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Business Report Writing - CHAPTER 3

The document provides an overview of the report writing process in 4 parts: 1. Planning - Decide the terms of reference including topic, purpose, and when it should be written. This helps guide the report. 2. Researching - Collect relevant data through requesting and finding information related to the topic. 3. Organizing - Construct an outline with typical sections and present findings, interpreting any data collected. 4. The main findings section should provide valuable information or explain results, concluding if the data was insufficient.

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292 views2 pages

Business Report Writing - CHAPTER 3

The document provides an overview of the report writing process in 4 parts: 1. Planning - Decide the terms of reference including topic, purpose, and when it should be written. This helps guide the report. 2. Researching - Collect relevant data through requesting and finding information related to the topic. 3. Organizing - Construct an outline with typical sections and present findings, interpreting any data collected. 4. The main findings section should provide valuable information or explain results, concluding if the data was insufficient.

Uploaded by

juliana c.
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We take content rights seriously. If you suspect this is your content, claim it here.
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CHAPTER 3

REPORT WRITING PROCESS – PART 1

I. Introduction

Initially, it is important to know the information at hand and the audience being writing to
which are the bases in writing a report. There are more important tips in writing reports as
follows:

1. Know your audience. It is important to know for whom the report is prepared to guide
you in the style to adopt and why the report is needed so as to ensure that you
communicate the information well. Moreover, you should also know what you want the
readers to do after reading it.

2. Proofread carefully. Before you submit or present the report, be sure to proofread it
carefully for any errors.

3. Be open to feedback. Be receptive and open to critique for improvement of the report and
eventually improvement of your skills in writing reports.

4. Use your time wisely. Budget your time and set a regular writing schedule such as hourly
or daily. In addition, set your goals to ensure that your progress stays on track.

II. Planning

The first step in report writing is planning. In planning, decide on the terms of reference
which include the following:

1. What the report is about?


2. Why it is necessary?
3. When it should be written?
4. What is its purpose?

Setting those terms will help both the writer and the readers to understand why the report is
important and what it hopes to accomplish. It will also help you create the report's outline and
keep your discussions on track throughout the writing process.

Said terms may be explained in the first paragraph so that the reader can determine its
relevance without having to read the entire document.
III. Researching

Most reports will require you to collect data that directly relates to your topic. If you are
tasked with analyzing an issue or investigating an event, you will likely need to spend some time
requesting and finding data.

IV. Organizing

The second step is organizing the information or data gathered. Initially, you need to
construct your report’s outline. Typically, your outline will look like a bulleted or numbered lists
of all the different sections in the report such as the following:

1. Title page
2. Table of contents
3. Introduction
4. Terms of reference
5. Summary of procedure
6. Findings
7. Analysis
8. Conclusion
9. References or bibliography

The order of the sections, whether or not you decide to include them all, will depend on
the specific type of report, how long it is, and how formal it needs to be. The most important
thing to do when writing your outline is to include all the necessary sections and eliminate
anything that does not directly contribute to the report's purpose.

The main section of every report is the "findings" section where you present your
interpretation of the data. For example in the case of an accountant, the findings could involve an
explanation as to why a company's stock drooped during the previous quarter. The findings
section should always provide valuable information related to the topic or issue you are
addressing, even if the results are less than ideal. If your final conclusion is that the data was
insufficient or the research method was flawed, you will need to explain this in a professional
and accurate manner.

(https://www.indeed.com/career-advice/career-development/how-to-write-a-report
or by Editorial Team, Feb. 23. 2021)

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