GL Master Data -FS00

Creation of GL's FS00

Path in SAP

Step 1:- On the Edit G/L Account Centrally screen, update the following entries:

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1. G/L Account:- Enter the account number of the G/L account that is being created
2. Company code:- Enter Company code ID Key.
3. Choose to Create icon to create a new General ledger Account.

Step 2:- After clicking on Create icon, update the following fields

 Under Type /Description

Under Control in Chart of accounts

1.Account Group The account group determines which number interval the account must be GL account to be created. Click the drop-d

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2.P&L statement account type and Balance sheet account As per the type of G/L Account you are creating select either the P&

Ex: Rent Account Profit & Loss Account

Cash Account Balance sheet Account
Commission Paid Account Profit & Loss Account
Commission Payable account Balance sheet Account
Commission Receivable Account Balance sheet Account
Commission Received Account Profit & Loss Account

Under Description
3.Short text:- Enter the Short description of the GL Account

4.G/L acct long text:- Enter the long description of the GL Account.

Under Consolidation data in chart of accounts

5.Trading partner:–  Trading Parting partner is used to prepare consolidated financial statements.
unt to be created. Click the drop-down menu and select the appropriate account group for the GL account.

This Account group seen in T Code OBD4

u are creating select either the P&L Statement Acct or the Balance Sheet Account radio button
 Control Data

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Account control in Company Code:-

1.Account currency:- Update the currency in which the account will be managed.

2.Only balances in local currency

If this field is flagged, any document currency can be used with this account.
Set the indicator in cash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation a

3.Exchange Rate Difference Key This key specifies where exchange rate variances will be posted to.
4.Valuation group A valuation group can include a number of different general ledger accounts. The exchange rate is determ
5.Tax category This field is used to decide whether you want to use the account for tax relevant postings, if not leave th

6.Posting without tax allowed:- Select the box if posting for the accounts is without tax.

7.Recon account for account type

Reconciliation accounts are used in sub ledgers such as Assets, AR, AP. Direct posting to these GLs are not possible.

8.Alternative Account Number The alternate account number is a free field and can be used as per business need. Generally

9.Account Managed in External system Relavent incase of distributed scenario

10.Inflation Key Enter a key only if you use the Inflation Accounting solution for Financial Accounting (FI) and you want to adjust this acc
Otherwise, leave the field blank.

11.Tolerance Group Tolerance groups fields checks maximum percentage or absolute amount that can be written off during o

We can seen Tolerance group in OBA5

Account Management in Company code

12.Open Item Management
>If an account is tracked for its following process than Open Item Managed is ticked i.e.
>Tax Payable GL keeps accumulating postings from sales transactions and at the end of the period cumulated tax is paid to the
>Ultimately Tax Payable Account becomes Zero. Similarly GR/IR Clearing Account, Bank Incoming/Outgoing Accounts etc.
Eg: For Commission Receivable A/c -----> Have Open Item management
For Commission payable A/c -----> Have Open Item management

13.Line Item Display

>If you want to see line items in SAP reports for an accounts in transaction code FBL3N You have to select this tick.
>This tick is not selected in case where huge postings take place and are not actually posted for any business process or action
>One example of this would “ZERO BALANCING ACCOUNT” which is required for document splitting

14.Sort key:
>When a document is posted, field ‘assignment’ gets auto populated with some data. Sort key maintained in GL master decide

15.Authorization group:
>This is used when you want to allow only certain employees to have access to GL master (change, display) and can post the d

16.Accounting clerk:
>Person responsible to keep track of all the postings in the GL account. It’s his/her responsibility to maintain the GL master an

Joint Venture data in Company Code

17.Recovery Indicator
>In global companies that belong to joint ventures, incurred costs are usually shared among different recovery indicators whic
You can define recovery indicators at three different levels:
o Document type
  You can assign a recovery indicator to each document type for the
  credit side and for the debit side. These recovery indicators are
  internal recovery indicators and are defined in a separate system
  table.
o Cost element (primary and secondary)
nnot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.

be posted to.
ts. The exchange rate is determined from the foreign currency total when the valuation is carried out.
evant postings, if not leave the field blank.

to these GLs are not possible. Transactions to these GLs comes from sub ledgers.

per business need. Generally it is used to map with legacy account numbers.

FI) and you want to adjust this account for inflation.

hat can be written off during open item clearing.

een Tolerance group in OBA5

od cumulated tax is paid to the tax authorities and posting is made in the same GL.
g/Outgoing Accounts etc.

e to select this tick.

any business process or action.

maintained in GL master decides what data should get populated in assignment field. E.g. Posting date, document date, purchase order num

ge, display) and can post the document using this GL account.

to maintain the GL master and clear the balances whenever needed.

erent recovery indicators which can then be dealt with in different ways using the periodic settlement program.
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Account control in Company Code:-

1.Account currency:- Update the currency in which the acco

2.Only balances in local currency

If this field is flagged, any document currency can b
Set the indicator in cash discount clearing account

3.Exchange Rate Difference Key

4.Valuation group A valuation group can include a number
5.Tax category This field is used to decide whether you

6.Posting without tax allowed:- Select the box if posting for t

7.Recon account for account type

Reconciliation accounts are used in sub ledgers suc

8.Alternative Account Number The alternate account numb

9.Account Managed in External system

10.Inflation Key Enter a key only if you use the Inflation Accou
Otherwise, leave the field blank.

