Student Guide

Oil Record Book Ensuring Compliance

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Student Guide Introduction

1. The aim of this training seminar is to present you the way to record activities
relative to machinery space operations in the Oil Record Book Part I (ORB I) and to
cargo operations Oil Record Book Part II (ORB II).

Introduction

2. This guide provides useful information and instructions for ORB I and ORB II.

Oil Record Book Part I

3. According to MARPOL Annex I Regulation 17 ORB I (Machinery space

operations):

a. Every oil tanker of 150 gross tonnage and above and every ship of 400
gross tonnage and above other than an oil tanker shall be provided with an ORB I
(Machinery space operations). The ORB I, whether as a part of the ship’s official log-
book or otherwise, shall be in the form specified in Appendix III to Annex I.

b. The ORB I shall be completed on each occasion, on a tank-to-tank basis

if appropriate, whenever any of the following machinery space operations takes place
in the ship:

(1) ballasting or cleaning of oil fuel tanks;

(2) discharge of dirty ballast or cleaning water from oil fuel tanks;

(3) collection and disposal of oil residues (sludge and other oil
residues);

(4) discharge overboard or disposal otherwise of bilge water which

has accumulated in machinery spaces; and

(5) bunkering of fuel or bulk lubricating oil.

c. In the event of such discharge of oil or oily mixture as is referred to in

regulation 4 of Annex I or in the event of accidental or other exceptional discharge of
oil not excepted by that regulation, a statement shall be made in the ORB I of the
circumstances of, and the reasons for, the discharge.

d. Each operation described in the above paragraph 3.b. shall be fully

recorded without delay in the ORB I, so that all entries in the book appropriate to that

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operation are completed. Neatly filled in and signed by the officer responsible for the
specific operation and countersigned by the Chief Engineer. As per CSM MSOPR-
11.2, all entries made into the ORB I, related to the OWS, shall be made and signed
by the Chief Engineer. Each page shall be signed on completion at the bottom, by the
vessel’s Master.

e. Any failure of the oil filtering equipment shall be recorded in the ORB I.

f. The ORB I shall be kept in such a place as to be readily available for

inspection at all reasonable times and shall be kept on board the ship. It shall be
preserved for a period of three years after the last entry has been made.

g. The competent authority of the Government of a Party to the present

Convention may inspect the ORB I on board any ship to which Annex I applies while
the ship is in its port or offshore terminals and may make a copy of any entry in that
book and may require the master of the ship to certify that the copy is a true copy of
such entry. Any copy so made which has been certified by the master of the ship as a
true copy of an entry in the ship’s ORB I shall be made admissible in any judicial
proceedings as evidence of the facts stated in the entry. The inspection of an ORB I
and the taking of a certified copy by the competent authority under this paragraph shall
be performed as expeditiously as possible without causing the ship to be unduly
delayed.

4. When making entries in the ORB I, the date, operational code and item number
shall be inserted in the appropriate columns and the required particulars shall be
recorded chronologically in the blank spaces.

5. The ORB I contains many references to oil quantity. The limited accuracy of
tank measurement devices, temperature variations and clingage will affect the
accuracy of these readings. The entries in the ORB I should be considered accordingly.

6. In the event of accidental or other exceptional discharge of oil, statement shall

be made in the ORB I of the circumstances of, and the reasons for, the discharge.

List of Codes and Items to be Recorded in ORB I

7. The Codes and Items to be recorded in ORB I are as follow with the Code Letter
being in parenthesis and the Item Number following underneath:

(A) Ballasting or cleaning of oil fuel tanks

1 Identity of tank(s) ballasted.

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2 Whether cleaned since they last contained oil and, if not, type of oil
previously carried.

3 Cleaning process:

.1 position of ship and time at the start and completion of cleaning;

.2 identify tank(s) in which one or another method has been

employed (rinsing through, steaming, cleaning with chemicals; type and quantity of
chemicals used, in cubic metres);

.3 identity of tank(s) into which cleaning water was transferred.

