIS.

For more information on the functions available on the Select Organization screen, refer to the
Managing Users and Organizations and Managing My Account chapters of this manual
(Chapters 6 and 7 respectively).

Exiting IRIS

To exit from the IRIS application, press the logout button on the IRIS menu bar at the top of the
screen. You may logout this way from most screens within IRIS.

Within the Select Organization Screen the logout hyperlink can be found within menu groups on
the left, as seen in the screenshot below.

3.6 Idaho’s Immunization Reminder Information System Accessing IRIS

Forgot Password?

IRIS now allows users to reset their own password without the assistance if the IRIS Help Desk.
In order to reset your own password, you will need to have an email address and established
security questions on your user account. Refer to Chapter 7 Managing My Account for
information on entering an email address and establishing security questions for your user
account.

1. If you need to reset your password, click the ‘Forgot Password?’ button on the IRIS
login page.

2. Enter your Username, and Email Address associated with your user account.

3. Click the ‘Submit’ button.

Accessing IRIS Idaho’s Immunization Reminder Information System 3.7

 4. A message, ‘A password reset link has been sent to the email address associated
with this account and will be active for 24 hours.’ will display when the request has
been submitted.
5. Open the email associated with the user account. The email will include a link to reset
your password. The link will be active for 24 hours. To reset your password, click the link
in the email.
6. The link will take you to a screen in IRIS where one of your security questions will be
displayed.

7. Enter the answer to the security question. Answers are not case-sensitive.
8. Click the ‘Submit’ button.

You will have three attempts to correctly answer security questions. Your account and
password reset will be locked after the third invalid attempt.

9. After correctly answering your security question, the Change My Password screen will
display. Type your new password, then confirm your new password.

3.8 Idaho’s Immunization Reminder Information System Accessing IRIS

 10. Click the ‘Save’ button. To login to IRIS, click the IRIS link under Applications menu
group o on the left menu

11. The page that will show next is determined by how your account is set up.

User accounts set up with access to a single organization will be taken to the IRIS
Home page for that organization, shown below.

User accounts set up with access to more than one organization will be taken to
the Select Organization screen in the portal shown below. To Login to IRIS,
select an organization name from the list.

Accessing IRIS Idaho’s Immunization Reminder Information System 3.9

 IRIS Security
For security reasons, your session with IRIS will time out after designated lengths of time. Data
that was entered and saved prior to the time out will not be lost.

IRIS will automatically log out a user after 30 minutes of inactivity. At this point, you must re-
login to IRIS. Additional IRIS Security items include:

Your account will be disabled after 60 days of inactivity.

Your account will be disabled after 3 unsuccessful login attempts. You can use the
Forgot Password feature to request a password reset. Your account must have an
email address and established security questions and answers to use the automated
password reset.

Your account will be locked after 3 unsuccessful attempts to answer a security challenge
question during an automated password reset request.

If your account becomes locked, you must contact the IRIS help desk at
[email protected] to have it reset.

A new password is required every 90 days.

Note: Each person that will be accessing IRIS is required to have their own individual username
and password. IRIS user accounts cannot be shared.

3.10 Idaho’s Immunization Reminder Information System Accessing IRIS