ADMU Memo On Grad Preparations 2023-GRAD

3 March 2023
Memo to: The Loyola Schools Graduating Class of 2023
Master of Arts, Master of Science, Master

Doctor of Philosophy, Doctor
From: Maria Luz C. Vilches, Ph.D.

Vice President
Subject: Preparing for Graduation 2023 (for Graduate Students)
On 2 March 2023, I announced that the Baccalaureate Mass and Commencement Exercises for
Batch 2023 would be held onsite at the Ateneo High School Covered Courts on Friday, 30 June
2023 (Baccalaureate Mass, LS-wide Commencement Rites, GBSEALD/SOH/SOSS Graduation) and
Saturday, 1 July 2023 (JGSOM/SOSE Graduation). We are releasing the following reminders and
guidelines in preparation for these commencement exercises.
A. Members of the graduating batch of 2023 are those who completed their degrees
1. at the end of Intersession 2022
2. at the end of the 1st Semester SY 2022-2023
3. at the end of the 2nd Semester SY 2022-2023
B. Eligibility Requirements for Graduation
1. Graduate Students (from p. 62 of Graduate Student Handbook 2019)
In order to be officially considered as graduates of the Ateneo de Manila

University- Loyola Schools and obtain official academic records from the Office of
the Registrar, students must have:
● completed all the academic requirements in their curriculum program of
study. In general, these include: completing all the coursework units,
passing the comprehensive examinations or their equivalent, defending
the thesis/dissertation successfully, submitting the final revised copies of
the thesis/dissertation/capstone project, and complying with their
program’s dissemination and publication requirement.
● submitted the admission credentials required by the Office of the
Registrar
● settled all financial and other obligations to the Loyola Schools, and;
● obtained clearance from offices in the Loyola Schools (note: The Office of
the Registrar will issue a separate memo on the Clearance Process for
Graduating Students)
C. Release of Diplomas and Transcripts

1. The Office of the Registrar will be releasing the following documents immediately
after the graduation ceremonies. Releasing counters will be stationed in
designated classrooms of the Ateneo Junior High School.
a. Hard copy of diploma
b. English translation of diploma
2. The Office of the Registrar will release Transcripts of Records electronically
beginning Thursday, 1 June 2023.
D. Rental/Purchase of Togas
1. Official Supplier of LS Togas
Digilearn Multimedia Corp. (formerly known as GSA Academic Regalia Shop or

Cattleya), is the Loyola Schools’ supplier of academic caps and gowns (togas) for
graduation.
2. Schedule of Toga Measurement
Toga measurement is scheduled on the following dates at Kostka Extension:
13-18 March 2023 (Mon-Sat)

9:00am to 4:00pm
Students must present their BDO/BPI deposit slip/online transfer confirmation or a

printout of their GCash payment receipt to Digilearn personnel who will issue
provisional receipts. The deposit slip or printed copy of the online payment must
show the date of payment and reference/transaction number. NO DEPOSIT SLIP
OR PRINTOUT, NO TOGA MEASUREMENT.
3. Online Toga Measurements
Graduate students who are unable to come to the campus for toga measurement
have the option of submitting their measurements online though this Google
Form: http://go.ateneo.edu/LSBatch2023TogaForm.
Toga measurement instructions may be found in the Google Form. Students

should use a tape measure when getting their measurements. The unit of
measurement must be in centimeters (cm.). For MA/MS/Master and PhD/Doctor
togas, the following measurements are needed: head circumference, shoulder to
shoulder, shoulder to wrist, neck to mid-calf, height.
4. Rental Rates
MA/MS/Master graduates P900

PhD/Doctor graduates P1,200
5. Option to Purchase Togas
Graduating students who would like to purchase their own toga sets from
Digilearn Multimedia Corp. may do so at the following rates:
MA/MS/Master P9,000
PhD/Doctor P11,000
6. Payment Options
Online or over-the-counter deposits may be made through BDO or BPI. GCash

payments (using Digilearn’s QR code) are also accepted. Students will be asked to
present their proof of transfer or deposit during toga measurement. Those who are
submitting their orders online will be asked to upload their proof of transfer or
deposit as they accomplish the Google Form.
Here are the payment details:
Bank Name: BDO

Account Name: Digilearn Multimedia Corp.
Account Type: Peso Savings Account
Account Number: 002-650-392-025
Bank Name: Bank of the Philippine Islands (BPI)

Account Name: Digilearn Multimedia Corp.
Account Type: Peso Savings Account
Account Number: 003-211-086-547
GCash Account name: Digilearn Multimedia Corp.