4 Ballasting:

.1 position of ship and time at start and end of ballasting;

.2 quantity of ballast if tanks are not cleaned, in cubic metres.

(B) Discharge of dirty ballast or cleaning water from oil fuel tanks referred to
under section (A)

5 Identity of tank(s).

6 Position of ship at start of discharge.

7 Position of ship on completion of discharge.

8 Ship’s speed(s) during discharge.

9 Method of discharge:

.1 through 15 ppm equipment;

.2 to reception facilities.

10 Quantity discharged, in cubic metres.

(C) Collection and disposal of oil residues (sludge and other residues)

11 Collection of oil residues.

Quantities of oil residues (sludge and other oil residues) retained on

board. The quantity should be recorded weekly: (This means that the quantity must be
recorded once a week even if the voyage lasts more than one week)

.1 identity of tank(s)

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.2 capacity of tank(s) m3

.3 total quantity of retention m3

12 Methods of disposal of residue.

State quantity of oil residues disposed of, the tank(s) emptied and the
quantity of contents retained in cubic metres:

.1 to reception facilities (identify port);

.2 transferred to another (other) tank(s) (indicate tank(s) and the total

content of tank(s));

.3 incinerated (indicate total time of operation);

.4 other method (state which).

(D) Non-automatic discharge overboard or disposal otherwise of bilge water

which has accumulated in machinery spaces

13 Quantity discharged or disposed of, in cubic metres.

14 Time of discharge or disposal (start and stop).

15 Method of discharge or disposal:

.1 through 15 ppm equipment (state position at start and end);

.2 to reception facilities (identify port);

.3 transfer to slop tank or holding tank (indicate tank(s); state

quantity retained in tank(s), in cubic metres).

(E) Automatic discharge overboard or disposal otherwise of bilge water which

has accumulated in machinery spaces

16 Time and position of ship at which the system has been put into
automatic mode of operation for discharge overboard, through 15 ppm equipment.

17 Time when the system has been put into automatic mode of operation
for transfer of bilge water to holding tank (identify tank).

18 Time when the system has been put into manual operation.

(F) Condition of the oil filtering equipment

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19 Time of system failure.

20 Time when system has been made operational.

21 Reasons for failure.

(G) Accidental or other exceptional discharges of oil

22 Time of occurrence.

23 Place or position of ship at time of occurrence.

24 Approximate quantity and type of oil.

25 Circumstances of discharge or escape, the reasons therefor and general

remarks.

(H) Bunkering of fuel or bulk lubricating oil

.1 Place of bunkering.

.2 Time of bunkering.

.3 Type and quantity of fuel oil and identity of tank(s) (state quantity
added, in tonnes, and total content of tank(s)).

.4 Type and quantity of lubricating oil and identity of tank(s) (state

quantity added, in tonnes, and total content of tank(s)).

(I) Additional operational procedures and general remarks

8. ANNEX I of this guide contains IMO MEPC.1/Circ.736/Rev.2, to help you

understand how each activity should be recorded.

Oil Record Book Part II

9. Every oil tanker of 150 gross tonnage and above shall be provided with ORB II
to record relevant cargo/ballast operations. Such a tanker shall also be provided with
ORB I, to record relevant machinery space operations.

10. When making entries in the ORB II, the date, operational code and item number
shall be inserted in the appropriate columns and the required particulars shall be
recorded chronologically in the blank spaces.

11. Each completed operation shall be signed for and dated by the officer in charge.
Each completed page shall be countersigned by the master of the ship.

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12. In respect of the oil tankers engaged in specific trades in accordance with
regulation 2.5 of Annex I of MARPOL 73/78, appropriate entry in the ORB II shall be
endorsed by the competent port State authority.

13. The ORB II contains many references to oil quantity. The limited accuracy of
tank measurement devices, temperature variations and clingage will affect the
accuracy of these readings. The entries in the ORB II should be considered
accordingly.

14. In the event of accidental or other exceptional discharge of oil, a statement shall
be made in the ORB II of the circumstances of, and the reasons for, the discharge.