11.Tolerance Group Tolerance groups fields checks maximum

Account Management in Company code

 12.Open Item Management
>If an account is tracked for its following process than Open I
>Tax Payable GL keeps accumulating postings from sales tran
>Ultimately Tax Payable Account becomes Zero. Similarly GR/
Eg: For Commission Receivable A/c -----> Have Open It
For Commission payable A/c -----> Have Open Item

13.Line Item Display

>If you want to see line items in SAP reports for an accounts i
>This tick is not selected in case where huge postings take pla
>One example of this would “ZERO BALANCING ACCOUNT” w

14.Sort key:
ment date, purchase order number etc. >When a document is posted, field ‘assignment’ gets auto po

15.Authorization group:
>This is used when you want to allow only certain employees

16.Accounting clerk:
>Person responsible to keep track of all the postings in the GL

Joint Venture data in Company Code

17.Recovery Indicator
>In global companies that belong to joint ventures, incurred c
You can define recovery indicators at three different levels:
o Document type
  You can assign a recovery indicator to each document type f
  credit side and for the debit side. These recovery indicators
  internal recovery indicators and are defined in a separate sy
  table.
o Cost element (primary and secondary)
 Control Data

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he currency in which the account will be managed.

, any document currency can be used with this account.

ash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation accounts for customers or vendors. Setting it

This key specifies where exchange rate variances will be posted to.
 n group can include a number of different general ledger accounts. The exchange rate is determined from the foreign currency total when
is used to decide whether you want to use the account for tax relevant postings, if not leave the field blank.

- Select the box if posting for the accounts is without tax.

nts are used in sub ledgers such as Assets, AR, AP. Direct posting to these GLs are not possible. Transactions to these GLs comes from sub

The alternate account number is a free field and can be used as per business need. Generally it is used to map with legacy account numb

Relavent incase of distributed scenario

only if you use the Inflation Accounting solution for Financial Accounting (FI) and you want to adjust this account for inflation.
leave the field blank.

 groups fields checks maximum percentage or absolute amount that can be written off during open item clearing.

We can seen Tolerance group in OBA5

following process than Open Item Managed is ticked i.e.
ating postings from sales transactions and at the end of the period cumulated tax is paid to the tax authorities and posting is made in the
nt becomes Zero. Similarly GR/IR Clearing Account, Bank Incoming/Outgoing Accounts etc.
eivable A/c -----> Have Open Item management
able A/c -----> Have Open Item management

n SAP reports for an accounts in transaction code FBL3N You have to select this tick.
e where huge postings take place and are not actually posted for any business process or action.
ERO BALANCING ACCOUNT” which is required for document splitting

field ‘assignment’ gets auto populated with some data. Sort key maintained in GL master decides what data should get populated in assign

allow only certain employees to have access to GL master (change, display) and can post the document using this GL account.

ack of all the postings in the GL account. It’s his/her responsibility to maintain the GL master and clear the balances whenever needed.

ng to joint ventures, incurred costs are usually shared among different recovery indicators which can then be dealt with in different ways u
ors at three different levels:

cator to each document type for the

de. These recovery indicators are
nd are defined in a separate system
ustomers or vendors. Setting it in all other instances is optional.
he foreign currency total when the valuation is carried out.

to these GLs comes from sub ledgers.

map with legacy account numbers.

es and posting is made in the same GL.

should get populated in assignment field. E.g. Posting date, document date, purchase order number etc.

ng this GL account.

lances whenever needed.

e dealt with in different ways using the periodic settlement program.

 Create Bank Interest

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Under Control document Creation in Company code

1.Field Status Group

>The field status group controls what fields are kept as Required, optional, display, and hidden during postings for an accoun
>It shall be analysed carefully what fields should be available for postings.

2.Post Automatically Only If this field is ticked, the account cannot be posted manually.

3.Supplement Auto Postings

>If this field is set, a ‘post automatically only’ account can have additional characteristics such as profit center or cost center a

4.Recn. Acct. Ready for Input It determines that the reconciliation account is ready for input when posting a document.

Under Bank/financial details in Company code

5.Planning level This field is used to classify the account’s activity in cash management

6.Relevant to cash flow Relevant to cash flow field  determines that the GL account is a cash flow account

7.House bank    click the drop-down menu and select if an account is an Indicator for the company bank

8.Account ID   Account ID field determines  House Banks of account

Under Intrest caluculate information in Company code

9. Interest indicator:- Click on the dropdown button and select the interest calculation indicator if the account is to be included

10.Interest calc. Frequency Click the drop button and select Interest calc. Frequency if the interest is to be calculated auto

 11.Key date of the last int. calc Click the drop button and select the Key date of the last int. calc, that the date of the last time the interest

12.Date of last interest run The date of the last interest run  calculation for this account

 Click on the Save icon to save the configured entries.

during postings for an account. User happiness comes with minimum visible fields during postings.

 profit center or cost center and these fields can be filled or updated manually during posting.

when posting a document.

cash flow account

ompany bank
if the account is to be included in automatic interest calculation.

nterest is to be calculated automatically for this account  at intervals

e date of the last time the interest calculation program processed for this account.