GCash QR Code:
7. Release of Togas
a) Togas will be available for pick-up during the graduation rehearsals on

Saturday, 24 June 2023. The rehearsal will be held at the Ateneo High School
Covered Courts.
8:00am-12:00nn Graduation Rehearsals for GBSEALD, SOH, SOSS

1:00-5:00pm Graduation Rehearsals for JGSOM and SOSE
b) Those who are unable to claim their togas during the graduation rehearsals
have the following options for claiming their togas:
a. Pick-up unclaimed togas from Digilearn representatives before the

Baccalaureate Mass on 30 June 2023. The venue will be announced at
a later date.
b. Pick-up unclaimed togas from the Digilearn Multimedia Corp. office
Note: Students may coordinate directly with Digilearn. Please find
their contact details below.
DIGILEARN MULTIMEDIA CORP.

102 Southeast Ipil St., Marikina Heights, Marikina City
LOCATION PIN: 102 SE Ipil St. Marikina Heights
Contact nos. 7625-6989, 09177160949
Email address: [email protected]
Office hours: 9:00 a.m. to 5:00 p.m. Monday to Friday
9:00 a.m. to 12:00 p.m. on Saturdays
c) Delivery/shipment within the Philippines (please coordinate directly with

Digilearn; delivery/shipment fees will be for the account of the student;
delivery will take approximately 3-5 days for Metro Manila addresses and 1-2
weeks for addresses outside Metro Manila)
d) Shipment outside the Philippines (ONLY for purchased togas; please
coordinate directly with Digilearn; delivery/shipment fees will be for the
account of the student; delivery will take approximately 1-2 weeks)
8. Return of togas and penalty fees
To avoid penalty fees, students must return their togas immediately after
graduation in their designated rooms for diploma distribution.
Digilearn will charge the following late return fees for graduates who will fail to
return their togas immediately after graduation. The following late return fees
will apply for togas returned from 3-5 July 2023:
MA/MS/Master/PhD/Doctor graduates P 500 per day of late return
Return of togas and payment of penalty fees must be made directly to the office of
Digilearn and not to any office on campus.
Upon return of the toga and payment of the penalty fee, Digilearn will issue an
official receipt. This official receipt is to be presented at the Office of the Registrar
when claiming the diploma. NO OFFICIAL RECEIPT, NO RELEASE OF
DIPLOMA.
9. Lost Togas
Togas not returned by Wednesday, 5 July 2023 will be considered lost.

Digilearn will charge the graduate a lost toga fee of:
MA/MS/Master graduates P 7,000

PhD/Doctor graduates P 9,000
Payment of the lost toga fee must be made directly to the office of Digilearn and
not to any office on campus.
Upon payment of the lost toga penalty fee, Digilearn will issue an official receipt.
This official receipt is to be presented at the Office of the Registrar when claiming
the diploma. NO OFFICIAL RECEIPT, NO RELEASE OF DIPLOMA.
10. Important Notice
Issuance of the official toga of the Ateneo de Manila University, or wearing the
same, does not serve as evidence of a student’s status, enrollment, or graduation
from the Loyola Schools. It is not in any way an authority to graduate a particular
student from a course nor proof that a student has satisfied the requirements for
graduation.
More details about graduation will be released in the coming months. All graduation-related
memos may be accessed through this portal: http://go.ateneo.edu/pagtatapos2023. Please be
guided accordingly.
Thank you.

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3 March 2023

Memo to: The Loyola Schools Graduating Class of 2023

Master of Arts, Master of Science, Master

From: Maria Luz C. Vilches, Ph.D.

Subject: Preparing for Graduation 2023 (for Graduate Students)

In order to be officially considered as graduates of the Ateneo de Manila

C. Release of Diplomas and Transcripts

Digilearn Multimedia Corp. (formerly known as GSA Academic Regalia Shop or

2. Schedule of Toga Measurement

Toga measurement is scheduled on the following dates at Kostka Extension:

13-18 March 2023 (Mon-Sat)

Students must present their BDO/BPI deposit slip/online transfer confirmation or a

3. Online Toga Measurements

Toga measurement instructions may be found in the Google Form. Students

MA/MS/Master graduates P900

5. Option to Purchase Togas

Online or over-the-counter deposits may be made through BDO or BPI. GCash

Here are the payment details:

Bank Name: BDO

Bank Name: Bank of the Philippine Islands (BPI)

GCash Account name: Digilearn Multimedia Corp.

a) Togas will be available for pick-up during the graduation rehearsals on

8:00am-12:00nn Graduation Rehearsals for GBSEALD, SOH, SOSS

a. Pick-up unclaimed togas from Digilearn representatives before the

DIGILEARN MULTIMEDIA CORP.

c) Delivery/shipment within the Philippines (please coordinate directly with

8. Return of togas and penalty fees

MA/MS/Master/PhD/Doctor graduates P 500 per day of late return

Togas not returned by Wednesday, 5 July 2023 will be considered lost.

MA/MS/Master graduates P 7,000

10. Important Notice

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