15. Any failure of the oil discharge monitoring and control system shall be noted in
the ORB II.

16. The ORB II shall be kept in such a place as to be readily available for inspection
at all reasonable times and, except in the case of unmanned ships under tow, shall be
kept on board the ship. It shall be preserved for a period of three years after the last
entry has been made.

17. The competent authority of the Government of a Party to the Convention may
inspect the ORB II on board the ship to which this Annex applies while the ship is in its
port or offshore terminals and may make copy of any entry in that book and may require
the master of the ship to certify that the copy is a true copy of such entry. Any copy so
made which has been certified by the master of the ship as a true copy of an entry in
the ORB II shall be made admissible in any juridicial proceedings as evidence of the
facts stated in the entry. The inspection of an ORB II and taking of a certified copy by
the competent authority under this paragraph shall be performed as expeditiously as
possible without causing the ship to be unduly delayed.

List of Items to be recorded in ORB II

18. The Codes and Items to be recorded in ORB II are as follow with the Code Letter
being in parenthesis and the Item Number following underneath:

(A) Loading of oil cargo

1 Place of loading.

2 Type of oil loaded and identity of tank(s).

3 Total quantity of oil loaded (state quantity added, in cubic metres, at 15°C
and the total content of tank(s), in cubic metres).

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(B) Internal transfer of oil cargo during voyage

4 Identity of tank(s):

.1 from:

.2 to: (state quantity transferred and total quantity of tank(s), in cubic

metres).

5 Was (were) the tank(s) in 4.1 emptied? (If not, state quantity retained, in
cubic metres.)

(C) Unloading of oil cargo

6 Place of unloading.

7 Identity of tank(s) unloaded.

8 Was (were) the tank(s) emptied? (If not, state quantity retained, in cubic
metres.)

(D) Crude oil washing (COW tankers only)

(To be completed for each tank being crude oil washed)

9 Port where crude oil washing was carried out or ship’s position if carried
out between two discharge ports.

10 Identity of tank(s) washed.

11 Number of machines in use.

12 Time of start of washing.

13 Washing pattern employed.

14 Washing line pressure.

15 Time washing was completed or stopped.

16 State method of establishing that tank(s) was (were) dry.

17 Remarks.

(E) Ballasting of cargo tanks

18 Position of ship at start and end of ballasting.

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19 Ballasting process:

.1 identity of tank(s) ballasted;

.2 time of start and end;

.3 quantity of ballast received. Indicate total quantity of ballast for

each tank involved in the operation, in cubic metres.

(F) Ballasting of dedicated clean ballast tanks (CBT tankers only)

20 Identity of tank(s) ballasted.

21 Position of ship when water intended for flushing, or port ballast was
taken to dedicated clean ballast tank(s).

22 Position of ship when pump(s) and lines were flushed to slop tank.

23 Quantity of the oily water which, after line flushing, is transferred to the
slop tank(s) or cargo tank(s) in which slop is preliminarily stored (identify tank(s)). State
total quantity, in cubic metres.

24 Position of ship when additional ballast water was taken to dedicated

clean ballast tank(s).

25 Time and position of ship when valves separating the dedicated clean
ballast tanks from cargo and stripping lines were closed.

26 Quantity of clean ballast taken on board, in cubic metres.

(G) Cleaning of cargo tanks

27 Identity of tank(s) cleaned.

28 Port or ship’s position.

29 Duration of cleaning.

30 Method of cleaning.

31 Tank washings transferred to:

.1 reception facilities (state port and quantity, in cubic metres);

.2 slop tank(s) or cargo tank(s) designated as slop tank(s) (identify

tank(s); state quantity transferred and total quantity, in cubic metres).

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(H) Discharge of dirty ballast

32 Identity of tank(s).

33 Time and position of ship at start of discharge into the sea.

34 Time and position of ship on completion of discharge into the sea.

35 Quantity discharged into the sea, in cubic metres.

36 Ship’s speed(s) during discharge.

37 Was the discharge monitoring and control system in operation during the
discharge?

38 Was a regular check kept on the effluent and the surface of the water in
the locality of the discharge?

39 Quantity of oily water transferred to slop tank(s) (identify slop tank(s)).

State total quantity, in cubic metres.

40 Discharged to shore reception facilities (identify port and quantity

involved, in cubic metres).

(I) Discharge of water from slop tanks into the sea

41 Identity of slop tanks.

42 Time of settling from last entry of residues, or

43 Time of settling from last discharge.

44 Time and position of ship at start of discharge.

45 Ullage of total contents at start of discharge.

46 Ullage of oil/water interface at start of discharge.

47 Bulk quantity discharged in cubic metres and rate of discharge in

m3/hour.

48 Final quantity discharged in cubic metres and rate of discharge in

m3/hour.

49 Time and position of ship on completion of discharge.

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50 Was the discharge monitoring and control system in operation during the
discharge?

51 Ullage of oil/water interface on completion of discharge, in metres.

52 Ship’s speed(s) during discharge.

53 Was a regular check kept on the effluent and the surface of the water in
the locality of the discharge?

54 Confirm that all applicable valves in the ship’s piping system have been
closed on completion of discharge from the slop tanks.

(J) Disposal of residues and oily mixtures not otherwise dealt with

55 Identity of tank(s).

56 Quantity disposed of from each tank. (State the quantity retained, in cubic
metres.)

57 Method of disposal:

.1 to reception facilities (identify port and quantity involved);

.2 mixed with cargo (state quantity);

.3 transferred to (an)other tank(s) (identify tank(s); state quantity

transferred and total quantity in tank(s), in cubic metres); and

.4 other method (state which); state quantity disposed of, in cubic

metres.

(K) Discharge of clean ballast contained in cargo tanks

58 Position of ship at start of discharge of clean ballast.
59 Identity of tank(s) discharged.

60 Was (were) the tank(s) empty on completion?

61 Position of ship on completion if different from 58.

62 Was a regular check kept on the effluent and the surface of the water in
the locality of the discharge?

(L) Discharge of ballast from dedicated clean ballast tanks (CBT tankers only)

63 Identity of tank(s) discharged.

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64 Time and position of ship at start of discharge of clean ballast into the
sea.

65 Time and position of ship on completion of discharge into the sea.

66 Quantity discharged, in cubic metres:

.1 into the sea; or

.2 to reception facility (identify port).

67 Was there any indication of oil contamination of the ballast water before
or during discharge into the sea?

68 Was the discharge monitored by an oil content meter?

69 Time and position of ship when valves separating dedicated clean ballast
tanks from the cargo and stripping lines were closed on completion of deballasting.

(M) Condition of oil discharge monitoring and control system

70 Time of system failure.

71 Time when system has been made operational.

72 Reasons for failure.

(N) Accidental or other exceptional discharges of oil

73 Time of occurrence.

74 Port or ship’s position at time of occurrence.

75 Approximate quantity, in cubic metres, and type of oil.

76 Circumstances of discharge or escape, the reasons therefor and general

remarks.

(O) Additional operational procedures and general remarks

TANKERS ENGAGED IN SPECIFIC TRADES

(P) Loading of ballast water

77 Identity of tank(s) ballasted.

78 Position of ship when ballasted.

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79 Total quantity of ballast loaded in cubic metres.

80 Remarks.

(Q) Re-allocation of ballast water within the ship

81 Reasons for re-allocation.

(R) Ballast water discharge to reception facility

82 Port(s) where ballast water was discharged.

83 Name or designation of reception facility.

84 Total quantity of ballast water discharged in cubic metres.

85 Date, signature and stamp of port authority official.

Annex I of ORB Student Guide: MEPC.1/Circ.736/Rev.2 dated 6 October 2011

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 4 ALBERT EMBANKMENT LONDON SE1 7SR
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MEPC.1/Circ.736/Rev.2
6 October 2011

GUIDANCE FOR THE RECORDING OF OPERATIONS IN THE ORB I– MACHINERY SPACE

OPERATIONS (ALL SHIPS)

1 The Marine Environment Protection Committee, at its sixty-second session, (11 to 15

July 2011), approved a revised text of the Guidance for recording of operations in the ORB I– Machinery
space operations (all ships) (MEPC 62/24, paragraph 7.23), set out in the annex.

2 The Guidance is intended to facilitate compliance with MARPOL requirements on

board ships by providing advice to crews on how to record the various operations in the Oil Record
Book by using the correct codes and item numbers in order to ensure a more uniform port State
control procedure.

3 Administrations of Parties to MARPOL are invited to encourage implementation of the annexed

Guidance for use aboard ships flying their flags and to disseminate it among all stakeholders
including ship operators, surveyors and port State control officers.

4 This circular revokes MEPC.1/Circ.736/Rev.1.

***
 MEPC.1/Circ.736/Rev.2
Annex, page 1

ANNEX

GUIDANCE FOR RECORDING OF OPERATIONS IN THE OIL RECORD BOOK PART I

– MACHINERY SPACE OPERATIONS (ALL SHIPS)

General Guidance

This guidance only includes sections C to I.

Operations should be recorded in chronological order as they have been executed
on board.
Dates should be entered in dd-MONTH-yyyy format, e.g. 16-MAR-2009.
Incineration or landing ashore of oily garbage and used filters should be recorded in the
Garbage Record Book only.
All Entries are to be made and signed by the officer or officers in charge of the operations
concerned and each completed page shall be signed by the master of the ship.
Do not leave any full lines empty between successive entries.
If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately
be struck through with a single line in such a way that the wrong entry is still legible. The wrong
entry should be signed and dated, with the new corrected entry following.
Tank nomenclature should be recorded as per the format noted within the International
Oil Pollution Prevention Certificate (IOPPC).
Recording of quantities retained in bilge water holding tanks listed under section 3.3 of
the IOPPC is voluntary and not required by the Convention.
The recording of general maintenance of items pertaining to the OWS remains voluntary
and is not required to be recorded in the ORB.

Usage of code C.11: Collection of oil residues (sludge)

Example #1

Weekly inventory of oil residues (sludge) tanks (tank listed under item 3.1 in the Supplement to the
IOPPC)

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 11.1 [Name of sec 3.1 Tank & Designation]
11.2 xx m3
11.3 xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
dd-MONTH-yyyy C 11.1 [Name of sec 3.1 Tank & Designation]
11.2 xx m3
11.3 xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
 MEPC.1/Circ.736/Rev.2
Annex, page 2

Example #2

Recording of oil residue (sludge) collected by manual operation in oil residue (sludge) tank (tank
listed under item 3.1 in the Supplement to the IOPPC)*

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 11.1 [Name of sec 3.1 Tank & Designation]
11.2 xx m3
11.3 xx m3
11.4 xx m3 collected from [identification of source]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Operator initiated manual collection where oil residue (sludge) is transferred (transfer
with a pump) into the oil residue (sludge) tank(s). Examples of such operations could be:

1. Collection of oil residue (sludge) from fuel oil separator drain tanks.
2. Collection of oil residue (sludge) by draining engine sump tanks.
3. Adding fuel oil to an oil residue (sludge) tank (all content of a sludge tank is
considered sludge).
4. Collection of sludge from bilge water holding tanks – in this case a disposal
entry for bilge water is also needed.

*
Use of Code Item Number C 11.4 only becomes applicable in accordance with MARPOL Annex I amendments
which enter into force on 1 January 2011 (resolution MEPC.187(59)).

Usage of code C.12: Disposal or Transfer of oil residues (sludge)

Example #3

Disposal of oil residue (sludge) via shore connection

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.1 xx m3 sludge from [Name of sec 3.1 Tank & Designation],
xx m3 retained,
to "identity or name of sludge receiver, i.e. barge, tank truck or
shore facility" during port stay (Name of Port)
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Ships' masters should obtain from the operator of the reception facilities, which includes
barges and tank trucks, a receipt or certificate detailing the quantity of oil residue (sludge)
transferred, together with the time and date of the transfer. This receipt or certificate, if attached
to the Oil Record Book Part I, may aid the master of the ship in proving that his ship was not
involved in an alleged pollution incident. The receipt or certificate should be kept together with
the Oil Record Book Part I.
 MEPC.1/Circ.736/Rev.2
Annex, page 3

Example #4

Draining of water (disposal) from an oil residue (sludge) tank listed under item 3.1 in the
Supplement to the IOPPC, to a bilge water holding tank listed under item 3.3 in the Supplement to
the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.2 xx m3 water drained from [Name of sec 3.1 Tank & Designation]
xx m3 retained,
to [Name of sec 3.3 Tank & Designation] retained in tank(s)
xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Collection of bilge water need not to be accounted for, so only one entry is required.
Capacity of sludge tanks should not be recorded for C.12.x entries.

Example #5

Transfer from one oil residue (sludge) tank to another oil residue (sludge) tank, both listed under
item 3.1 in the Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.2 xx m3 sludge transferred from [Name of sec 3.1 Tank &
Designation], xx m3 retained,
to [Name of sec 3.1 Tank & Designation] retained in tank(s)
xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #6

Incineration of oil residue (sludge) in Incinerator

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.3 xx m3 sludge from [Name of sec 3.1 or 3.2.3 Tank &
Designation], xx m3 retained,
Burned in Incinerator for xx hours
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #7

Burning of oil residue (sludge) in Boiler

Item
Date Code Record of operation and signature of officer in charge
No.
dd-MONTH-yyyy C 12.4 xx m3 sludge from [Name of sec 3.1 Tank & Designation],
xx m3 retained,
Burned in Boiler for xx hours
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
 MEPC.1/Circ.736/Rev.2
Annex, page 4

Example #8

Evaporation of water (disposal) from an oil residue (sludge) tank listed under items 3.1 in the
Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.4 xx m3 water evaporated from [Name of sec 3.1 Tank &
Designation], xx m3 retained.
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #9

Regeneration of fuel oil from oil residue (sludge)*

Item
Date Code Record of operation and signature of officer in charge
No.
dd-MONTH-yyyy C 12.4 xx m3 sludge disposed by regeneration of x m3 fuel in [Fuel Tank
& Designation] and x m3 of water in [Name of sec 3.3 Tank &
Designation]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

*
Only permitted if mentioned as an approved means of disposal in the IOPPC Supplement.

Usage of code D: Non-automatic starting of discharge overboard, transfer or disposal

otherwise of bilge water which has accumulated in machinery spaces

Example #10

Pumping of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the
Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy D 13 xx m3 bilge water from engine-room bilge wells,
14 Start: hh:mm, stop: hh:mm
To [Name of sec 3.3 Tank & Designation], retained in tank(s)
15.3 xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #11

Transfer of bilge water between tanks listed in item 3.3 in the Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy D 13 xx m3 bilge water from, [Name of sec 3.3 Tank & Designation], xx
m3 retained,
14 Start: hh:mm, stop: hh:mm
To [Name of sec 3.3 Tank & Designation], retained in tank(s)
15.3 xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
 MEPC.1/Circ.736/Rev.2
Annex, page 5

Example #12

Pumping of bilge water overboard from tank listed in item 3.3 in the Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy D 13 xx m3 bilge water from [Name of sec 3.3 Tank & Designation]
Capacity xx m3, xx m3 retained
14 Start: hh:mm, stop: hh:mm
15.1 Through 15 ppm equipment overboard
Position start: xx deg xx min N/S, xx deg xx min E/W
Position stop: xx deg xx min N/S, xx deg xx min E/W
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #13

Disposal of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC to oil residue
(sludge) tank listed in item 3.1 in the Supplement to the IOPPC
Item
Date Code Record of operation and signature of officer in charge
No.
x m3 bilge water from [Name of sec 3.3 Tank & Designation],
dd-MONTH-yyyy D 13 now xx m3
14 Start: hh:mm stop:, hh:mm
Collected in [Name of sec 3.1 Tank & Designation] retained in
15.3 tank(s) xx m3
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: A code C.11.4 recording may be required if this operation is a manual operator initiated
operation.

Usage of code E: Automatic starting of discharge overboard, transfer or disposal

otherwise of bilge water which has accumulated in machinery spaces

Example #14

Pumping of bilge water overboard via 15 ppm equipment from tank listed in item 3.3 in the
Supplement to the IOPPC or from engine-room bilge wells
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy E 16 Pump start hh:mm at xx deg xx min N/S, xx deg xx min E/W from
[Name of sec 3.3 Tank & Designation]
18 Stop hh:mm
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
 MEPC.1/Circ.736/Rev.2
Annex, page 6

Example #15

Transfer of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the
Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy E 17 Transfer start hh:mm to
[Name of sec 3.3 Tank & Designation]
18 Stop hh:mm
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Usage of code F: Condition of oil filtering equipment

Example #16

Failure of Oily Filtering Equipment, Oil Content Meter or stopping device

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy F 19 hh:mm
20 hh:mm (might be unknown – if spare parts has been ordered)
21 [Reason for Failure, if known]
signed: (Officer-in-charge, Name & Rank dd-MONTH-yyyy

Note: The condition of the oil filtering equipment also covers the alarm and automatic
stopping devices, if applicable.

A code 'I' entry should also be made indicating that the overboard valve was sealed shut due to
non working Oil Filtering Equipment or Oil Content Meter.
On the date where the system is functional again, a new entry, using code F 19 /
20 / 21 should be made where F 19 is the date and time of the initial failure and F 20 is the time
the system is functional again.

Example #16bis

When proper operation of the Oily Filtering Equipment, Oil Content Meter or stopping device is
restored
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy F 19 hh:mm (the same time as in example 16)
20 hh:mm (the time the system is functional)
21 [Reason for Failure, if known]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: The condition of the oil filtering equipment also covers the alarm and automatic
stopping devices, if applicable.
A code 'I' entry should also be made indicating that the overboard valve was unsealed since the
operation of the Oil Filtering Equipment or Oil Content Meter has been restored.
 MEPC.1/Circ.736/Rev.2
Annex, page 7

Usage of code G: Accidental or other exceptional discharges of oil

Example #17
Accidental Pollution
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy G 22 hh:mm
23 Place or Position: xx deg xx min
24 Type and Quantity of oily residue (if known)
25 Circumstances of the discharge
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: If failure of Oil Filtering Equipment or Oil Content Meter related equipment is involved,
appropriate (F) entry is to be made in ORB.
Relevant sections of the SOPEP (SMPEP) are to be used to combat oil spills at sea. Examples
of Circumstances of discharge include, but are not limited to:
1. Oil Content Meter failure.
2. Fuel tank overflow.
3. Ruptured bunkering hose/flange.
4. Fuel tank leakage (due to collision or grounding).

Usage of code H: Bunkering of fuel or bulk lubricating oil

Example #18
Bunkering of Fuel oil
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy H 26.1 [Name of Port]
26.2 Start dd-MONTH-yyyy-hh:mm Stop dd-MONTH-yyyy-hh:mm
26.3 xxxx MT of ISO-xxxxx HFO x.x % S bunkered in tanks:
aaaa MT added to [Tank Name & Designation] now containing
bbbb MT
cccc MT added to [Tank Name & Designation] now containing
dddd MT
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #19
Bunkering of Bulk Lubricating oil
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy H 26.1 [Name of Port]
26.2 Start dd-MONTH-yyyy-hh:mm Stop dd-MONTH-yyyy-hh:mm
26.4 xx MT [Type of Oil] bunkered in tanks:
xx MT added to [Tank Name & Designation] now containing xx
MT
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
 MEPC.1/Circ.736/Rev.2
Annex, page 8

Note: Separate entries required for each grade of fuel oils and lubricating oils respectively to
ensure transparency.
This entry is not required if lubricating oils are delivered onboard in packaged form
(55 gallon drum, etc.).

Usage of code I: Additional operational procedures and general remarks

Example #20

Pumping oily bilge water from a Cargo Hold bilge holding tank to a tank listed under item 3.3 in
the Supplement to the IOPPC
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy I xx m3 oily bilge water from Cargo Hold bilge holding tank
to [Name of sec 3.3 Tank & Designation]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Any collection and transfer of oily bilge water into the engine-room bilge holding tank(s)
from a cargo hold bilge holding tank(s) should be recorded using code (I)

Example #21

Entry pertaining to an earlier missed operational entry

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy (1) I Entry pertaining to an earlier missed operational entry
xx m3 sludge transferred from [Name of sec. 3.1 Tank and
dd-MONTH-yyyy (2) C 12.2 Designation], xx m3 retained
to [Name of sec 3.1 Tank & Designation], retained in tank(s) xx
m3
signed (1): (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
signed (2): (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Date (1) to be the date of the original operation.

Date (2) to be the current date i.e. the date the entry is made. Signed (1)
Signature of Officer making I entry
Signed (2) Signature of Officer making missed entry

Example #22

De-bunkering of Fuel oil

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy I xxxx MT of ISO-xxxxx HFO x.x % S de-bunkered from tanks:
xxxx MT removed from [Tank Name & Designation] now
containing xxx MT
De-bunkered to "identity or name of receiver i.e. barge, tank
truck or shore facility" in "Name of Port"
Start dd-MONTH-yyyy; hh:mm Stop dd-MONTH-yyyy; hh:mm
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
Note: Include receipt & certificate from receiver for amount & type of fuel oil de-bunkered.
 MEPC.1/Circ.736/Rev.2
Annex, page 9

Tankers with slop tanks

Example #23

Transfer of sludge from engine-room oil residue (sludge) tank to deck/cargo slop tank
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy C 12.4 xx m3 sludge from [Name of sec 3.1 Tank & Designation],
xx m3 retained,
Transferred to Deck Slop Tank [designation]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #24

Transfer of bilge water from tank listed in item 3.3 in the Supplement to the IOPPC to deck/cargo
slop tank
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy D 13 xx m3 bilge water from [Name of sec 3.3 Tank & Designation]
Capacity xx m3, xx m3 retained
14 Start: hh:mm, stop: hh:mm
15.3 Transferred to Deck Slop Tank [designation]
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Note: Requires this method listed in the IOPP Supplement under item 3.2.3.
If non-oil-cargo related oily residues are transferred to slop tanks of oil tankers, the discharge
of such residues should be in compliance with Regulation 34. (UI 22.1.1 for Regulation 15).
Requires an entry in the Oil Record Book – Part II using code (J).
If sludge or bilge water is transferred from multiple tanks in engine-room a separate entry must
be made in ORB Parts I & II for each transfer.

General Guidance – Additional Voluntary Recordings

Example #25

Voluntary declaration of quantities retained in bilge water holding tanks ref. MEPC.1/Circ.640 –
record weekly
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy I Weekly Inventory of Bilge Water Tanks (listed under item 3.3)
[Name of sec 3.3 Tank & Designation]
capacity xx m3, xx m3 retained
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy
MEPC.1/Circ.736/Rev.2
Annex, page 10

Example #26

Optional sealing of MARPOL Annex I related valve and/or equipment

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy I Overboard valve [Valve Number] from 15 ppm bilge water
separator unit sealed
seal No.: xxxxxxx,
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy

Example #27

Breaking of optional seal on MARPOL Annex I related valve and/or equipment

Item
Date Code Record of operations/signature of officer in charge
No.
dd-MONTH-yyyy I Overboard valve [Valve Number] from 15 ppm bilge water
separator unit unsealed
for normal operation of 15 ppm unit
seal No.: xxxxxxx
signed: (Officer-in-charge, Name & Rank) dd-MONTH-yyyy